Executive Assistant

2 weeks ago

Abbotsford, Canada TRIPLE EIGHT TRANSPORT Full time

**Triple Eight Transport **is an asset based carrier company with terminals in Abbotsford BC, Calgary AB, and Acheson AB. We provide full-truckload transportation services to and from all major cities in Western Canada and the United States

**Triple Eight Transport Inc. is growing and is in search for a proven strong leader and a communicator with proven relationship or team building skills to join our Team.**

**Responsibilities will include**:

- Provide administrative and clerical support by processing, verifying, and reconciling invoices, monitoring expenses, and keeping a record of it all.
- Completing payments and controlling expenses by receiving, processing, verifying, and reconciling invoices.
- Reconciling processed work by verifying entries and comparing system reports to balances.
- Ensuring outstanding balances are updated with credit memos that are due
- Verifying vendor accounts by reconciling monthly statements and related transactions
- Maintaining historical records of all invoices, reports, receipts, and cheques by saving documents properly on the network
- Assisting other departments with equipment or product purchases, tracking assets and accounts for acquisition
- Confirming subcontractor billed working hours, and projects.
- Manage executive calendars, including scheduling meetings and appointments.
- Coordinate travel arrangements and prepare detailed itineraries
- Prepare reports, presentations, and correspondences.
- Assist with document management and organization
- Conduct research and compile data as needed
- Handle confidential information with discretion
- Serve as the primary point of contact for internal and external stakeholders
- Highly organized and capable of carrying out A/P Duties.

**Qualifications**:

- Proficiency in Great Plains for financial tasks
- Experience with DocuSign for electronic document management
- Familiarity with Google Suite for office productivity
- Strong file management skills to organize documents efficiently
- Excellent phone etiquette when interacting with stakeholders
- Ability to proofread documents for accuracy and clarity
- Knowledge of clerical procedures to support daily operations
- Experience as an administrative assistant or clerk in a professional setting

**Why choose Triple Eight Transport Inc.?**
- State of the art facility
- Regular company lunches for special events
- Annual Summer Corporate team building event
- Annual Winter Holiday party with amazing prize draws rewarding our valuable team because our people are important to us
- Opportunities for growth within the company as we continue growing
- Our open door policy shows we value communication and building strong, meaningful relationships across our workplace
- Competitive wage and vacation packages
- Very competitive Extended Health Benefits package for full time employee

This position offers the opportunity to work closely with senior leadership, gain valuable experience in executive support, and contribute to the overall success of the organization. If you have a passion for providing top-notch administrative assistance and thrive in a fast-paced environment, we encourage you to apply.

**Job Types**: Full-time, Permanent

Pay: $55,000.00-$70,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Vision care

Schedule:

- Day shift
- Monday to Friday
- Morning shift

**Education**:

- Bachelor's Degree (preferred)

Work Location: In person

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