Payroll and Accounting Administrator

2 weeks ago

LaSalle, Canada The Town of LaSalle Full time

**Job Title: Payroll & Accounting Administrator**

**Union: CUPE Local 701**

**Department: Finance Department**

**Reports to: Supervisor of Accounting**

**Rate of Pay: $34.70 - $39.43 per hour, in accordance with the collective agreement**

**Posting Date: April 4, 2023**

**Posting Deadline: April 18, 2023**

**Summary**

The Payroll & Accounting Administrator is responsible for processing confidential payroll information for hourly and salaried employees under multiple collective agreements, employee benefit administration, source deduction remittances, ROE issuance and the issuance of year-end income tax documents. This position is responsible for maintaining subledgers for key payroll accounts and general ledger reconciliations; and other accounting duties as assigned. This position will provide back up support for other departmental roles as required.

**Primary Duties and Responsibilities**

1. Maintain accurate and complete employee payroll records in accordance with the Town’s record retention policy
2. Transfer payroll information from time and attendance system to payroll processing software and process payroll
3. Submit payroll automated funds transfer requests to the financial institution
4. Administer employee benefit enrolments, changes, updates and terminations
5. Prepare and distribute annual T4,T4A and other related income tax documents
6. Prepare and submit for approval source deduction remittances and benefit invoices
7. Prepare and submit annual reconciliation reports for payroll taxes, OMERS, and other benefits
8. Maintain integrity of payroll processing software
9. All other duties as assigned

**Qualifications**
- Three (3) year Business Administration Diploma, or equivalent
- Minimum of four (4) years previous related experience
- Strong working knowledge of Microsoft Office (Word, Excel, Outlook)
- Thorough knowledge of payroll and benefits legislation, including the Employment Standards Act
- Strong verbal and written communication skills
- Detail oriented and strong organizational skills

**Qualifications Considered Assets**
- Enrollment or completion of National Payroll Institute PCP certification
- Experience with OMERS administration
- Experience using Vadim iCity software
- Experience administering payroll in a unionized environment

**Working Conditions**
- Duties shall be performed indoors
- Manual dexterity to use desktop computer and peripherals

**Hours of Work**
- Primary hours of work are Monday to Friday (35 hours), day shift with overtime as required

**Physical Requirements**
- Physical work environment requiring extended periods of walking, standing, sitting, and driving

**Leadership Responsibilities**
- None

**Job Types**: Full-time, Permanent

**Salary**: $34.70-$39.43 per hour

**Benefits**:

- Casual dress
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Paid time off
- Tuition reimbursement
- Vision care
- Wellness program

Schedule:

- Monday to Friday
- Overtime

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Lasalle, ON N9H 1S4: reliably commute or plan to relocate before starting work (required)

**Education**:

- DCS / DEC (required)

**Experience**:

- Payroll: 4 years (required)

Work Location: Hybrid remote in Lasalle, ON N9H 1S4

Application deadline: 2023-04-18

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