Procurement and Contracts Manager

6 months ago

Burnaby, Canada Stantec Full time

Procurement and Contracts Manager - ( 240001IK )

**Description**

We’re in the business of limitless potential. From iconic designs to monumental ground breakings, we believe the best solutions are the product of diverse perspectives.

By managing capital programs and projects as if they were our own, our project managers, and technical experts work with clients to strategize, plan, and implement projects that help them achieve their organization’s objectives. Our award-winning team has managed thousands of projects across all sectors — hospitals, airports, and entire university campuses; infrastructure like mass transit and water-treatment facilities; and energy and resource assignments, from mines to wind farms.

Join an award-winning team of program management and construction management specialists that are passionate to bring transformational project solutions to life.

**Your Opportunity**

Stantec is seeking a Procurement & Contracts Manager with a background in large infrastructure programs to work within our Program Management group. This is a key position requiring excellent communication skills and a willingness to work as part of an integrated Stantec-Client multi-discipline team to successfully deliver major capital projects.

**Your Key Responsibilities**
- Reporting to the Commercial & Contract Management Lead, manage the day-to-day activities associated with procurement of complex, high value contracts involving engineering/environmental consultants, design and supply of equipment, and construction services consistent with our client’s procurement policy and departmental procedures and guidelines.
- Lead procurement planning and development of procurement strategies as required to support project needs.
- Working closely with client project managers and project leads to assist with procurement and contracting functions and ensure procurement activities meet project schedules.
- Responsible for preparing and delivering high quality documents covering all aspects of procurement for medium to large scale projects.
- Coordinating with client procurement department, project management, project controls, contract administration, construction management team personnel, and vendors.
- Developing commercial conditions/documentation for Requests for Expression of Interest (RFEOI), Requests for Qualifications (RFQ), Requests for Proposals (RFP), Invitation to Tender (ITT) and other procurement documentation and contracts including special commercial conditions.
- Assist in developing evaluation criteria and weighting for use in evaluating and comparing consultant and technical proposals.
- Coordinating the bidding process including coordinating the development and issuance of addenda.
- Coordinating communication with bidders and providing responses to bidders’ enquiries prior to bid closing.
- Working with client procurement department in obtaining competitive bids/proposals.
- Compile, track and manage RFP or bid clarifications.
- Completing commercial evaluations and recommendations for award reports.
- Assist in negotiating contract terms and conditions with vendors.
- Working with client procurement department in coordinating contract award and preparing award letters and contract documents.
- Administering contracts including submittals, RFIs, bonds, insurance, etc.
- Interpreting contract and ensuring compliance with contract terms and the requirements of the scope of the work.
- Evaluating/negotiating commercial aspects of work plan submissions.
- Maintaining project specific procurement status reports and logs.
- Supporting negotiating contract price breakdowns and assessing back charges and liquidated damages.
- Negotiating final settlement of quantities for unit price contracts.
- Assisting in developing vendor performance matrix and conduct evaluation as required.
- Contributing to the establishment and implementation of improvements to existing methods, policies and procedures.

**Qualifications**

**Your Capabilities and Credentials**
- Advanced written and verbal communication skills.
- Strong leadership skills, proven negotiation and influencing skills as well as strong organizational skills and the ability to multi-task effectively.
- Strong ability to plan, organize work and maintain policies and procedures.
- Excellent interpersonal, organizational, multi-tasking, verbal and written communication skills.
- Ability to coordinate efforts of others to accomplish objectives.
- Effective analytical and problem-solving skills and must be detailed oriented.
- Ability to prioritize the various activities to maximize efficiency and meet deadlines.
- Knowledge of public procurement and contract development concepts and practices.
- Must possess high ethical and professional standards in all dealings with vendors.
- Proficient in Microsoft Word, Excel, SharePoint

**Education and Experience**
- University degree or College Diploma in a relevant discipline or a combination of educatio

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