Procurement Assistant
1 week ago
**Job Summary**:
The Procurement Assistant will support the procurement team in sourcing, purchasing, and coordinating the acquisition of goods and services required by the organization. The role involves managing purchase orders, liaising with suppliers, ensuring timely delivery, and maintaining accurate procurement records. This is a six-month position, with the potential option to remain on-staff, as a full-time employee.
**Key Responsibilities**:
- Create and process purchase orders in accordance with procurement guidelines.
- Follow up on purchase orders to ensure timely delivery and resolve delays or issues.
- Communicate with suppliers to obtain quotes, negotiate terms, and confirm orders.
- Develop and maintain positive relationships with suppliers and vendors.
- Maintain accurate records of procurement activities, including invoices, receipts, and purchase orders.
- Monitor inventory levels and report stock shortages to the procurement manager.
- Conduct regular stock checks to monitor inventory levels and ensure accuracy.
- Responsible for physical stock counts with system records to identify discrepancies.
- Receiving of goods, verifying quantities and quality against purchase orders and delivery documents.
- Ensure damaged or non-compliant goods are documented and reported for corrective action.
- Collaborate with warehouse to ensure proper placement and handling of received items.
- Ensure procurement activities align with organizational policies and relevant regulations.
- Verify supplier compliance with quality standards, delivery schedules, and agreed terms.
- Assist in preparing procurement reports and analyses for review by management.
- Handle routine procurement-related inquiries and escalate issues as necessary.
**Qualifications and Skills**:
- **Education**: Bachelor’s degree in business administration, supply chain management, or a related field is preferred.
- **Experience**: 1-2 years of experience in procurement, purchasing, or a similar administrative role.
**Skills**:
- Strong organizational and multitasking skills.
- Excellent communication and negotiation abilities.
- Proficiency in MS Office (Excel, Word, PowerPoint); experience with procurement or ERP software is a plus.
- Attention to detail and accuracy in record-keeping.
**Key Competencies**:
- Ability to work effectively in a fast-paced environment.
- Problem-solving skills and a proactive approach to challenges.
- Strong teamwork and collaboration capabilities.
- Basic knowledge of supply chain and procurement principles.
**Job Type**: Fixed term contract
Contract length: 6 months
Pay: $20.00-$25.00 per hour
Expected hours: 40 per week
**Benefits**:
- Casual dress
- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Flexible language requirement:
- French not required
Schedule:
- 8 hour shift
- Monday to Friday
**Education**:
- Bachelor's Degree (required)
**Experience**:
- purchasing: 1 year (required)
Work Location: In person
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