Accounting and Collections Clerk

5 days ago

Waterloo, Canada Craft Property Group KWG Full time

The Accounting & Collections Clerk is responsible for ensuring the accuracy and integrity of financial records related to tenant accounts and collections. This role involves meticulous attention to detail and effective communication with tenants and management.

Key Responsibilities:

- Maintain Yardi ledgers and tenant sub-ledgers, ensuring all information is accurate and up-to-date, including tenant names, rent amounts, and payment methods.
- Process all payments into Yardi promptly and accurately, including rent, maintenance invoices, parking fees, etc.
- Prepare monthly preauthorized payments (PAP) and cheque payments for processing and reconciliation, adhering to established deadlines.
- Handle cash payments by preparing and depositing them weekly, following proper procedures and documentation.
- Generate and provide the General Manager with a comprehensive Accounts Receivable (AR) report by the fifth business day of each month, reflecting current financial status.
- Ensure timely collection of rent arrears by actively contacting tenants with outstanding balances, pursuing payment, and initiating necessary legal procedures, such as filing monthly N4s and processing with the Landlord and Tenant Board (LTB) when required.
- Prepare and distribute tenant rent receipts, verifying accuracy to maintain transparency and accountability.
- Support leasing functions by accurately recording all rent and key deposits collected in Yardi, facilitating smooth transactions.
- Process cheque requisitions as needed, following internal policies and procedures.
- Generate Management and Ad Hoc Reports as requested by management, providing relevant financial insights and data analysis.
- Attend meetings as required, actively participating and providing updates on financial matters and collections activities.

**Requirements**:

- Demonstrated experience with Yardi software is required, with proficiency in navigating and utilizing its features effectively.
- Proficient in Microsoft Excel and Google Sheets, with the ability to perform data entry, analysis, and reporting tasks efficiently.
- Strong verbal and written communication skills, with the ability to interact professionally and effectively with tenants, colleagues, and management.
- Meticulous attention to detail and accuracy in financial record-keeping and transaction processing.
- Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
- Strong organizational and multitasking abilities, with a proactive approach to problem-solving and decision-making.

**Job Types**: Full-time, Permanent

**Salary**: From $20.00 per hour

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift

Work Location: In person

Expected start date: 2024-02-19

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