Financial Assistant

3 weeks ago

Toronto, Canada University of Toronto Full time

**Date Posted**:05/16/2023
**Req ID**: 31328
**Faculty/Division**: Faculty of Applied Science & Engineering
**Department**: Dept of Chemical Eng.& Applied Chemistry
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00053726

**Description**:
**About us**:
Our world is facing unprecedented challenges in fields from the environment and human health to climate change and sustainable energy. The University of Toronto’s Department of Chemical Engineering & Applied Chemistry is one of the most research-intensive departments in North America, with an outstanding international reputation. Our vision statement, ‘Through leading edge research and education we integrate chemistry, biology and engineering to drive solutions for global challenges in energy, the environment and health’ reinforces our commitment to both research and education. Our Department is also well known for its team spirit, including a large community of professors, both research and teaching stream, undergraduate and graduate students, and support and research staff. If you’re a passionate and dedicated individual, our department offers opportunities with potential for growth and development

**Your opportunity**:
Our leadership team provides an open, professional environment that fosters a culture built on inclusion, respect, goal orientation, self-motivation, accountability and teamwork. We believe in recognizing and valuing our employee’s contributions to the advancement of the department’s goals while promoting a strong commitment to work-life balance among our employees.

Under the general direction of Director, Administration & Finance, the Financial Assistant responds to general inquiries and provides administrative support to the Finance Office. This position is responsible for processing accounts payable and receivable documents, expense reimbursements, journal entries and internal cash deposit forms. This position will also act as a backup for shipping and receiving duties as well as payroll.

**Your responsibilities will include**:

- Checking that proper approvals are obtained prior to processing transactions
- Monitoring department budget to ensure expenditures remain within budgeted allocations
- Reconciling accounts; Preparing and/or processing journal entries
- Generating standard financial reports
- Processing expense reimbursements
- Processing invoices
- Keeping well-informed on key University and sponsor policies and trends
- Identifying and resolving individual financial discrepanciesLiaising with clients and vendors to resolve minor complaints and address issues

**Essential Qualifications**:

- Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
- Minimum 3 years of related financial experience
- Experience with FIS, or equivalent financial information systems
- Demonstrated experience processing financial transactions and preparing financial reconciliations
- Strong understanding of generally accepted accounting principles
- A strong customer service orientation, and effective interpersonal skills to deal with students, staff and faculty with professionalism and tact
- Demonstrated ability to work individually and as part of a team
- Ability to take initiative and work proactively, with demonstrated experience recommending process and workflow improvements
- Demonstrated ability to organize work and establish priorities in a flexible way, and successfully meet deadlines with competing priorities and interruptions
- Applicants are expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment

**Assets (Nonessential)**:

- Related experience in a post-secondary environment
- HRIS or other human resources information system experience
- Proficiency with accounts payable and accounts receivable functions

**To be successful in this role you will be**:

- Diplomatic
- Multi-tasker
- Organized
- Problem solver
- Resourceful
- Team player

NOTE: This role is not currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

**Closing Date**: 05/28/2023, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Term
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Finance/Budget/Planning/Audit

**Lived Experience Statement

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