HR Administrator

1 month ago


Toronto, Canada Royal College of Dental Surgeons of Ontario Full time

The Royal College of Dental Surgeons of Ontario (RCDSO) is a leader in health care regulation. As the governing body for more than 11,000 dentists in Ontario, our mission is to act in the public interest by putting patients first. We are committed to transparency, accessibility, openness, and fairness in all our work.

Bring your excellent human resources and collaboration skills to our team as an HR Administrator within our HR department.

The College’s Human Resources (HR) department leads the development and implementation of employment programs, policies, and services that support the College’s 2023-2025 strategic plan as well as a positive organizational culture. This includes attracting, developing, retaining, and engaging a skilled and diverse workforce through a range of employee engagement initiatives, projects, staff training and development, compensation, and continuous improvement. HR also ensures that the College is positioned as an inclusive competitive employer within the regulatory environment.

You will be responsible for supporting the human resources function to ensure that the department process workflows are maintained efficiently and effectively. You will support and contribute to various human resources processes, programs, services, and projects that support the College and our staff to do their best work.

You are an experienced HR professional with excellent communication, attention to detail and a desire for continuous improvement to further the work of the department and the College’s mandate. You are extremely organized, exercise good judgment, and work collaboratively to provide support to the HR team and relevant stakeholders.

What can I expect to do in this role?

**Reporting to the Assistant Manager, HR you will**:
**Recruitment and Selection**:

- Prepare and post job ads via Dayforce and externally on job boards; update job descriptions
- Conduct pre-employment screening through reference and criminal background checks
- Recruit and orient temporary staff for various types of assignments in the organization; maintain relationships with external employment agencies
- Collect and confirm various requirements to facilitate new hire onboarding, off-boarding, leaves, and transfers for various internal stakeholders
- Coordinate and organize new and returning staff’s first day orientations and other onboarding activities
- Provide backup support in sending welcome packages and conducting new hire orientations

**Training and Development**:

- Organize and coordinate all staff info sessions and webinars, liaise with external vendors and ensure that the content and design meet session objectives; seek approval for content with appropriate stakeholders
- Support the development and implementation of training initiatives and processes
- Maintain the training platform and staff development libraries on SharePoint and provide reports on usage to relevant stakeholders
- Track and ensure staff compliance for all required training

**Administration**:

- Provide proactive calendar management for the director and assistant manager; schedule participants for HR related events
- Participate and assist with projects and initiatives related to policy updates, training, and recruitment
- Create and post HR related news, documents, resources, and information on the intranet
- Organize and maintain the department’s documents, files, and forms/templates on SharePoint
- Prepare documentation for signature as requested
- Maintain organizational charts and post to the College’s SharePoint intranet
- Prepare and submit invoices and expenses for the director and the department
- Schedule and participate in quarterly meetings regarding improvement to onboarding, offboarding and staff move processes; maintain and communicate meeting agendas and required action items
- Other duties as assigned

What skills and background do I need?

**The HR Administrator requires**:

- Completion of post-secondary education with two+ years of human resources experience or an equivalent combination
- Previous demonstrated experience with full-cycle recruitment and selection, training, and onboarding practices
- Excellent written and oral communication and interpersonal skills
- Strong attention to detail and excellent organizational skills
- Ability to maintain strict confidentiality with good judgment and escalate matters appropriately, as required
- Ability to work independently with mínimal supervision or direction; proactively identify and distribute information as appropriate
- Demonstrated ability to provide excellent client service and collaborate effectively with a variety of stakeholders
- Ability to prioritize tasks with varying deadlines in a fast-paced environment
- Relies on best-practices, data, research and/or evidence to make informed decisions
- Experience coordinating and maintaining project plans, tasks, deadlines, and data is strongly preferred

Compensation and Total Rewards
- Base annua


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