Secretary 2 - Collections Assistant

4 months ago

Halifax, Canada Province of Nova Scotia Full time

**Department**:Communities, Culture, Tourism & Heritage

**Location**:HALIFAX

**Type of Employment**:Permanent

**Union Status**:NSGEU - NSPG

**Closing Date**:11-Sep-23 (Applications are accepted until 11:59 PM Atlantic Time)

**About Us**:
The Nova Scotia Museum is part of the Department of Communities, Culture, Tourism and Heritage. This department supports communities across the province to be welcoming, inclusive, and accessible, providing a great quality of life for Nova Scotians. We value the collective diversity of our natural and cultural heritage and our people and believe in the transformative nature of culture to help create healthy, active, growing communities.

**About Our Opportunity**:
Under the general supervision of the Manager of Collections, the Collections Assistant is responsible for supporting administrative and secretarial functions of the Collections Unit. This includes assisting with general requests and public enquiries to the Collections Unit, assisting with museum collections record keeping, and performing typing, filing and correspondence duties. Provides administrative support to the Collections Manager and assists with museum projects, including publishing and enquiries programs. Works as part of the Museum collections team.

**This is a Part-Time (50%), Permanent employment opportunity.**

**About You**:
To be successful in this role you have experience in a museum environment and are familiar with government workflows and office practices. Experience in Museum collections would be an asset.
- Strong administrative skills
- Direct experience working with Museums will be considered an asset.

You possess well-developed organizational and communication skills (both oral and written) and have experience working with relevant administrative computer systems and software. An interpersonal style that promotes cooperation and collaboration in a fast-paced museum environment, and a commitment to public service excellence are required.**Qualifications and Experience**:
You have completed a one-year business course and have three years of related experience. An equivalent combination of training and experience may be acceptable.

You have advanced skills in MS Office Products, including Outlook, Word, Teams, Excel, and PowerPoint, as well as experience with Adobe Creative Cloud. You have excellent data entry, proofreading and grammatical skills. You are conscientious about and accurate with your work and have well developed prioritization, time management and organizational skills to effectively manage a high volume of competing tasks in a busy office environment.

You are a self-directed learner with excellent problem-solving skills. You take initiative to identify opportunities to improve the way things are done, and are resourceful, flexible, adaptable, and committed to providing timely, quality service to the public.

You have strong communication and interpersonal skills and consistently maintain a respectful, professional, and courteous manner with colleagues and clients. You demonstrate an understanding of, and commitment to, equity, diversity, and inclusion.

Experience working with heritage or cultural organizations is an asset

**Equivalency**:
**Benefits**:
Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offering and eligibility criteria.

**What We Offer**:

- Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
- Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
- Countless Career Paths.
- Department Specific Flexible working schedules.

**Pay Grade**: CL 18

**Salary Range**: $1,675.62 - $1,874.80 Bi-Weekly

**Employment Equity Statement**:

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