Real Estate Administrative Assistant

2 weeks ago


Calgary, Canada Nicole & Associates Full time

**Real Estate Assistant**

Key Responsibilities:

- Assisting the maintenance of systems and processes to optimize time management and accessibility, including updating the client transaction tasks.
- Facilitate the creation and management of contracts, ensuring coordination among agents, brokerage and clients
- Provide customer service and follow-up for sellers and buyers.
- Ensure all listings are market-ready, including drafting and preparing listing paperwork, coordinating with clients regarding showings, offers, and open houses.
- Coordinate and book vendors, such as photographers and sign installers.
- Assist with listing coordination and input in the MLS system.
- Connect clients with appropriate vendors, including mortgage brokers, inspectors, and lawyers.
- Respond to agents and clients promptly, addressing inquiries in a timely manner.
- Ensure timely submission of documents to the brokerage for file compliance.
- Calculate and submit trade sheets to the brokerage for commission payout.
- Support and oversee the social media management, as well as the creation and scheduling of posts, for multiple real estate teams.
- General office administration duties.

Qualifications:

- People-oriented, positive, and punctual.
- Ambitious with a strong drive to succeed.
- Ability to work effectively both in a team and independently.
- Capable of thriving under pressure in a fast-paced environment.
- Strong multitasking and time management skills.
- Highly organized and quick learner.
- Proficient in technology and numeracy skills.
- Excellent oral and written communication skills.

Technical Proficiency:

- Familiarity with real estate systems, including but not limited to Pillar9/Matrix, Paragon,

Webforms, SkySlope, DigiSign/Docusign/Authentisign, Spin2, ShowingTime, Sentrilock, Canva and all social media platforms.

**Salary**: $18.00-$25.00 per hour

Expected hours: 30 - 40 per week

**Benefits**:

- Work from home

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 1 year (required)

Ability to Commute:

- Calgary, AB (required)

Work Location: In person


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