Office Administrative Assistant

3 weeks ago

Grimsby, Canada McNally House Hospice Full time

**Office Administrative Assistant**

Reporting to the Executive Director of McNally House Hospice, the Office Administrative Assistant is an integral part of the McNally House administrative team. Main tasks involve administrative support for the Executive Director, Board of Directors, Donor Management, Special Events, and House Management.

**The Office Administrative Assistant is responsible for**:

- Executive administrative support for Executive Director
- Administrative support to Board of Directors
- Donor database management, including data inputs and outputs (thank you letters, tax receipts & correspondence) per accepted CRA standards
- Preparation of bank deposits and corresponding reports and analysis
- Administrative support in all aspects of special event delivery
- Website maintenance and updates
- Marketing and communications support including direct mail
- Preparation and submission of all required Ministry data reports
- Asset and inventory management; liaising with suppliers, vendors and contractors regarding the day to day operations of house management

**Qualifications**:

- Post-secondary diploma in a related field and/or 5+ years applicable experience in the charitable sector
- Strong computer skills, with experience in donor fundraising software and databases; able to update online fundraising portals and other electronic tools (Donor Perfect)
- Impeccable knowledge and understanding of CRA requirements for donor management
- Working IT knowledge of office systems
- Understanding of marketing, communications and public relations (Constant Contact)
- Ability to update and maintain organizational website (Wordpress)
- Strong understanding and experience within the communities of West Niagara.
- A valid driver’s license and access to a vehicle
- Must be willing to work flexible hours, some weekends and extra hours during events

**Qualities**
- A critical thinker that can analyze information objectively, clearly understand a topic or problem and come to a rational conclusion by collecting relevant information and asking thoughtful questions.
- Self-starter with the ability to follow through on tasks with mínimal supervision and proactively make recommendations to achieve organizational goals.
- Demonstrated tact and sound judgement during difficult situations and display a high degree of discretion and decision-making ability.
- Handles information with sensitivity and confidentiality.
- A meticulous dedication to accuracy and consistency.
- A dedicated work ethic with a strong understanding of professional boundaries
- Creative, critical thinker; self-motivated, flexible, and adaptive.
- Strong interpersonal skills with ability to work independently and as a team player with staff, volunteers and donors.
- Ability to contribute to an environment of collaboration, respect and teamwork.

**At McNally House Hospice, we recognize, respect and celebrate the valuable differences that each of us bring to our organization and to the community. We are dedicated to a health equity focus in all aspects of its operation including**:

- fostering a positive and respectful work environment that is free from harassment for all our employees, students, and volunteers;
- providing an inclusive working environment where everyone feels valued and respected;
- respecting the diversity and dignity of every employee, volunteer, student, client and caregiver;
- providing equitable and accessible services for clients and their caregivers

**Salary**: $51,000.00-$55,000.00 per year

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Experience**:

- Not-for-profit: 5 years (required)

Work Location: In person

Application deadline: 2023-06-26

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