Property Administrator

3 weeks ago

Edmonton, Canada BentallGreenOak Full time

**PROPERTY ADMINISTRATOR**

**Edmonton, AB**

**Who We Are**: BentallGreenOak is a leading, global real estate investment management advisor and a globally-recognized provider of real estate services. BentallGreenOak serves the interests of more than 750 institutional clients with expertise in the asset management of office, industrial, multi-residential, retail and hospitality property across the globe. BentallGreenOak has offices in 27 cities across thirteen countries with deep, local knowledge, experience, and extensive networks in the regions where we invest in and manage real estate assets on behalf of our clients in primary, secondary and co-investment markets. BentallGreenOak is a part of SLC Management, which is the institutional alternatives and traditional asset management business of Sun Life.

BentallGreenOak promotes a corporate culture that attracts and retains the highest caliber people. We encourage opportunities for growth, development, and promotion by providing our employees with the resources to work effectively and continually strive to perform better. We are committed to a safe and sustainable work environment.

**The opportunity**:
The Property Administrator supports the Property Manager, Assistant Property Manager and Operations Team for the assigned portfolio. This position will report to the Property Manager and be responsible to provide support for all aspects of day to day administrative activities.

**What you will do**:

- Assist with preparation for the annual budget process for assigned buildings within the portfolio.
- Type and distribute correspondence to tenants.
- Responsible/Accountable for reviewing monthly recurring billings
- Report weekly on status of account receivables
- Prepare Rental Letters
- Liaise with tenants and accounting regarding accounts receivable matters.
- Process invoices (including visas) including matching, coding invoices to comply with budget schedules and compiling and verifying batches submitted to Regional Accounting.
- Monitor and track vacant unit utility accounts and ensure all accounts are on PAP.
- Process all cheques, invoices and related reports and systems within JD Edwards as assigned.
- Read and understand leases to ensure accurate information is received and maintained.
- Read and review Lease Review Checklists and reports (LRC’S)
- Maintain and update security deposit reports.
- Maintain and update tenant information, including phone numbers, contact names and emergency contact information as changes occur.
- Ensure all tenants have provided current insurance certificates that are in compliance with the lease agreement.
- Complete all administrative functions relating to property management and operations as specified.
- Liaise with tenants and contractors as required or directed.
- Assist in tender packages and required documentation
- Preparation, execution and tracking of Standard Service Agreements and Construction Documents
- Attend all operation related meetings and provide minutes within 24 hours
- Uniform orders, mileage, expenses and overtime for operations
- Complete understanding and adherence to the Environmental Policy, the Code of Conduct and other policies and procedures relevant to the position as prescribed from time to time
- Other duties as directed by the Property Manager
- Reception Responsibilities (to be rotated weekly):_
- Greet visitors and manage visitor inquiries and issues
- Monitor and order office and coffee/beverage supplies
- Sort and distribute mail
- Order printer supplies (toners, staples, etc), change Toners and troubleshoot issues and report technical issues to Sharp, Xerox or KIP when necessary
- Update the Office Directory Worksheet and Master list of Telephone Numbers
- Maintain vacation schedule

**Who you are**:

- **Experience**: 3+ years of commercial/industrial property management or related administrative experience.
- A highly organized individual who has an eye for detail and accuracy.
- General accounting knowledge.
- **Relationship/Leadership Skills**: Able to communicate effectively and professionally, both oral and written; able to develop and sustain cooperative working relationships; professional phone manner; mature and self-motivated team player; committed to personal growth and integrity aligned with Company objectives.
- **Organizational/Multi-Task Skills**: Able to allocate one's time effectively, able to handle multiple demands, tight deadlines and competing priorities; ability to work under pressure and achieve quality results; adaptable to constant change; team player; extremely punctual and reliable.
- **Computer Skills** - Strong skills in Microsoft Office including Word, Excel & Outlook. Previous experience in JDE and Yardi software programs would be an asset.

We thank all applicants for their interest in employment with BentallGreenOak, however only those selected for an interview will be contacted.

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