Administrative Assistant

3 weeks ago

Vancouver, Canada Collingwood Neighbourhood House Full time

JOB OVERVIEW

The Collingwood Neighbourhood House Annex Administrative Assistant will be responsible for assisting the day-to-day general office administration tasks and supporting arts and recreation programs and community events. This position will also support promoting, developing and assisting with community development activities focused on the outdoor plaza at 3690 Vanness Avenue.

**JOB RESPONSIBILITIES**

**Administration**:

- Answer the telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics, reports, and other information
- Record and prepare minutes of meeting
- Design and post promotional material
- Operate office equipment, order office and kitchen supplies and maintain inventory
- Set up and maintain manuals and computerized information filling systems
- Perform general clerical duties according to established procedures

**Community Programs**
- Create and develop engaging summer programs for residents, with support from Annex Coordinator
- Perform Outreach to surrounding building to promote Annex programs and engage residents
- Survey local community to get ideas for programs and initiatives at the CNH Annex
- Assist programs in the Annex with setting up and cleaning up when necessary

Making sure that all programs and workspace in the Annex follow the safety plan guidelines to prevent exposure to COVID-19 in the workplace.

QUALIFICATIONS
- Working experience in an office environment
- Experience or demonstrated interest in community development and/ or community programming
- Excellent verbal and written English Skills
- Excellent Knowledge of MS office Suits for Windows - Word, Excel, Power Point, Outlook
- Skills and experience in taking meeting minutes
- Working experience in an intercultural setting preferred
- Exceptional attention to detail and strong work ethic
- Strong organizational and administrative skills
- Ability to prioritize and work under tight timeframes with a sense of urgency
- Excellent team player with strong interpersonal skills reflected in ability to foster solid internal and external work relationship
- Good Judgment with an understanding of when to take on a task and when to seek direction
- Second language an asset
- Satisfactory Criminal Record Search

**ELIGIBILITY**
- **This position is funded through the Canada Summer Jobs Program and applicants must meet the specific eligibility**:_
- Applicants must be between 15 and 30 years of age at the start of the employment
- Applicants must be a Canadian Citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment. International students are not eligible participants
- Must have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada

**JOB DETAILS**
- **Salary**: $17.40 per hour
- **Schedule**: 30 hours/week for 16 weeks. Hours are flexible and to be discussed
- **Location**: Collingwood Neighbourhood House Annex, 3690 Vanness Avenue Vancouver, BC, V5R 5B6
- **Start Date**: July 3, 2024 (July to August 2023)

**APPLICATION PROCESS**
- This position is funded by the Employment and Social Development Canada (ESDC) Canada Summer Jobs Program._

**SUBMIT RESUME AND COVER LETTER TO**:
**Amir Sabbaghan, Recreation Manager**

Collingwood Neighbourhood House

5288 Joyce Street, Vancouver, BC, V5R 6C9

**Please quote reference #CS17A-24-01**

**CLOSING DATE: June 11, 2024 at 12 pm noon**

**APPLICATIONS WITHOUT A COVER LETTER WILL NOT BE CONSIDERED**
- No phone calls please. _

**Job Type**: Part-time

Pay: $17.40 per hour

Expected hours: 30 per week

**Benefits**:

- Flexible schedule
- On-site parking

Flexible Language Requirement:

- French not required

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- Mandarin (preferred)

Work Location: In person

Application deadline: 2024-06-11
Expected start date: 2024-07-03

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