Accounting Specialist/payroll

4 weeks ago

Etobicoke, Canada Up Right Services Full time

**About Up Right Services**

Up-Right Services Inc. is Canada's leading supplier of film and entertainment scaffolds, pipes, clamps, tracks, screens, têxtiles and rigging supplies. We’re looking for an **Accounting Specialist/Payroll** to join our growing team

We are a small and mighty team dedicated to our client needs. We have a passion for what we do and we care a greatly about our employees' growth and well-being. We maintain a culture that's supportive, transparent and caring.

**The Role**

**Duties and Responsibilities**:

- Assisting with properly maintaining books by ensuring that all transactions are booked accurately and in a timely basis, all month end and quarter end reconciliations are done, and variances researched and resolved.
- Work with Sales teams to process and reconcile CAD and USD accounts payable and receivable through the following platforms:

- CAD Credit Cards,
- Cheques and bank drafts through,
- Transfers directly into accounts via Bank Wire or Direct Deposit.
- Reconciles deposits to the respective bank accounts.
- Maintains detailed daily deposit/payment records.
- Prepare, process, and reconcile full cycle payroll for hourly and salaried staff, ensuring compliance with company and federal and provincial regulations and guidelines.
- Manage accounts payable function by ensuring that all payments to suppliers are correctly made on time and discounts availed. All expenses are coded and recorded correctly. Prepare month end & year end accruals.
- Bank reconciliations and credit card reconciliations.
- Assist with regular reporting as required.
- Provide support as required to department team members; requests from Management related to finance processes that channel through their departments. Such as, Sales and Operations.
- Ensure all Federal & Provisional tax payments and monthly HST returns are made on time.
- Through QuickBooks manage accounts payable, invoicing & timely supplier payments
- Working with the Operations department to ensure timely supplier payments for approved ports, logistics and invoices processed efficiently.
- Design, implement and maintain online and traditional filing systems.
- Maintain financial security by adhering to internal controls and signing authorities in on-line banking, cheques and wires.
- Assist with monthly lease reconciliation.
- Assist with collections of outstanding accounts when requested.
- Answer all phone calls to our main line providing optimal customer service and sales support
- Manage the maintenance and general organization of the office
- Manage all outgoing mail and courier services
- Contact vendors and maintain all office supports, maintaining cost compliance measures directly to the office manager
- Maintain office equipment, order supplies and provide vendor research to management
- Create office processes and procedures to ensure efficiency
- Maintain organized files
- Any other duties as assigned.

**Skills & Experience Required**
- 5+ years progressive accounting experience.
- Intermediate experience with QuickBooks.
- Well developed and clearly demonstrated customer service skills.
- Intermediate knowledge in Microsoft Office suite, Word, Excel, and PowerPoint.
- Ability to work with multiple departments.
- Manage multiple projects concurrently.
- Budget and planning experience.
- Strong communication skills.
- Specified accounting education.
- Highly organized and able to manage multiple tasks under tight time frames.
- Positive, collaborative, team player.

**Working at Up Right Services**

Our cohesive team is service-oriented, transparent, and passionate about meeting the needs of our clients. Our team is also learning oriented, open to change, and enjoys the work that we do.

We thank you for your interest. Only those selected for an interview will be contacted.

Up-Right Services Inc. is an equal opportunity employer. If you require an accommodation, please notify us and we will work with you to meet your needs.

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