Contracts Specialist

2 months ago

Vancouver, Canada The Co-operators Full time

**Position Overview**:
**Company**:CGL

**Number of Positions**: 1

**Language**: This role operates in English.

**Work Model**:Hybrid

**Alternate Title**: n/a

**Additional Information**:

- This is a 18 month temporary/contract position.
- For internal employees: This role is eligible for a 500$ referral bonus. Please refer to internal guidelines for more information.

**The Opportunity**:
We are a leading Canadian financial services co-operative committed to being a catalyst for a sustainable and resilient society and our team is essential to deliver on this strategy. That’s why we prioritize our people, to ensure we provide a strong culture and development opportunities which enables our team to thrive and to live our purpose. The best part is that you will work with people that care passionately about you, our clients, and our communities.

Our national Procurement and Workplace Services team aspires to provide support and expertise to our business partners to enable their success. We think innovatively and work collaboratively to deliver flexible and sustainable solutions and are committed to adding value beyond expectation.

The Contracts Specialist assumes responsibility for assigned contract management initiatives within all spend categories, in order to improve contract management procedures, spend consolidation and cost reduction. This role is responsible for the day-to-day contracts related engagements between the Procurement and Contracts Management Department and other Internal Business Units; assisting with the contract review process based on business unit specifications and requirements; and the prioritization of those engagements.

**How you will create impact**:

- In coordination with the Contracts Manager, work with internal departments to finalize commercial agreements using the Contract Authorization Review and Execution Guide.
- Maintain the Contract Repository and update all executed contracts in the system to ensure all contracts are captured and renewal/expiry dates tracked and actioned if appropriate.
- Assist the Contracts Manager to ensure appropriate terms and conditions are captured in contracts and adhere to company policies, standards and guidelines.
- Assist in the negotiation of terms and conditions ensuring business risk factors are considered and mitigated wherever possible.
- Assist in the execution of category sourcing initiatives, including the competitive bid process, contract negotiation, supplier selection, agreement execution and rollout.
- Assist in evaluating and monitoring of contract performance to determine necessity for amendments or extensions of contracts and compliance to contractual obligations.
- Act as liaison officer for Co-operators to ensure that vendors or suppliers fulfill their contractual obligations.
- Assist in the development and delivery of education sessions covering topics such as negotiation best practices, risk mitigation and the use of the Contract Authorization, Review and Execution Guide.

**How you will succeed**:

- You have an innovative mindset to improve operational efficiencies and ability to influence change, with a primary focus on client needs.
- You use critical thinking skills to recognize assumptions, evaluate arguments, draw conclusions and proactively propose solutions.
- You have strong communication skills to clearly convey messages and explore diverse points of view.
- You build trusting relationships and provide guidance to support the development of colleagues.

**To join our team**:

- You have a University diploma in a related field.
- You have 4-5 years of experience in contract management, procurement, strategic sourcing, and supplier relationship management.
- You have experience in contract negotiation and cost reduction initiatives.
- You are knowledgeable of general commercial terms when negotiating contracts in order to mitigate risk factor.

**What's in it for you**:

- Training and development opportunities to grow your career.
- Flexible work options to support personal and family needs.
- A holistic approach to your well-being, with physical and mental health programs and a supportive workplace culture.
- Volunteer opportunities to give back to your community.

**Interested in applying?**:
Co-operators is focused on fostering an inclusive, equitable and accessible work environment and we encourage individuals from all identity groups to apply. If you require an accommodation during the recruitment process, please contact the hiring manager.

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