Plant Administrator

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This position includes many functions intended to keep the office and procedures within the office flowing smoothly and efficiently. It entails persistence, precision, and patience along with the ability to multi-task on a regular basis. This position requires knowledge in an array of different areas including but not limited to AP/AR, payroll, Human Resources, finance, office management and other areas.

**RESPONSIBILITIES & EXPECTATIONS**:
**Human Resources / Benefits Administration**:

- Prepare and file monthly & annual information including pension contributions and reports
- Calculate and reconcile taxable benefits amounts
- Coordinate with benefits broker
- Prepare annual statements as required, such as T5, pension reports, T4 documents, and other items as needed
- Track and provide information to employees regarding safety gear, such as eye wear, uniforms, raingear and boots
- Collective bargaining agreement administration

**Payroll**
- Run and audit time clock and entries daily
- Keep track of hours as needed such as banked hours
- Reconcile items such as banked hours, ADP bi-weekly reporting, WCB reports and information for EI
- Calculate vacation rates and provide for HR
- Calculate and remit pension payments and Health and Welfarem amounts to Union monthly
- Calculate and provide overtime hours to HR
- Work closely with Corporate Payroll department for processing payroll, issues and compliance
- Stay up-to-date with payroll regulations (new stats, sick days, changes to Employment Standards, etc.)
- Properly calculate and issue payroll corrections when needed
- Track and compare time off request forms with operations team
- Work with Controller for annual budgeting
- Tracking compliance with collective bargaining agreement in effect

**Accounts Payable**:

- Manage PO and non-PO invoices
- Receive and validate in SRM or SAP
- Reconcile invoices for accuracy including but not limited to taxes, pricing, and on-time payments
- Work closely with Corporate AP Team
- Coordinate with all vendors or carriers to resolve any discrepancies
- Prepare annual, semi-annually or monthly invoicing or documents needed
- Request and supply COI's from Marsh Canada to vendors requesting them
- Calculate and code GST amounts on carrier payments and submit for entry
- Create journal entries for necessary adjustments of incorrect GST amounts

**Accounts Receivable**:

- Banking and Other:

- Prepare daily deposits for entry
- Confirm any EFT deposits in bank accounts
- Record all monetary transactions daily including non-customer related transactions
- Report reconciled cash balances and receipts and expenses to head office monthly
- Enter and report bag inventory monthly
- Customers:

- Review customer invoices/debit notes/credit notes for accuracy - pricing, currency and taxes
- Create files for new customers, ensure accuracy and follow up on invoicing as needed
- Update customer rate report with any changes (including taxes)
- Collections - monitor closely and notify customers of late payments
- Confirm payments match invoices by verifying rates and distribution

**Other Office Responsibilities**:

- Coordinate office equipment maintenance and purchase supplies or other needs for the office
- Point of contact with various vendors and providers
- General administrative support
- Local superuser for SAP, SRM & VIM issues
- Liaison with IT helpdesk
- Point of contact for customs information
- Posting for customer invoicing and carrier payments in Shipper’s absence
- Other duties as required

Pay: From $75,000.00 per year

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Ability to Relocate:

- Langley, BC V1M 3H1: Relocate before starting work (required)

Work Location: In person