Project Coordinator

4 months ago

Oakville, Canada Diligent Construction Inc. Full time

**Roles & Responsibilities - Project Coordinator**

Construction project coordinators assist the Project Team in the planning, organizing, and coordination of the activities of a construction project, under the direction of the Project Manager. Typically, will work on-site most of the time, based on project requirements, looking after the day-to-day responsibilities of the project, which will usually include daily communications, record keeping, tracking changes in the work, as well as trade / vendor estimates, costs and invoicing, and in addition will monitor the schedule, budget, and track potential delays and other risks. They should ensure that the communication framework is organised and efficient and archived properly in the project files and corporate file server. This can include communicating with various departments in the organization, and external stakeholders to make sure that relevant reports and information are disseminated to all relevant parties on time.

**Project Coordinator Duties and Responsibilities Summary**:
The daily duties of project coordinators vary depending on the project, but the most common construction project coordinator responsibilities will include:
1. Assist and provide support to the project manager in the development of internal document control such as project budgets, project schedules, scope statements and project plans, RFIs, Shop Drawing logs, Long Lead item tracker, Procurement logs, etc.

2. Execute project management administrative tasks such as managing billings, invoices, purchase orders and inventory reports, among other project financial control documents.

3. Attend meeting with projects’ clients to assess their needs and define project requirements, acceptance criteria and project timelines in coordination with the project manager.

4. Coordinate the allocation of project resources to ensure the project team has what’s needed at the right time.

5. Assist the PM in assigning tasks to team members and help them understand what’s expected from them in terms of project milestones and deliverables.

6. Track schedule impact and delays.

7. Help project managers monitor project progress and team members’ performance and provide updates to project stakeholders in coordination with the Project Manager.

8. Schedule stakeholder meetings, document meeting minutes and generate reports.

9. Foster cross-team collaboration to help project team members complete project tasks and produce their deliverables.

10. Any other project related task as assigned by the project manager.

**Project Coordinator Primary Skills and Qualifications**:

- Minimum of 5 years experience
- Good communication skills, including writing, speaking and active listening.
- Knowledge of construction best practices.
- Initiative and proactive.
- Technical skills for interpreting construction methods and technologies along with contracts and technical drawings.
- Time-management skills to meet deadlines and ensure construction phases are completed on time.
- Effective problem-solving and decision-making skills.
- Organizational skills, including time management, delegation, prioritization, and multitasking.
- Basic computer skills with experience in MS Office and MS Project, Bluebeam/Adobe
- A degree in construction related discipline is an asset.

Pay: From $65,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Experience**:

- Project coordinator: 3 years (preferred)

**Language**:

- English (preferred)

Work Location: In person

  • Project Coordinator

    1 week ago

    Oakville, Ontario, Canada TalentBurst, Inc. Full time

    Job Title: Project Coordinator**Job Summary:**TalentBurst, Inc. is seeking a highly motivated and organized Project Coordinator to support our Project Management team. As a Project Coordinator, you will assist in the overall success of client projects, working closely with the Project Team to coordinate activities and prepare reports.**Key...

  • Project Coordinator

    1 week ago

    Oakville, Ontario, Canada TalentBurst, Inc. Full time

    Job Title: Project Coordinator**Job Summary:**TalentBurst, Inc. is seeking a highly motivated and organized Project Coordinator to support our Project Management team. As a Project Coordinator, you will assist in the overall success of client projects, working closely with the Project Team to coordinate activities and prepare reports.**Key...

  • Project Coordinator

    3 months ago

    Oakville, Canada Oakville Fine Hardware Inc Full time

    Overview: We are seeking a highly organized and detail-oriented Project Coordinator to join our team. The Project Coordinator will be responsible for assisting with the planning, coordination, and execution of projects. This is a full-time position with opportunities for growth and development. **Duties**: - Assist with showroom sales - Review...

  • Project Coordinator

    1 week ago

    Oakville, Ontario, Canada RouteOne Full time

    About the RoleThe Associate Project Manager is a key member of the RouteOne team, responsible for supporting the planning, coordination, tracking, and status reporting for business and technical project efforts.Key ResponsibilitiesProject Planning: Collaborate with internal and external stakeholders to define project scope, goals, and deliverables.Project...

  • Project Coordinator

    1 week ago

    Oakville, Ontario, Canada RouteOne Full time

    About the RoleThe Associate Project Manager is a key member of the RouteOne team, responsible for supporting the planning, coordination, tracking, and status reporting for business and technical project efforts.Key ResponsibilitiesProject Planning: Collaborate with internal and external stakeholders to define project scope, goals, and deliverables.Project...

  • Project Coordinator

    5 months ago

    Oakville, Canada Siemens Full time

    Project Coordinator, Systems Key Responsibilities and Functions - Act as the primary point of contact and interface with the customer. - Take the lead and coordinate activities to ensure that the project is executed in accordance to the schedules, budgets, designs. - Take ownership in terms of problems and issues raised by client, addressing them to...

  • Project Coordinator

    1 week ago

    Oakville, Ontario, Canada GMP Engineering Inc. Full time

    About the RoleWe are seeking a highly skilled Project Coordinator to join our cross-functional engineering team at GMP Engineering Inc. As a Project Coordinator, you will play a critical role in setting up and managing internal project processes, ensuring seamless communication between our Engineering team and external clients, partners, and vendors.Key...

  • Project Coordinator

    7 days ago

    Oakville, Ontario, Canada GMP Engineering Inc. Full time

    About the RoleWe are seeking a highly skilled Project Coordinator to join our cross-functional engineering team at GMP Engineering Inc. As a Project Coordinator, you will play a critical role in setting up and managing internal project processes, ensuring seamless communication between our Engineering team and external clients, partners, and vendors.Key...

  • Project Coordinator

    3 weeks ago

    Oakville, Ontario, Canada DV Kitchens & Baths Full time

    Job Title: Project Administration OfficerCompany: DV Kitchens & BathsJob Summary:We are seeking a highly organized and detail-oriented Project Administration Officer to join our team. The successful candidate will be responsible for coordinating administrative tasks, managing projects, and ensuring seamless operations.Key Responsibilities:Coordinate project...

  • Project Coordinator

    3 weeks ago

    Oakville, Ontario, Canada PCL Solar Constructors Canada Inc. Full time

    Job OverviewPCL Solar Constructors Canada Inc. is seeking a highly skilled Construction Project Coordinator to play a key role in the success of our projects.Key ResponsibilitiesProject Performance Tracking: Assist in monitoring and reporting on project performance metrics, including cost, schedule, safety, and quality.Construction Coordination: Coordinate...

  • Project Coordinator

    1 day ago

    Oakville, Ontario, Canada RouteOne Full time

    Project Management at RouteOne =========================== **Job Summary** --------------- The Associate Project Manager is responsible for supporting the planning, coordination, tracking, and status reporting for RouteOne business and technical project efforts. This position works with internal and external stakeholders to define, manage, and communicate...

  • Project Coordinator

    1 day ago

    Oakville, Ontario, Canada RouteOne Full time

    Project Management at RouteOne =========================== **Job Summary** --------------- The Associate Project Manager is responsible for supporting the planning, coordination, tracking, and status reporting for RouteOne business and technical project efforts. This position works with internal and external stakeholders to define, manage, and communicate...

  • Project Coordinator

    4 months ago

    Oakville, Canada Softchoice Full time

    We are a software-focused IT solutions and services provider that equips organizations to be agile and innovative, and for their people to be engaged, connected, and creative at work. That means moving them to the cloud, helping them build the workplace of tomorrow, and enabling them to make smarter decisions about their technology. By doing these things we...

  • Project Coordinator

    7 days ago

    Oakville, Ontario, Canada TalentBurst, Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Project Coordinator to join our team at TalentBurst, Inc. as a Junior Operations Manager. In this role, you will assist the Project Manager in guiding a team of engineers and professionals who design, build, and manage complex water treatment projects.Key ResponsibilitiesCoordinate with the...

  • Project Coordinator

    7 days ago

    Oakville, Ontario, Canada TalentBurst, Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Project Coordinator to join our team at TalentBurst, Inc. as a Junior Operations Manager. In this role, you will assist the Project Manager in guiding a team of engineers and professionals who design, build, and manage complex water treatment projects.Key ResponsibilitiesCoordinate with the...

  • Project Coordinator

    5 days ago

    Oakville, Ontario, Canada Helios Retail Consulting Limited Full time

    Job Title: Project Administration OfficerWe are seeking a highly organized and detail-oriented Project Administration Officer to join our team at Helios Retail Consulting Limited.Key Responsibilities:Administrative Support: Provide administrative assistance to the project team, including reviewing and evaluating new administrative procedures, delegating work...

  • Project Coordinator

    5 days ago

    Oakville, Ontario, Canada Helios Retail Consulting Limited Full time

    Job Title: Project Administration OfficerWe are seeking a highly organized and detail-oriented Project Administration Officer to join our team at Helios Retail Consulting Limited.Key Responsibilities:Administrative Support: Provide administrative assistance to the project team, including reviewing and evaluating new administrative procedures, delegating work...

  • Project Coordinator

    5 days ago

    Oakville, Ontario, Canada PCL Solar Constructors Canada Inc. Full time

    Project CoordinatorPCL Solar Constructors Canada Inc. is seeking a highly skilled Project Coordinator to join our team. As a key member of our project management team, you will play a critical role in ensuring the successful delivery of our solar construction projects.ResponsibilitiesAssist the project manager and superintendent in overall project...

  • Project Coordinator

    5 days ago

    Oakville, Ontario, Canada PCL Solar Constructors Canada Inc. Full time

    Project CoordinatorPCL Solar Constructors Canada Inc. is seeking a highly skilled Project Coordinator to join our team. As a key member of our project management team, you will play a critical role in ensuring the successful delivery of our solar construction projects.ResponsibilitiesAssist the project manager and superintendent in overall project...

  • Project Coordinator

    3 weeks ago

    Oakville, Canada Penalta Group Full time

    **BUILD YOUR FUTURE WITH PENALTA** **Position: Project Coordinator** **Location: Head Office in Oakville, Ontario** **NO RECRUITING AGENCIES PLEASE** Our dedicated team brings vision to life on every job site, constructing legacies that stand the test of time. Join us in crafting the future and be part of a company that values innovation, excellence, and...