Financial Assistant Iii/receptionist

7 months ago

Hamilton, Canada City of Hamilton Full time

**About the City of Hamilton**

**Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason**

**JOB POSTING**

JOB ID #: 21322

Financial Assistant III/Receptionist
Corporate Services
Financial Planning, Administration & Policy
Location: Various

NUMBER OF VACANCIES: 2

UNION/NON-UNION: CUPE Local 5167 Inside

HOURS Of WORK: 35.00 per week
- GRADE: D
- SALARY/HOUR: $27.008 - $29.356 per hour- Note: See appropriate Collective Agreement or the Non Union Salary Range for details.

STATUS/LENGTH: 1 Full-Time Temporary (Up to 13 months) & 1 Full-Time Temporary (Up to 2 months)

Job Description ID #: 5376

SUMMARY OF DUTIES

Reports to the Business Administrator. Performs a variety of accounting, support and administrative functions.

GENERAL DUTIES

Word processes correspondence, memos, forms and envelopes.

Receives packages from inter-office mail and external courier providers.

Distributes packages and mail to other staff members.

Performs filing of invoices, reports, etc.

Performs data entry functions. Tracks and/or documents data entry problems.

Documents data, retrieves data and generates computer reports as required.

Distributes accounts payable invoices through AP Web Centre.

Adjusts accounts payable invoices to generate purchase order details in preparation for approval.

Support operating group or program staff when creating purchase order requisitions and ensuring compliance with the procurement policy.

Support other finance team members when assistance is required.

Works in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to Occupational Health and Safety.

Performs other duties as assigned which are directly related to the major responsibilities of the job.

QUALIFICATIONS

Previous clerical experience related to duties listed above normally acquired through a combination of education and relevant work experience.

Experience in fundamental business math skills and working knowledge of basic accounting concepts normally acquired through a combination of education and/or related work experience.

Experience in a computerized environment. Proficient working knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint) and other software such as PeopleSoft and AP Web Centre.

Excellent communication skills.

Must be well organized, professional, possess initiative, good judgement and ability to work independently.

Demonstrated ability to communicate effectively and courteously with internal operating staff and finance team members.

Disclaimer:
**Terms**:
The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship. If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.

We invite you to visit the departmental webpage to obtain further information on the culture and business of this department.

The incumbent shall comply with all Health and Safety Policies and Practices for this position and the workplace.

The statements made by me are true, complete and correct to the best of my knowledge. I understand that any falsification of statements, misrepresentations, deliberate omission or concealment of information may be considered just cause for discipline, up to and including termination for internal applicants and disqualification for external applicants.

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