Academic Department Manager Iii

4 months ago

Hamilton, Canada McMaster University Full time

**Schedule**
Monday - Friday, 8:30 am - 4:30 pm.

**Education Level**
Master's level degree in a relevant field, or a professional designation, such as a CPA.

**Career Level**
5-10 years of managerial experience.

**About the School of Interdisciplinary Science**

The School of Interdisciplinary Science (SIS), based in the Faculty of Science, is seeking a dynamic administrative leader to support key functions of the department for a limited term.

The School consists of 3 unique undergraduate programs: Integrated Science, Life Sciences and Medical Radiation Sciences. The thread that links these three exceptional programs is the commitment to an interdisciplinary approach to teaching, employing experiential and hands-on opportunities. Core to this approach is our focus on the role of science in addressing contemporary challenges in human health and societal well-being. The School supports over 2000 undergraduate students. This role will be essential in maintaining and improving all aspects of administrative and academic service to staff, faculty, students, and community members.

**About the Position**

Reporting to the Director of the School, the Academic Department Manager III (ADM) is responsible for the strategic and operational management of a very large, complex academic department with multiple functions including undergraduate programming and external partnerships. The ADM has an integral role in driving the department strategic plan and ensuring alignment with the vision of the University, influencing the culture within the department, reinforcing university values and shaping the direction of the department offerings with a forward-looking perspective. ADM provides administrative and operational leadership, and advises the Director and faculty members on financial and human resources, space, curriculum, academic planning, advising and scheduling, and other matters.

**Core Accountabilities**

**Financial Management**:The Academic Department Manager III independently manages the financial resources (operating, research, facilities/services) of the department.
- Serves as the Director’s delegate and has financial decision making and signing authority necessary for the continued operation of the Department.
- Develops and prepares reports, monitors and manages multiple budgets and daily activity (operating, research, graduate and postdoc scholarship, TA, PDA, trusts, endowments) according to institutional policies and procedures.
- Participates, together with the Director or delegate in negotiating Memorandum of Agreements (MOAs) regarding educational or research arrangements with internal and external partners.
- Represents the Department at University Committee and working groups.

**Strategic Planning**: The Academic Department Manager III plays a key role in advising the Director on strategic planning, not only in the respective Department but also within the Faculty.
- Drives the implementation of the department strategy and ensures alignment with the strategic vision of the University, influences the culture within the department, reinforces university values and shapes the direction of the department offerings with a forward-looking perspective.
- Provides critical analysis of the Department’s needs related to planning, resourcing and proposal development using detailed data analytics.

**Operational Management**: The Academic Department Manager III is responsible for ensuring that the Department is managed in an effective and efficient manner. The Academic Department Manager III develops, implements, monitors, and evaluates all infrastructure activities of the Department including staff recruitment, promotion, human resource, finance, research and teaching activities within the Department.
- Ensures Collective Agreements are respected and management rights are preserved.
- Participates in or leads crisis-response planning, such as developing contingency plans in the case of strikes and other events.
- Sits on Department committees as part of the senior management team and participates in the development of new policies and procedures, in the revision of existing policies and monitors the effectiveness with which these departmental policies/procedures are executed.
- Designs and writes the content of departmental statistical and promotional material.
- Manages programs and relationships that cross Faculty and institutional boundaries as a result of partnership agreements with colleges and MOU’s external companies.
- Organizes and conducts Departmental and Program reviews.

**Human Resources Management**: The Academic Department Manager III has significant responsibility for managing human resources activity within the Department, overseeing every aspect:

- Manages all direct reports including hiring, work assignment, conflict management, performance management, hiring disciplinary action, training and development for direct reports.
- Establishes and ensures adherence to quality and qua

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