Executive Administrative Assistant

2 weeks ago

Toronto, Canada Haliburton International Foods Canada Full time

This position requires the ability to be versatile, organize information, be detail-oriented and anticipate the needs of others. In addition, you will liaise with other internal team members, communicate with external vendors and customers, follow-up on action items, maintain calendars, coordinate travel arrangements, maintain and organize files, as well as prepare correspondence and other presentation materials.

**Who We Are**

Haliburton International Foods was established in 1992 and is a leader in the food industry, using the latest technology and food science to deliver high-quality products. We are recognized by the world’s largest restaurant chains as a trend-forward innovative manufacturer. We produce fire roasted, blanched, and pickled vegetables, globally inspired sauces and salsas, artisan soups, dessert sauces, beverage mixers, IQF ancient grains, IQF Beans, savory jams and many other niche food products.

**Duties & Responsibilities**
- Work closely with executive team to keep them well informed of commitments and responsibilities, following-up where appropriate
- Provide excellent calendar management, making judgements and recommendations to ensure smooth day-to-day engagements
- Coordinate business travel arrangements, including hotel, flight and car rental details
- Ensure that each customer receives outstanding service by providing a friendly environment which includes addressing customer needs, timely responses, and handling all inquiries they may have
- Set up project meeting invitations as needed and publish meeting agendas
- Liaise with internal team members such as IT or HR for employee related matters, such as onboarding new employees
- Communicate with internal team members regarding outstanding action items, required documentation, or project items
- Liaise with vendors, and customers to coordinate project submissions or feedback changes or material ordering
- Assist with project tracking
- Prepare, proof and format communication, reports and presentations
- Consistently exercise discretion in managing correspondence and information of confidentiality
- Miscellaneous administrative duties - assisting where required

**What We Are Looking For**
- Prior executive assistant experience
- Exceptional customer service skills
- Strong interpersonal, verbal and written English communication skills
- Outstanding organizational and problem-solving skills
- Excellent time management
- Ability to work in a self-directed way
- Thrive in a fast-paced work environment
- Attentive to detail

**Job Types**: Full-time, Permanent

**Salary**: $22.00-$25.00 per hour

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Toronto, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- executive assistant: 2 years (preferred)

Work Location: In person

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