Property Maintenance Coordinator

6 months ago


Vernon, Canada Kal Tire Full time

**Property Maintenance Coordinator**

**Vernon, BC**

**Role Description**

The Property Maintenance Coordinator schedules and coordinates the regular preventative maintenance work for all the company’s Canadian owned and leased properties. The Property Maintenance Coordinator works closely with the property manager, building owners / representatives, Kal Tire store managers, trade contractors, and others who are involved in the repairs and maintenance process. This person is the main point of contact and first response for preventative maintenance work and service calls.

**Responsibilities**

Operations Administration
- Dispatches service requests from all store locations: Issue POs for the service. Tracks and follows up with the contractor and the store. Closes service requests. Processes invoices.
- Obtains, tracks & files all Certificate of Insurance for all trades.
- Obtains & tracks updated contractor list with a copy of WCB or WSIB clearance letter.
- Continuously updates and manages the master contractor list.

Document & File Management
- Establishes and maintains a computerized maintenance management system for tracking preventative maintenance work, and maintenance history of all Kal Tire facilities.
- Monitors waste & recycling management agreements.

Managing the Preventative Maintenance (PM) Program
- Assists in developing and implementing preventative maintenance schedules for each Kal Tire location, based on best practices in the industry with an emphasis on planning/scheduling preventative maintenance.
- Understands the tenant responsibilities of each lease and ensures that the preventative maintenance program includes the lease requirements.
- Establishes and maintains accurate records of space conditions including roof, HVAC, parking lot surfaces, overhead doors, and building exterior finishes.
- Reviews, codes, and approves invoices for payment on completion of coordinated preventative maintenance work and updates maintenance log as work is completed.
- Coordinates PM agreements with all trades for each store manager.
- Reviews and renews expired agreements with contractors and store managers.
- Coordinates and monitors contractor activities for preventative maintenance and repair work (with assistance from onsite team members) to ensure quality standards are met.
- Sends out PM repair recommendation to stores for review and consideration (under $2k)
- Supports the Property Manager in setting up new store locations with the PM program process.
- Updates processes and memos as required.
- Manages waste and recycling management processes with all the stores and vendors.

**Job Requirements**
- Minimum 4 years’ experience in general facility maintenance or related field.

**Knowledge, Skills and Abilities**
- Ability to maintain organization of maintenance schedules and files for over 250 locations in a changing environment.
- Ability to effectively comprehend and communicate detailed instructions in English, both orally and in writing.
- Excellent communication skills, with a track record of well-organized methodical work patterns.
- Good understanding of property maintenance, methodologies and processes, lease agreements and lease terminology.
- Ability to deal with people in a tactful, diplomatic, sensitive, and professional way (this may include communicating with trade contractors and store team members on a regular basis).
- Highly motivated and able to work independently.
- Ability to multi-task and establish priorities and work with mínimal supervision.
- High level of sound, independent judgment, and reasoning.
- Knowledge of local, provincial, and federal workplace compliance regulations, including ordinances and legislations.
- Demonstrated ability to exercise necessary cost control measures.
- Strong attention to detail.
- It is essential that the Property Maintenance Coordinator understands the business operation and is sensitive to business interruptions and seasonal cycles at the store locations.
- Strong working knowledge of Microsoft computer software (e.g. Excel, Word, etc.) and Outlook.
- Leadable, coachable and resourceful.

**Special Requirements**
- Valid Class 5 Drivers License

**What We Offer**
- The target salary range for this position is $60,480-$68,727 per year based on experience.
- Comprehensive medical and dental benefits
- Employee Assistance Program
- Group RRSP/DPSP matching program
- Discount on tires and mechanical services
- Positive work culture, safe working environment, opportunities for growth and development, and work-life balance.
- Opportunities for professional development, training programs, mentorship, and tuition reimbursement.



  • Vernon, Canada Lineage Logistics Full time

    Maintenance Planning and CoordinationThe Maintenance Planner will be responsible for prioritizing, planning, scheduling, coordinating, and following up on all plannable and predictive maintenance work performed within the facility and/or on Lineage or customer assets. This includes labor, parts, and material, as well as equipment access, all while following...


  • Vernon, British Columbia, Canada beBee Professionals Full time $28,000 - $35,000

    Housekeeper Job DescriptionbeBee Professionals in Vernon is seeking a reliable and detail-oriented Housekeeper to join our cleaning team. As a Housekeeper, you will be responsible for maintaining the cleanliness and comfort of residential and commercial properties.Key Responsibilities:Clean and sanitize bathrooms, kitchens, and living spaces to the highest...


  • Vernon, British Columbia, Canada beBee Professionals Full time $28,000 - $35,000

    beBee Professionals in Vernon is seeking a reliable and detail-oriented Housekeeper (m/f/d) to join our cleaning team. The successful candidate will be responsible for maintaining the cleanliness and organization of residential and commercial properties, ensuring they meet the highest standards of quality and comfort.Key Responsibilities:Clean and sanitize...

  • Maintenance Team Lead

    6 months ago


    Vernon, Canada BGIS Full time

    **Who We Are** BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over...


  • Vernon, Canada Envirosafe Janitorial Inc. Full time

    Clean and Maintain Our Facilities as a Cleaning SupervisorAt Envirosafe Janitorial Inc., we're seeking a skilled Cleaning Supervisor to join our team. As a key member of our facilities maintenance team, you'll be responsible for ensuring our sites and facilities meet the highest standards of cleanliness and safety. Main Responsibilities:Hire, train, and...

  • Maintenance Planner

    4 weeks ago


    Vernon, Canada Lineage Logistics Full time

    Prioritize, plan, schedule, coordinate, and follow up all plannable and predictive maintenance work performed within the facility and/or on Lineage or customer assets including labor, parts and material, and equipment access while following all regulatory and company safety standards, policies, and procedures. KEY DUTIES AND RESPONSIBILITIES ...


  • Vernon, Canada Black & McDonald Limited Full time

    Job Summary:Black & McDonald Limited is seeking a skilled Building Operator to join our Facilities Management & Operations team in Vernon, BC. The ideal candidate will have a strong background in mechanical and electrical systems, with experience in building automation and HVAC systems.Key Responsibilities:Perform routine maintenance and repairs on...


  • Vernon, Canada Lineage Logistics Full time

    Job Description:The Operations Coordinator will prioritize, plan, schedule, coordinate, and follow up on all plannable and predictive maintenance work performed within the facility and/or on Lineage or customer assets. This includes labor, parts, and material, as well as equipment access, while adhering to regulatory and company safety standards, policies,...


  • Vernon, Canada The Davidson Institute Full time

    The Davidson Institute is seeking an Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and delegating work to office support staff.Key ResponsibilitiesAdministrative Procedures: Implement new administrative...


  • Vernon, Canada RobotHouse Full time

    About UsAt RobotHouse, we strive to provide innovative solutions for complex problems. Our team is dedicated to delivering exceptional results.Job DescriptionWe are seeking a highly skilled Warehouse Operations Coordinator to join our team. As a key member of our operations department, you will be responsible for coordinating activities with other work units...

  • Logistics Coordinator

    1 month ago


    Vernon, British Columbia, Canada beBee Professionals Full time $45,000 - $65,000

    At beBee Professionals in Vernon, we are seeking a skilled Logistics Coordinator to oversee the efficient transportation of goods across regional routes. Key responsibilities include:Ensuring timely deliveries and maintaining accurate records of travel routes.Performing vehicle inspections and reporting any maintenance needs.Ensuring cargo is properly...


  • Vernon, Canada CanMar Recruitment Full time

    is working with City of Maple Ridge, BC on a search for a Manager of Development Engineering. Position Overview: Under the general guidance of the Municipal Engineer, the Manager of Development Engineering will lead the Development Engineering portfolio. This includes the work of and directing the review of plans for subdivisions and other developments for...


  • Vernon, Canada https:www.energyjobline.comsitemap.xml Full time

    City of Maple Ridge, BC - Manager of Development Engineering is working with the City of Maple Ridge, BC on a search for a Manager of Development Engineering. Position Overview: Under the general guidance of the Municipal Engineer, the Manager of Development Engineering will lead the Development Engineering portfolio. This includes the work of and directing...


  • Vernon, Canada Interior Health Authority Full time

    Interior Health is hiring a permanent full-time **Coordinator, Central Functions** in Vernon, BC. **What we offer**: - An attractive remuneration package - Excellent career prospects - Employer paid training/education - Employer paid vacation - Medical Service Plan - Employer paid insurance premiums - Extended Health & Dental coverage - May be eligible to...


  • Vernon, Canada The Davidson Institute Full time

    Job Title: Administrative Coordinator LeadWe are seeking a highly skilled and organized Administrative Coordinator Lead to join our team at The Davidson Institute. This role is ideal for an individual who is passionate about administrative work and wants to take on new challenges.Estimated Salary: $60,000 - $70,000 per year, depending on experience and...

  • Landscape Irrigation

    6 months ago


    Vernon, Canada Predator Ridge Full time

    Landscape Irrigation Seasonal FT available WHY TEAM PRED? Predator Ridge Resort is celebrating our 32nd year and employ over 300 team members seasonally. We provide a safe, harassment free work environment where the culture and happiness of our team is a priority. When you join the Landscape Team you will be part of a team that maintains...


  • Vernon, Canada Kaigo Senior Living Full time

    **Kaigo Senior Living** consists of six retirement communities nestled in beautiful settings and quiet neighbourhoods throughout the interior and lower mainland of British Columbia. All are fully accredited, professionally managed and well maintained. From its name “KAIGO” a Japanese word meaning caring to the highest standard, to its mission, vision,...


  • Vernon, Canada The Grounds Guys Full time

    Job Summary: We're seeking a highly skilled Irrigation System Specialist to join our team at The Grounds Guys. As a key member of our crew, you will be responsible for the installation, repair, and maintenance of sprinkler systems, ensuring our customers' properties receive exceptional care.Your Responsibilities:Install, repair, and maintain sprinkler...


  • Vernon, Canada Gwireless Smart Homes Ltd. Full time

    Gwireless Smart Homes Ltd. is seeking an experienced Electrical Systems Specialist to join our team. The ideal candidate will have a strong background in electrical installation and maintenance, with a focus on residential and commercial properties.The successful candidate will be responsible for installing electrical controls and panel boxes, designing and...

  • Construction Manager

    1 month ago


    Vernon, British Columbia, Canada Kal Tire Full time

    Job Title: Senior Manager, Construction ServicesJob Summary:The Senior Manager, Construction Services will lead Kal Tire's Construction Services team in planning, directing, and coordinating construction projects. This includes building and renovating store locations, warehouses, and retread plants. The successful candidate will ensure projects are completed...