Financial Analyst, Inter-campus Operations
2 weeks ago
**Financial Analyst, Inter-Campus Operations**
Children's & Women's Health Center
Vancouver, BC
In accordance with the Mission, Vision and Values, and strategic directions of PHSA safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA’s Agencies/Divisions/Services, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.
Reporting to the Director, P3 & Operations, and the Financial Analyst is responsible for management and coordination of contracts and financial information related to the activities of Inter-Campus Operations. Responsibilities include working with Directors, Managers and other internal stakeholders to provide operational support for financial information reporting processes, including budgeting, variance reports, forecasting, invoice management and cost management, as well as managing other analytical information that has financial reporting implications. The Financial Analyst also works to identify contracting requirements and needs, ensuring procurement regulations have been adhered to, maintaining the contract database, providing reports on contract status, savings and opportunities, and ensuring contracts are completed and approved in a timely manner. The Financial Analyst liaises with Directors, Managers, and other stakeholders to implement process improvements that impact the efficient reporting of financial and contract information within Inter-Campus Operations. The Financial Analyst has financial information coordination responsibility within the following key areas; housekeeping, food services, P3 operations, and Inter-Campus Operations.
**What you’ll do**
- Produces operational and financial reporting information related to different activities within Inter-Campus Operations. Works closely with C&W business partners to develop financially-related project information appropriate to a variety of different PHSA stakeholders.
- Monitors invoices and payment for contracts within Inter-Campus Operations. Assists with development of forecasting, variance analysis and cash flow information. Develops analysis to support analytical and financially-related decision making processes within Inter
- Campus Operations.
- Develops and sends consultant requests to vendors for bids, regulates consultant requisitions and vendor submissions when a consultant contract is requested, and schedules interviews and meetings regarding consultant requisitions, bids, and negotiations. Ensures the procurement process has been strictly adhered to and consults on the process. Responds to verbal and written communication from Directors, Managers, Supply Chain, Human Resources and vendors in regards to contract bids/negotiations and status updates.
- Monitors contract expiry and initiates renewal where appropriate, liaises with Directors and Managers on upcoming contract expiry and renewals, drafts contracts for approval by Managers and Directors, and arranges sign-off and approval by Human Resources, Managers, and Directors.
- Produces a variety of documents including correspondence, memos, minutes, and meeting agendas from handwritten copy using various word processing, spreadsheet and presentation software packages, including creation of files, tables, presentations and spreadsheets. Photocopies and distributes documentation such as correspondence and reports. Completes legal and financial documentation where needed.
**What you bring**
- A level of education, training, and experience equivalent to a Degree in Business Management or a related discipline, and current enrolment in the qualification process for an accounting designation.
- Three (3) years recent related experience.
You will also have:
- Knowledge of contract development and contractual processes, project management, and negotiation tactics and strategies. Strong communication skills, both oral and written, including the ability to negotiate with and influence others.
- High attention to detail.
- Demonstrated ability to establish and follow complex processes, guidelines and policies.
- Demonstrated project management skills.
- Demonstrated ability to establish courses of action for self that are results oriented.
- Awareness of and commitment to learning and understanding the Truth & Reconciliation Commission’s 94 Calls to Action (2015), In Plain Sight Report (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), and other related reports.
- Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
**What we bring**
Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians
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