Graduate Program Coordinator and Advisor

2 weeks ago


Waterloo, Canada University of Waterloo Full time

Overview:
**Term: 7 months.**

The Graduate Program Coordinator and Advisor administers academic services and advises English Language and Literature graduate students. The position is responsible for providing effective administrative support to the Associate Chair, Graduate Studies, occasional administrative support to the Chair, and general support to faculty and sessional instructors in the Department.

**Responsibilities**:

- Prepares the recommendation for admission and offer letter for the Associate Chair, Associate Dean and GSPA Associate Director’s approval

Advises graduate students in English Language and Literature, in consultation with the Associate Chair, Graduate Studies as appropriate:

- Advises students regarding program requirements, including course selection, milestone requirements, program status and changes, enrolment issues, co-operative education, cross registration, exam regulations, academic deadlines, petitions for extensions, thesis submission and PhD defenses
- Reviews PhD progress reports; arranges for approvals for PhD dissertation proposals, MA thesis proposals, and MRP thesis proposals; coordinates PhD area exams; coordinates PhD thesis defenses
- Assists with academic appeals
- Refers students to on-campus resources as appropriate
- Coordinates work term report submissions, grading, monitoring and awards
- Maintains department records and database of current students and graduates, including confidential correspondence
- Conducts final review of students’ transcripts to ensure all requirements have been met for program completion

Assigns teaching assistants and proctors for the department’s undergraduate courses:

- Assigns teaching assistants each term by matching students’ skills to course requirements and enrolments
- Manages graduate student funding for the department
- Ensures that teaching assignments are consistent with students’ funding packages
- Ensures that all graduate students are assigned the appropriate number of teaching assistantships
- Provides conflict mediation between TAs and faculty as needed
- Oversees the assignment of midterm and final exam proctors by the Support Services Coordinator
- Assigns office space for graduate students

Manages the graduate program budget, including the following:

- Prepares TA and scholarship budgets based on the number of new and continuing students; prepares the payroll submission for all students employed as TAs, markers and occasionally proctors
- Prepares scholarship nominations using the Faculty funding formula
- Assigns and coordinates departmental and tri-council RAs in consultation with the Associate Chair, Graduate Studies and the Administrative Manager
- Tracks senior PhD students in-funding and out-of-funding and updates this information for the Chair’s use during course scheduling
- Prepares and issues funding statements to all English Language and Literature graduate students for tuition payment
- Tracks funds in the graduate entertainment budget

Serves as the department timetable representative for the Graduate programs:

- Assists the development of the graduate course schedule each term
- Enters on Infosilem the departmental timetable for graduate courses each term in consultation with the Chair
- Reviews the final graduate course schedule for accuracy and meeting department needs

Serves as the department calendar representative for the graduate program in consultation with the Associate Chair, Graduate Studies:

- Compiles course and program changes for submission to the Graduate Calendar
- Prepares submissions for the Graduate Affairs Group

Serves as the department scholarship coordinator:

- Provides detailed scholarship information to graduate and undergraduate students
- Computes course averages based on student transcripts to ensure students’ eligibility
- Oversees UW graduate scholarships, bursaries and awards and reconciles the department’s UW scholarship fund; maintains financial summaries, award recipients and authorizes payment of awards

Assists with English Language and Literature graduate student engagement:

- Develops and assists in delivering the department’s annual graduate student orientation program
- Maintains active communication with students using a range of communication modalities
- Develops and implements department graduate program marketing plans in consultation with the Associate Chair, Graduate Studies, the Chair, Graduate Studies Office, and Creative Services as appropriate
- Prepares text for and maintains the English Language and Literature graduate website
- Participates in planning various student-focused departmental events
- Manages the federal and provincial government’s annual recruiting seminars
- Serves as liaison to English Language and Literature alumni

Provides administrative support to the Chair, Associate Chair, and faculty, including the following:

- Advises Chair and Associate Chair of any problems in the graduate program and re



  • Waterloo, Canada University of Waterloo Full time

    Overview: **Term - 15 Months** The Undergraduate Advisor and Programs Coordinator’s primary role is to provide a positive experience for - School of Public Health Sciences undergraduate students via advisement and guidance through front line service contact and communication and day-to-day operations to support administration of the programs. As overseen...


  • Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 6 months** The Undergraduate Coordinator and Advisor, advises undergraduate students in the department. In partnership with other members of the department, they are responsible for the effective administration of the department’s undergraduate programs and for enhancing student success through appropriate advisement and support. The...


  • Waterloo, Canada University of Waterloo Full time

    Overview: The Graduate Program Manager provides executive leadership for all graduate programs in the Department of Recreation and Leisure Studies (RLS) and is responsible for the smooth and efficient operation of the graduate programs in a manner consistent with the department’s goals and objectives. The scope of the position encompasses operational...


  • Waterloo, Canada University of Waterloo Full time

    Overview Term - 15 Months The Undergraduate Advisor and Programs Coordinator’s primary role is to provide a positive experience for - School of Public Health Sciences undergraduate students via advisement and guidance through front line service contact and communication and day-to-day operations to support administration of the programs. As...


  • Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 1 Year** The Undergraduate Advisor/Coordinator (Advisor) enhances the quality of the undergraduate student experience in Electrical and Computer Engineering (ECE), and is a key contributor to student success. To this end, the Advisor directly participates in ECE’s initiatives to improve retention rates and fourth year graduation rates....


  • Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 9 months** The Undergraduate Coordinator and Advisor, advises undergraduate students in the program. In partnership with other members of the department, they are responsible for the effective administration of undergraduate programs managed by the Arts Undergraduate Office and for enhancing student success through appropriate advisement...


  • Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 11 months** Reporting to the Graduate Studies Supervisor, the primary focus of the Graduate Studies Coordinator will be to provide support to the Mathematics Graduate Office and Graduate Studies and Postdoctoral Affairs (GSPA) by coordinating the Master’s and PhD Thesis Defences/Oral Dissertations process. The Graduate Studies...


  • Waterloo, Canada University of Waterloo Full time

    Overview: The Administrative Coordinator and Advisor, Undergraduate Studies, organizes and administers academic services for the French Studies undergraduate program and provides advice and support to undergraduate students, including enhancing student success. The position provides bilingual (French and English) administrative support to the Associate...


  • Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 2 Years** Reporting to the Manager, Graduate Student and Postdoctoral Fellow Programs, the Writing and Communication Advisor is responsible for performing a range of teaching, coaching, and development activities in order to develop graduate and undergraduate students’ writing, speaking, presenting, and visual communication competencies...


  • Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 13 months** encourage collaboration and professional development of researchers and enables students and postdoctoral fellows to build relationships with experts in academia, industry and government, focused in science, math and engineering as it relates to quantum research. The incumbent facilitates the full cycle experience which...

  • Program Manager

    4 weeks ago


    Waterloo, Canada University of Waterloo Full time

    Overview: The Program Manager (PM) reports to the Associate Director, Academics and Student Affairs to support and manage the administration of the optometry professional program in the School of Optometry and Vision Science, and to the Administrative Officer for staff supervision and human resources related requirements. Significant aspects of this position...


  • Waterloo, Canada Wilfrid Laurier University Full time

    **Date**:Jun 12, 2023 **Location**: Waterloo, CA **Company**:Wilfrid Laurier University **Department**: Faculty of Music **Job Type**: Continuing **Full-time/Part-time**: Full Time (>=1249 hrs/year) **Campus**: Waterloo **Reports to**:Administrative Manager **Employee Group**: WLUSA **Application Deadline**: June 25, 2023 **Requisition...


  • Waterloo, Canada University of Waterloo Full time

    Overview: The Quality Assurance Coordinator — New Programs and Research (QAC-NPR) reports to the Director, Academic Quality Assurance and Continuous Improvement (AQACI). The Coordinator plays three primary roles: (1) providing in-depth support during the development of new program proposals; (2) Carry out research that will allow the University to make...


  • Waterloo, Canada Renison University College Full time

    Respected as an inclusive community that values the diversity of its faculty, staff, and students, Renison is committed to engaged education for the well-being of the world, offering degree programs reflecting social engagement through the School of Social Work, and the Social Development Studies Department; global engagement through our Culture and Language...


  • Waterloo, Canada Wilfrid Laurier University Full time

    **Date**:Nov 23, 2023 **Location**: Waterloo, CA **Company**:Wilfrid Laurier University **Position Title**:Human Resources Advisor **Reporting Relationship**:Principal-Dean **Position Description**: The Human Resources Advisor will work in a cohesive, small team environment but as a sole HR practitioner. This position is responsible for developing and...

  • Undergraduate Advisor

    4 weeks ago


    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 22 months** The Undergraduate Advisor provides academic advice to undergraduate students enrolled in Computer Science courses from all Faculties and from other universities. This position serves as a resource for and supports officers and members of the School of Computer Science in areas of policy and...


  • Waterloo, Canada GHD Full time

    The importance of water to the health of our world can’t be overstated.  As the frequency and intensity of floods, droughts and storms increases, the water industry must continue to build resiliency and lead from the front.  Together with our clients, we are thinking and doing things differently to help pre-empt and prepare for what's next. Be a...

  • Program Strategy

    7 days ago


    Waterloo, Canada Sun Life Full time

    Our student and new graduate programs offer a chance to explore Sun Life from the inside. You’ll make a difference in the lives of our customers and communities, while building the skills and experience that allow you to grow in a meaningful and rewarding way. The Growth & Performance Marketing team within Sun Life’s Client Experience Office has...


  • Waterloo, Canada Wilfrid Laurier University Full time

    **Date**:Mar 15, 2024 **Location**: Waterloo, CA **Company**:Wilfrid Laurier University **Department**: Enrolment Services **Job Type**: Limited Term **Full-time/Part-time**: Full Time (>=1249 hrs/year) **Campus**: Waterloo **Reports to**:Associate Registrar: Registrarial Service and Systems **Employee Group**: WLUSA **Application Deadline**:March...


  • Waterloo, Canada Wilfrid Laurier University Full time

    **Date**:Jul 20, 2023 **Location**: Waterloo, CA **Company**:Wilfrid Laurier University **Department**: Student Affairs **Job Type**: Continuing **Full-time/Part-time**: Full Time (>=1249 hrs/year) **Campus**: Waterloo **Reports to: Manager, Wellness Education** **Employee Group**: WLUSA **Application Deadline**:July 28th, 2023 **Requisition...