Undergraduate Advisor and Program Coordinator

3 weeks ago


Waterloo, Canada University of Waterloo Full time

Overview:
**Term - 15 Months**

The Undergraduate Advisor and Programs Coordinator’s primary role is to provide a positive experience for - School of Public Health Sciences undergraduate students via advisement and guidance through front line service contact and communication and day-to-day operations to support administration of the programs. As overseen by the Undergraduate Programs Manager (UPM), the Associate Director, Undergraduate Programs (AD_UP) as well as the Administrative Officer, the incumbent is expected to perform the duties of the position within established policies and procedures and according to an established calendar of events. The incumbent is expected to be part of an effective team concerned with all aspects of our undergraduate programs.

**Responsibilities**:
**Academic Advising**
- Provide skillful and confidential academic information and advice to undergraduate students on matters related to School of Public Health Sciences degree programs; using appropriate strategies and ensures in-depth and current knowledge regarding SPHS, including:

- Undergraduate curriculum and academic requirements
- Student relevant regulations and University policies
- Disciplines relevant to School of Public Health Sciences students
- Support resources available to students, both within and outside the Faculty/University
- Admissions regulation and practices
- Academic standings, appeals, petitions, and grievances
- Conduct HLTH 101 tutorials for first year students to welcome students and provide information on program requirements
- Provide front line support for all academic inquiries including selection and enrollment in required courses, academic/work term sequence changes, plan modifications, course overrides, etc.
- Requires completion of Mental Health First Aid training
- Manage and coordinate identification of students in need of special help or attention from academic progression report data and/or course instructors; connects with students to develop action plans for student success and determines eligibility for foundation or non-degree term options in consultation with the Associate Director-Undergraduate Studies and the Administrative Coordinator - Undergraduate Coordinator when necessary for highly complex cases
- Primary contact for students in crisis. Provide immediate direction to students in a sensitive and confidential manner (academic concerns or personal matters). Connect students with appropriate campus resources and support (ex. Counselling Services, Accessibility Services, UW Campus Police, Here 24/7, Good2Talk, etc.)
- Maintain advisement templates and student records (SharePoint, ASIS, OATS)
- Support students through their programs by tracking progression from admission to completion; including monitoring completion of work terms, professional development courses, English Language Proficiency, and degree requirements and intervenes when necessary
- Act as a liaison between students and the various individuals and offices in the School (e.g. course instructors, AD-UP, UPM) and in the Faculty (e.g., Student Services Coordinator, Associate Dean Undergraduate Studies)

**Project & Initiatives**
- Manage and coordinate various special departmental projects and initiatives, e.g., Honours Thesis poster presentations, program retreats
- Actively participates in the undergraduate curriculum and planning committees includi ng the SPHS Undergraduate Committee
- Responsible for tracking and disseminating information and communications to undergraduate students on all undergraduate matters including program changes, upcoming events, meetings, activities, and job opportunities
- Maintains SPHS Student Advising and Resources Group on LEARN
- Update and present an administrative info session to all first year SPHS students in HLTH 101 tutorials
- Collects, archives, and distributes SPHS course syllabi

**Recruitment & Orientation**
- Assist in review and updating of undergraduate recruitment brochures
- Support AD-UP with admissions processes as needed
- Assist in handwriting notes to admitted students

**Administration**
- Work closely with Undergraduate Programs Manager to coordinate program administration
- Spport the UPM in course scheduling and development of individualized course sequences from assessment of external transfer credits
- Actively participate in the undergraduate curriculum and planning committees includi ng the SPHS Undergraduate Committee
- Executes first-year students block-enrollment and authorize course overrides
- Assist with Academic Progression reports and delegate students to advisors
- Manage and approve Internal Student Transfer Applications and assure smooth transition into SPHS programs
- Support the UPM with degree approval review for graduating students
- Support the hiring, training, and evaluation of SPHS Peer Leaders (4-6/year

Qualifications:

- Bachelor’s Degree or equivalent education and experience
- Previous experience in student advising pref



  • Waterloo, Canada University of Waterloo Full time

    Overview: The Undergraduate Coordinator and Advisor, advises undergraduate students in the department. In partnership with other members of the department, they are responsible for the effective administration of the department’s undergraduate programs and for enhancing student success through appropriate advisement and support. The Administrative...


  • Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 18 months.** The Undergraduate Coordinator and Advisor, advises undergraduate students in the department. In partnership with other members of the department, they are responsible for the effective administration of the department’s undergraduate programs and for enhancing student success through appropriate advisement and support. The...


  • Waterloo, Canada University of Waterloo Full time

    Overview: The Undergraduate Coordinator and Advisor, advises undergraduate students in the department. In partnership with other members of the department, they are responsible for the effective administration of the department’s undergraduate programs and for enhancing student success through appropriate advisement and support. The Administrative...


  • Waterloo, Canada University of Waterloo Full time

    Overview: The Undergraduate (UG) Program Coordinator and Advisor enhances the quality of the undergrad student experience, and is a key contributor to student success, ensuring the delivery of academic and administrative services to undergraduate students. This includes responsibility for the smooth and efficient operation of the undergraduate programs in a...


  • Waterloo, Canada University of Waterloo Full time

    Overview Term - 15 Months The Undergraduate Advisor and Programs Coordinator’s primary role is to provide a positive experience for - School of Public Health Sciences undergraduate students via advisement and guidance through front line service contact and communication and day-to-day operations to support administration of the programs. As...


  • Waterloo, Canada University of Waterloo Full time

    Overview Term - 15 Months The Undergraduate Advisor and Programs Coordinator’s primary role is to provide a positive experience for - School of Public Health Sciences undergraduate students via advisement and guidance through front line service contact and communication and day-to-day operations to support administration of the programs. As...


  • Waterloo, Canada University of Waterloo Full time

    Overview The Undergraduate Coordinator and Advisor, advises undergraduate students in the department. In partnership with other members of the department, they are responsible for the effective administration of the department’s undergraduate programs and for enhancing student success through appropriate advisement and support. The Administrative...


  • Waterloo, ON, Canada University of Waterloo Full time

    The Undergraduate Coordinator and Advisor, advises undergraduate students in the department. In partnership with other members of the department, they are responsible for the effective administration of the department’s undergraduate programs and for enhancing student success through appropriate advisement and support. The Administrative Coordinator and...


  • Waterloo, Canada University of Waterloo Full time

    Overview The Undergraduate (UG) Program Coordinator and Advisor enhances the quality of the undergrad student experience, and is a key contributor to student success, ensuring the delivery of academic and administrative services to undergraduate students. This includes responsibility for the smooth and efficient operation of the undergraduate programs...

  • Undergraduate Advisor

    1 month ago


    Waterloo, Canada University of Waterloo Full time

    Overview: The Undergraduate Advisor provides academic advice to undergraduate students enrolled in Computer Science courses from all Faculties and from other universities. This position serves as a resource for and supports officers and members of the School of Computer Science in areas of policy and practice. **Responsibilities**: Student Advising - Advise...

  • Program Advisor

    2 days ago


    Waterloo, Canada Wilfrid Laurier University Full time

    Position Summary : The Lazaridis School of Business & Economics (Lazaridis School) develops leaders with skills in management and economics for a rapidly changing and complex global environment. It seeks to advance knowledge and practices in these fields by supporting both theoretical and applied research. Further, the Lazaridis School strives to serve...

  • Program Advisor

    4 days ago


    Waterloo, Canada Wilfrid Laurier University Full time

    **Date**:Jun 3, 2024 **Location**: Waterloo, CA **Company**:Wilfrid Laurier University **Department**: Lazaridis School of Bus. & Econ. **Job Type**: Continuing **Full-time/Part-time**: Full Time (>=1249 hrs/year) **Campus**: Waterloo **Reports to**:Manager: Undergraduate Lazaridis Office **Employee Group**: WLUSA **Application Deadline**:June 12...


  • Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 2 years.** This position is primarily responsible for the day-to-day operation of the undergraduate program which is a cohort based professionally accredited program. The incumbent is responsible for the management and provision of services to approximately 600 students. Academic services, academic advising, student engagement, student...


  • Waterloo, Canada University of Waterloo Full time

    Overview: This position provides continuity and proactive support to the advising team, including carrying out administrative tasks and projects, student communications and maintaining resource information. The Undergraduate Service Co-ordinator supports AUO operations more broadly and acts as a point of contact internally for academic units and department...

  • Faculty Exchange

    16 hours ago


    Waterloo, Canada University of Waterloo Full time

    Overview: This position is the primary contact for faculty, staff and students in Environment for exchange programs, liaising with the Student Success Office (SSO), Registrar’s Office (RO), advisors in Environment and exchange coordinators in other faculties to provide guidance and advice on student exchange opportunities (inbound and outbound). This...


  • Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 7 months.** The Graduate Program Coordinator and Advisor administers academic services and advises English Language and Literature graduate students. The position is responsible for providing effective administrative support to the Associate Chair, Graduate Studies, occasional administrative support to the Chair, and general support to...


  • Waterloo, Canada University of Waterloo Full time

    Overview: The Administrative Coordinator and Advisor, Undergraduate Studies, advises undergraduate students in the School of Accounting and Finance (SAF) by providing academic advising and counselling to all students taking AFM courses as well as applicants within the admissions process. The incumbent works closely with the Student Experience staff and the...


  • Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 18 months** The Administrative Coordinator and Advisor, Undergraduate Studies, advises undergraduate students in the School of Accounting and Finance (SAF) by providing academic advising and counselling to all students taking AFM courses as well as applicants within the admissions process. The incumbent works closely with the Student...


  • Waterloo, Canada University of Waterloo Full time

    Overview: The Graduate Program Coordinator and Advisor is responsible for effective and efficient administration of the graduate program in Chemistry. This role is responsible for ensuring the smooth day-to-day, term-toterm and year-to-year operation of the departmental graduate degree program within established policies and procedures, and according to the...


  • Waterloo, Canada University of Waterloo Full time

    Overview: The Undergraduate Studies Administrative Coordinator (USAC) coordinates HR activities for hiring students, administers research assistant and award programs, manages undergraduate events, assists with undergraduate operations, and provides administrative support to the Undergraduate Studies Directors, Undergraduate Studies Manager, and the...