Operations Administrator

5 months ago


Quebec City, Canada Daniels Health & Sharpsmart Full time

Our story began with a passionate idea that we could change the world.... And to be honest, we’ve never stopped believing that... In 1986 it was a simple concept that microbiology teamed with innovation and clinical contribution could eliminate an issue that was profoundly impacting the healthcare industry - HIV acquired through needle-stick injuries.
- In Australia, we lived out our dream. Investing years into R&D to create the safest containment system in the world and taking on the industry status quo to petition for higher standards in sharps protection, we witnessed an 80+ percent reduction in disposal-related needlestick injuries nationwide. And then we kept going...

**Who are we looking for**

L'administrateur des opérations, avec 3 à 5 ans d'expérience, est responsable de l'administration opérationnelle quotidienne de nos installations de Québec impliquant la réception des clients, la logistique, la planification, les achats, la facturation et la conformité environnementale.

Operations Administrator, with 3-5 years’ experience is responsible for the day-to-day operational administration of our Quebec City facility involving client reception, logistics, scheduling, purchasing, billing and environmental compliance.

**Responsibilities**:

- Travailler avec les opérations pour planifier les rendez-vous des clients dans l'établissement et coordonner les changements/exceptions et autres notifications requises.
- Documenter et conserver les registres de réception/expédition des déchets tout en garantissant l'exhaustivité et l'exactitude de toutes les entrées créées - c'est-à-dire les manifestes de déchets, les connaissements et les bons de travail.
- Suivre le MTO/TDG/MOE ou les réglementations provinciales applicables en ce qui concerne le transport, la réception et la gestion des déchets.
- Assurez-vous que tous les documents internes et réglementés sont remplis correctement et organisés - y compris les analyses de laboratoire, les bons de travail, les BOL, les manifestes, les journaux des conducteurs, les évaluations des dangers, etc. et complétés quotidiennement.
- Préparer les bons de travail en fonction des demandes de service confirmées et compléter les factures après l'exécution des travaux et l'acceptation des matériaux avec une grande attention aux détails et à l'exactitude.
- Responsable des demandes générales des clients/installations et diriger vers les autres parties appropriées.
- Créez et gérez des comptes clients, des profils de classification des déchets et de tarification au sein de notre système CRM exclusif.
- Préparer le réacheminement des déchets et d'autres rapports pour les clients et la direction sur demande.
- Administration générale du bureau, y compris le stockage/classement électronique et papier.
- Aider à l’approvisionnement et aux achats selon les besoins.
- Gardez une trace de la qualité, de la quantité, des niveaux de stock, des délais de livraison, des coûts de transport et de l'efficacité
- Organiser l'entrepôt, cataloguer les marchandises, planifier les itinéraires et traiter les expéditions
- Maintenir les mesures et analyser les données pour évaluer les performances et mettre en œuvre des améliorations
- Se conformer aux lois, réglementations et exigences ISO
- Work with operations to schedule in client appointments into the facility and coordinate changes/exceptions and other required notifications.
- Document and maintain waste receipt/shipment records while ensuring the completeness, accuracy of all entries created - i.e. Waste Manifests, Bills of Lading, and work orders
- Follow MTO/TDG/MOE or applicable provincial regulations with regards to the transportation, receiving and management of waste.
- Ensure all internal and regulated documents are completed correctly and organized - including lab analytical, work orders, BOLs, manifests, driver logs, hazard assessments, etc. and completed daily.
- Prepare work orders based on confirmed service requests and complete billings following job execution and material acceptance with strong attention to detail and accuracy.
- Responsible for general customer/facility inquiries and direct to other appropriate parties.
- Create and maintain customer accounts, waste classification and pricing profiles within our proprietary CRM system.
- Prepare waste diversion and other reports for customers and management upon request.
- General office administration including electronic and paper-based storage/filing.
- Assist with procurement and purchasing as required.
- Keep track of quality, quantity, stock levels, delivery times, transport costs and efficiency
- Arrange warehouse, catalog goods, plan routes and process shipments
- Maintain metrics and analyze data to assess performance and implement improvements
- Comply with laws, regulations and ISO requirements
- Daniels Health & Sharpsmart is an equal opportunity employer. In accordance with anti-discrimination



  • Quebec City, Canada Ubisoft Full time

    The Administrative Coordinator provides support to the Pan-Canadian Talent Team, employees and managers in all general human resources operations matters related to programs, administration, processes and activities. **What you'll do** - Provide day-to-day support to talent teams in various administrative and operational processes such as: - All events in...

  • Administration Officer

    6 months ago


    Quebec City, Canada Solution JD Services inc Full time

    Education: Other trades certificate or diploma - Experience: 1 year to less than 2 years **Work setting**: - Private sector **Tasks**: - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as accommodation, relocation,...


  • Quebec City, Canada Desjardins Full time

    Temporary position for 12 months As a product administration agent, you provide administrative support to Desjardins components and help administer specialized products and member/client accounts. You perform administrative, office and other tasks and processes to help your unit achieve operational objectives and carry out initiatives in accordance with the...

  • System Administrator

    5 months ago


    Quebec City, Canada Simons Full time

    Job description **System Administrator**: **IT**: **Québec**: **Simons Campus - IT**: - Full timeDiscover the significance of the action in computer systems in our IT team as a System Administrator. This role is critical to strengthening our commitment to technological innovation. Reporting to the Director of Service, Infrastructure, Cybersecurity and...

  • Administration Officer

    3 months ago


    Quebec City, Canada TCM Conseils Full time

    Education: - Expérience: **Education**: - Bachelor's degree - or equivalent experience **Tasks**: - Review and evaluate new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as accommodation,...


  • Quebec City, Canada TC Transcontinental Full time

    **Administrative Assistant**: **Create value at TC Media Books.**: **TC Media Books** is currently seeking an Administrative Assistant to assist the Senior Director of the Second Languages Division and her team in the various administrative tasks related to their strategic, editorial and commercial activities.The Second Language Division develops print and...


  • Quebec City, Canada BrandSafway Full time

    Administrative Assistant CSR Summary **Title**: Administrative Assistant CSR **ID**: 2043500 **Location**: Quebec, CAN **Job Function**: Operations Management Description A leading provider of specialized services to the global industrial, commercial and infrastructure markets, BrandSafway delivers access and scaffolding systems, forming and shoring,...


  • Quebec City, Canada National Bank of Canada Full time

    As Branch and Regional Administration Manager you will report directly to the Regional Manager (RM). You will have a Leadership position, based out of Québec, with leadership responsibilities at a branch and regional level. The job focuses on realizing the vision of NBF which includes agility, empowerment and making a positive impact on our clients,...


  • Quebec City, Canada Desjardins Full time

    Temporary position for 13 months The work mode arrangement for the position is full-time on site As an office work and operations agent, you provide administrative and operational support to the organization. You strive to maximize operational productivity. This may include working in one or more sub-specialties, such as data entry, data processing, and...


  • Quebec City, Canada CFMWS Full time

    **WHO WE ARE** CFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and...


  • Quebec City, Canada JLL Full time

    JLL supports the Whole You, personally and professionally. Responsabilités principales Assurer le soutien et le suivi des dossiers de la directrice et l’appuyer dans ses tâches : planification d’agenda, préparation des budgets et plans d’action, participer à la planification stratégique du bureau, réservation d’évènements, planification...

  • Operations Coordinator

    3 months ago


    Quebec City, Canada 4Refuel Canada Full time

    4Refuel is proud to be recognized for its commitment to safety and culture having been named Top Fleet Employer, Canada’s Safest Employers - Logistics & Supply Chain and certified as a Great Place to Work, and Best Workplaces for Women 2023 from Great Place to Work Canada. As Canada’s largest and most experienced mobile refueller, 4Refuel has dominated...

  • System Administrator

    6 months ago


    Quebec City, Canada Eddyfi Technologies Full time

    Are you up for a challenge in the world of high-tech? We'd love to have you on board! Eddyfi Technologies is looking for a software developer to join our team. **Your daily life**: The Salesforce administrator will be responsible for maintaining and optimizing the configuration of the Salesforce platform. More specifically, it involves deploying new...


  • Quebec City, Canada Compass Group Full time

    You might not know our name, but you know where we are. That’s because Compass Group Canada is part of a global foodservice and support services company that’s the 6th largest employer in the world, with 625,000 employees. You’ll find us in schools, colleges, hospitals, office buildings, senior living communities, tourist attractions, sports venues,...


  • Quebec City, Canada Applanix Full time

    **Your Title**:Administrative Support **Job Location: Canada-Remote** **Join our team as an Administrative Support professional where you'll play a vital role in providing comprehensive administrative assistance to our managers, departments, and teams!** **What You Will Do** **Supercharge operations with proactive administrative prowess. Liberate...


  • Quebec City, Canada InnovMetric Software Inc. Full time

    Overview: Are you known for your versatility and eagerness to take on a broad range of tasks? Do you aspire to join a company that shines internationally? If so, this opportunity is for you! InnovMetric is looking for an operations support agent to join its Sales and Administration Operations team. More specifically, you will be called upon to collaborate...


  • Quebec City, Canada EightSix Network Full time

    Job Description SUMMARY OF THE POSITIONPerson who performs work related to personnel management, financial management, work organization and planning for the execution of complex administrative tasks by compiling and analyzing data.This job title also includes the person who is responsible for the administrative operation of a department and who...


  • Quebec City, Canada CFMWS Full time

    **WHO WE ARE** CFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and...


  • Quebec City, Canada EightSix Network Full time

    Job Description Assistant Director of Administration Who we are: Valnet Inc., the world’s premier digital media investment company, owns and operates over 25 highly authoritative brands across various verticals, including entertainment, sports, technology, automotive, gaming, and travel. Specializing in acquiring, operating, and growing...


  • Quebec City, Canada BFL CANADA Risk and Insurance Full time

    We offer more than a job, we offer a career! We support our employees to shape their career by encouraging continuing education and investing in training and development. We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and rewarding. We inspire people to...