Project and Portfolio Manager

6 months ago

Waterloo, Canada University of Waterloo Full time

Overview:
**Term: 2 Years**

Providing executive level support, the Project and Portfolio Manager is responsible for supporting established strategic priorities and administration.

Three main areas of focus include:

- Supports key strategic projects by providing project management and change management expertise
- Supports operationalization of the School strategic plan across the multiple missions in teaching, scholarship, patient care, and service
- Manages reporting of the School’s strategic direction, projects and operations

The School of Optometry & Vision Science is the only Anglophone school in Canada with a vision of Helping People See. The UWOVS mission is to be a global innovator in optometry, vision research, education, and patient-centred collaborative care. The Project and Portfolio Manager position is key in providing continuity through academic leadership changes.

**Responsibilities**:
Project Management
- Supports and manages key strategic projects through scaled project initiation, planning, and execution
- Develops, monitors, and supports 10-15 key strategic projects at any given time
- Liaises to establish clear, concise agreed upon project objectives/goals/vision, benefits, scope, and success criteria
- Ensures alignment of outcomes and requirements with the leadership team
- Demonstrates accountability to sponsor for visibility, management, and variances within schedule and scope
- Directs and/or coordinates work to enable appropriate allocation of resources
- Establishes realistic plans that proactively plan for and manage risks, issues, tasks, schedules, communications, quality, benefits, procurement, and delivery of solution(s) throughout the project life cycle
- Manages project constraints (schedule, scope, resources), dependencies, and priorities
- Demonstrates strong analysis, problem solving, and conflict resolution skills towards diverse issues
- Understands, assesses, and manages change and complexity in a dynamic environment to enable informed decision making and ensure stakeholders are ready and enabled to adopt change
- Proactively works to eliminate obstacles and escalates unresolved issues to management, when appropriate
- Monitors and reports progress appropriately to interested and impacted stakeholders
- Ensures appropriate decision making occurs according to timelines and milestones
- Maintains project integrity and coherence
- Understands and adheres to university policies and procedures as they relate to assigned projects

Portfolio Management and Continuous Improvement
- Supports leadership team on operationalizing the strategic plan for the School through strategic planning advice, information, and data related to impact, status, and progress of the unit’s initiatives and associated milestones
- Supports the leadership and management teams with defining projects, including the benefits, resourcing, and intended milestones, to ensure projects are aligned to the School’s strategic plan
- Coordinates project initiation with stakeholders ensuring project progress is communicated effectively
- solving skills and expertise to identify issues and offer appropriate recommendations
- Understands and remains current with project management best practices
- Evolves the understanding and communication of project/initiative roles and responsibilities and how they may relate to other areas of expertise
- Develops and maintains project learning repository and resources, and keeps the leadership team and other project leads apprised of tools and techniques
- Provides the leadership team and other project leads with resources and consultative support to increase the likelihood of project success

Management of School Reporting
- Develops and maintains an internal reporting system for the leadership team to ensure connection and transparency across the School’s strategic direction, initiatives, and operations and their connection with Faculty of Science and the University’s strategic plan
- Coordinates reporting channels across a multitude of internal and external stakeholders, including the campus community and external partners
- Monitors reporting outputs and identifies opportunities for improvement that fit the changing needs of the School and its stakeholders
- Generates reports, including summarizing project activities, fact-checking, and presentation of information appropriate to the audience and medium

Qualifications:

- Project Management Professional (PMP) certification is required
- Degree in discipline related to business administration or equivalent combination of education and experience
- Minimum of 2 years experience project management and proven ability to align work priorities and realize strategic goals
- Experience with project planning, stakeholder engagement, metrics tracking, and outcome analysis in complex initiatives in a multi-stakeholder environment
- Experience providing leadership to a team including providing functional guidance and direc

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