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Administrative Assistant- Schulich Heart

4 weeks ago

Toronto, Canada Sunnybrook Health Sciences Centre Full time

We currently have a **Regular Full-Time **opportunity for a** Administrative Assistant** in the** **Schulich Heart Centre**:Echo Lab **at **our Bayview campus**.**

**Hours of Work**: Weekdays**:Days; 8 hrs; As per schedule

**Summary of Duties**

Reporting to the Echo Lab Manager and working with the Echo Lab Medical Director and technologists, coordinate inpatient and outpatient echo lab bookings. Register all patients coming to the Echo Lab for echocardiograms and support echo lab administrative tasks as needed.
- Provides administrative support to the Echo Lab Manager, Medical Director and technologists.
- Schedules inpatient and outpatient appointments, maintain patient/clinic records.
- Greet, screen, register patient’s in-person and over the phone and coordinate patient flow in the Echo Lab.
- Performs administrative tasks, answers phone, answers patient inquiries in a prompt, timely manner.
- Experience in use of Sunnybrook software programs QPCR, PHS, BMS and ISCV.
- Submits OHIP billings for echo lab.
- Attends team meetings and non-invasive rounds and records minutes for echo lab accreditations.
- Assist team members as needed.
- Other duties as assigned.

**Qualification / Skills**
- Completed secondary school diploma.
- Post-secondary diploma in office administration preferred.
- Successful completion of an accredited medical terminology course preferred.
- A minimum of two years of related administrative experience, preferably in a cardiac lab setting.
- Proficiency with Microsoft Office (Outlook, Word and Excel) at an intermediate level preferred.
- Ability to type 45-60 words per minute preferred.
- Must have excellent organizational, communication, attention to detail, accuracy and customer service skills.
- Evidence of good attendance, a satisfactory performance history and a discipline-free record required.
- Excellent oral and written communication skills.
- Excellent interpersonal skills, a strong team player.

Human Resources

Sunnybrook Health Sciences Centre

Sunnybrook Health Sciences Centre is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for disability during any stage of the recruitment process, please indicate this in your cover letter.

Sunnybrook Health Sciences Centre is strongly committed to inclusion and diversity within its community and welcomes all applicants including but not limited to: visible minorities, all religions and ethnicities, persons with disabilities, LGBTQ persons, and all others who may contribute to the further diversification of ideas.

Please be advised that in order to be eligible for employment at Sunnybrook, all new hires must have received the full series of a COVID-19 vaccine or combination of COVID-19 vaccines approved by Health Canada (e.g., two doses of a two-dose vaccine series, or one dose of a single-dose vaccine series); **AND** have received the final dose of the COVID-19 vaccine at least 14 days ago. Medical exemptions or any other kind of requested exemption based upon the Hospital’s obligations pursuant to the Ontario Human Rights Code will be considered on a case-by-case basis.

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