Executive Assistant

2 months ago

Westlock, Canada Aspen Primary Care NetworkWood Buffalo Primary Care Network Full time

**Executive Assistant (EA) - Permanent Full Time**

**This position is held with Wood Buffalo Primary Care Network (WBPCN) but jointly supports Aspen Primay Care Network (APCN)**

**Status: Permanent Full Time**

**Hours per Shift: 7.5hrs per day Hours per Week: 37.5hrs per week**
**Primary Location: Location negotiable (Fort McMurray, Westlock or Athabasca)**

**Position Summary**:
We are seeking a highly motivated and confident individual who can work independently in a fast-paced environment. The EA will report directly to the Aspen/Wood Buffalo Executive Director. The EA works as a member of the joint management team, providing administrative assistance and support to the Executive Director and Boards for both APCN and WBPCN. The position will also provide support to the North Zone Health Neighborhoods. The EA will be responsible for the overall organization and smooth operations of the companies.

**Knowledge and Skills**:

- Must have excellent organizational, communication and time-management skills. Must have professional and confident phone manners, in-person reception and host abilities.
- Must be able to perform duties with a high degree of accuracy and attention to detail.
- Human resource and payroll experience is desirable.
- Experience dealing with confidential information is mandatory.
- Advanced knowledge, skill and proficiency with Windows 10 and Microsoft 365 required.
- Must be able to create professional meeting agendas, minutes, and reports that are congruent with pre-existing templates and branding standards.
- Advanced knowledge of Excel and MS Outlook; must be adept at managing multiple calendars and extensive contact lists.
- Proven ability to maintain composure and decorum when communicating with local politicians, doctors, and high-ranking executives.

**Qualifications**:

- A minimum of five (5) years related EA experience reporting to a senior leader in a medical office setting is required.
- High School diploma.
- Completion of a post-secondary Office Administration Certificate from a recognized post-secondary institution.

**Conditions of Employment and Application Instructions**:

- Completion of reference checks
- Must have valid driver’s license and own vehicle
- Proof of COVID-19 vaccination
- The WBPCN offers a competitive salary and benefits package_

**Job Types**: Full-time, Permanent

Schedule:

- Day shift
- Monday to Friday

Work Location: One location

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