Graduate Administrator

2 months ago

Toronto, Canada University of Toronto Full time

**Date Posted**:09/04/2024
**Req ID**: 39564
**Faculty/Division**: Faculty of Arts & Science
**Department**: Dept of Psychology
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00003592

**Description**:
**About us**:
The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Established in 1927, the Department of Psychology has for more than a century, been a top choice for those pursuing a career in psychological research. The combined expertise of our faculty spans all major areas of psychology and reflects a wide range of approaches to the study of mind, brain and behaviour. Our department comprises a diverse and internationally recognized faculty, first-rate laboratory facilities and a tradition of cutting-edge, collaborative research in an inspiring intellectual atmosphere.

**Your opportunity**:
This is a six (6)-month term position from November to April 2024.

The Psychology graduate program is spread across three campuses and several other adjunct locations (hospitals and research institutes). The administration of the program requires a significant amount of planning, organization and coordination in order to implement the program over all these sites.

**Your responsibilities will include**:

- Determining logístical details required for the execution of admissions processes
- Delivering student recruitment presentations
- Advising students on academic and/or financial matters by providing options and consequences incorporating personal circumstances impacting academic success and an understanding of an individual's background
- Providing detailed information on program and/or course eligibility requirements, procedures, policies and deadlines
- Verifying that students have access to courses in student information systems
- Reviewing and approving changes to program requirements for exceptional cases

**Essential Qualifications**:

- Bachelor's Degree or acceptable combination of equivalent experience.
- Minimum four (4) years' relevant experience advising students on academic matters for degree program support.
- Experience in administering admissions processes, fee deferrals, course enrolment, and timetabling.
- Experience in advising students and faculty members on academic guidelines and procedures.
- Experience working with databases and producing reports.
- Advanced skills with MS Office (Excel, Word, Access).
- Experience with skills with ROSI and ACORN, Slate or equivalent.
- Reliability and good problem-solving skills.
- Excellent written and verbal communications skills.
- Excellent interpersonal skills and strong customer service orientation to professionally and tactfully engage with students, staff, and faculty.
- Demonstrated ability handling sensitive and confidential information.
- Superior time management skills to meet competing deadlines, excellent prioritization skills to work efficiently in an environment with frequent interruptions; detail-oriented with demonstrated accuracy in performing work.

**Assets (Nonessential)**:

- Extensive knowledge of the University with emphasis on the Faculty of Arts and Science graduate academic guidelines and procedures or other related procedures.
- Experience coordinating scholarships and fellowships to the School of Graduate Studies, developing and maintaining records and files.
- Experience organizing events.
- Experience providing administrative support to committees.
- Experience working with graduate policies and procedures.

**To be successful in this role you will be**:

- Accountable
- Approachable
- Multi-tasker
- Organized
- Proactive
- Responsible
- Team player

**Closing Date**: 09/23/2024, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Term
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Administrative / Managerial

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