Project Coordinator

3 weeks ago

Cambridge, Canada BWX Technologies Full time

BWXT Canada Ltd. is a world leader in design, engineering, manufacture, construction and service of nuclear power generation equipment. As a supplier of innovative, high-quality nuclear components and services we cater to a worldwide customer base. We take great pride in supplying highly engineered solutions that allow our customers to compete within the complex nuclear power generation industry._

We are seeking a Project Coordinator for our facility in Cambridge, Ontario.

JOB PURPOSE

The Project Coordinator is responsible for planning and estimating the project including all required resources and materials to do the work, consistent with project scope, commercial requirements, customer needs, and business requirements. Once a job is won, the Project Coordinator takes primary responsibility for cost management control and reporting from initial costs to project closeout and project status reporting (cost and schedule status, Key Performance Indicators [KPIs]), both internally and with the customer.

JOB STRUCTURE AND COMMUNICATIONS

This position reports to the Manager, Commercial Operations Support. Typical daily communication and deliverables occur with the following departments: Project Management, Project Administration and Project Accounting. Frequent communication and inputs gathering from the various Operational groups in order to develop estimates and obtain project status updates.

RESPONSIBILITIES

Proposal Estimating
- Develop labour hour estimates based on information provided from various sources, including customer specifications, engineering packages, historical returns, department inputs, etc.
- Integrate non-labour costs into the comprehensive estimate, including such items as materials, equipment, consumables, etc.
- Work with operating groups to review scope and identify and define all cost estimate elements.
- Provide commercial support to Proposals, including proposal pricing, sell price analysis, cash flows, etc.
- Present and participate in Estimate Challenge meetings and Pricing Approval Request meetings.
- Record meeting minutes for Project Controls actions that are given in related meetings.

Proposal Project Planning
- Develop schedules for proposal consistent with the proposal estimate.
- Ensure that all schedule issues with cost impacts are adequately addressed in cost estimate.
- Work with schedule stakeholders, utilizing the scope list to define the project work breakdown and activity sequence to develop a project critical path.
- Optimize the project plan by utilizing the correct number of resources, sequencing activities, etc.

Project Planning, Scheduling
- Break down the proposal estimate and schedule into a detailed project baseline budget and schedule. Schedule is often a resource-loaded Primavera P6 schedule and knowledge of this scheduling platform is a requirement of the role (on-job training is provided when needed).
- Prepare and analyze various project metrics such as productivity, work down curves, etc.
- Integrate the project plan with a focus on both BWXT’s and customer’s requirements.
- Work with the Project Team and prepare a baseline of the schedule and monitor updates with reference to this baseline.
- Maintain alignment between project schedule, project budgets (labour hours, material dollars), project performance and related reports and deliverables.
- Involvement in related planning exercises dependent on project budgets and plans, such as department-level resource analysis (Master Project Plans, department loadboards, etc.).

Cost Management
- Decompose project budget into appropriate levels of task code for cost tracking and reporting.
- Prepare baseline budgets to support the as-sold work.
- Prepare periodic project cost reports (Earned Value analysis) to support the commercial reporting requirements of the project (e.g. monthly cost reviews, contractual customer cost reports, etc.).
- Maintain objective view on actual project costs, estimated values to complete, earned value and project productivity with the goal of providing line of sight to actual cost performance (past and forecasted) over the life of the project. Commercial change management is an integral part of the responsibility for management of project costs and forecasts.
- Involvement in other commercial exercises and reports such as customer invoicing, vendor purchase orders and invoices, business-level cost reports and analysis (monthly, quarterly cost reviews), business-level forecasting.

Project Reporting
- Develop and maintain periodic project reports (both internal and customer-facing), that accurately reflects the project status as it pertains to cost, schedule, and project/team performance, Key Performance Indicators (KPIs) and key project metrics.
- Take in various information and reports from around the business as it pertains to project performance (e.g. field status reports, vendor schedules or progress reports), and reflect the status accurately in the associated proj

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