Operations & Office Assistant

3 weeks ago

Canada Yumi Organics Full time

**Operations & Office Assistant**

**About Yumi**:
Our vision is to become the brand name known for Overnight Oats and to build out this subcategory of cereal as the number one leading brand. We are currently sold in over 3000+ retail stores across Canada, including Walmart, Loblaws, Metro, Save on Foods and Sobeys. Our products are also sold on Amazon and our own E-commerce platforms. Our territories to focus on this year is the US and Australian Markets.

We are a Montreal-based Overnight Oats company founded by a certified nutritionist, whose goal is to make healthy eating easy, fun and delicious, starting with the most important meal of the day: breakfast ;) We are the first in Canada to launch a line of Overnight Oats to retail, and we are very excited to be the first to launch a line of Probiotic Trail Mixes & Super Seeds in Canada as well

**The Yumi Culture**:
We are a small but powerful team, and we work and function as a team. We are serious about keeping a positive energy and work environment. Each member of our team is passion-driven, responsible and compassionate. We never point fingers: we take ownership of our mistakes and find solutions. Our goal is to help our customers make healthier choices in a world that makes it so difficult to do so, and we take great pride in the products that we bring to their homes. We’re on the forefront of innovation in food and we want to continue challenging and make positive changes to this industry. We work hard and we celebrate our wins together as a team. Each one of us is a valuable asset to the company’s growth and we hope to invite a smart and positive individual to our Yumi team to grow alongside us.

Job description

Your main responsibilities will be to:

- Process Business to Business (B2B) purchase orders and schedule transportation of products & raw materials between warehouses (About 15 orders a week);
- Prepare and send samples of products to potential partners & clients;
- Support supply chain mananger in overseeing inventory of all warehousing & productions partners;
- Look for ways to streamline logistics and operations;
- Oversee our E-commerce fulfilment center needs;
- Aid production team on productions runs to ensure logistics behind supply chain is executed in time with the proper documentations, and quality certifications;
- Work with our bookkeeper to validate invoices from warehousing partners, transportation carriers, office supplies, etc.;
- Assist the team during Tradeshow season with logistics, movement of inventory, flight bookings, accommodations, etc.
- Support on day to day tasks of processing forms and paperwork;
- Support the team in staying on key tasks;
- Keep the office organized;
- Assist your colleagues from different departments to achieve their goals;
- Give valuable feedback on solutions for streamlining internal processes;
- Translate documents & texts from English to French, and vice-versa;
- Make sure office is supplied with everything the team needs

**REQUIREMENTS**:

- Min. 3 years' experience as an Administrative Assistant;
- Bilingual (English and French);
- Expert in Microsoft 365 & Excel a requirement;
- Must be tech-saavy;
- Experience in Warehouse Inventory Management;
- Experience in Logistics & Supply Chain;
- Experience in Shopify & other E-commerce platforms plus;
- Experience in Project Management a plus;
- Very organized and proactive individual;
- Very accurate in data entering and processing;
- Very quick on basic data entry and processing tasks;
- Strong memory;
- Good problem solver and critical thinker;
- Able to work well under stress;
- Great at meeting timelines and deadlines;
- Good at number and mathematics;
- Project management experience a plus;
- Must be able to work quickly in a fast paced environment;
- Able to juggle multiple moving pieces of order processing and logistics.

We are a small, but fast growing startup You'll be able to learn a lot and see a little bit of everything. That also means you'll have to be comfortable with all sorts of tasks. Be able to predict, and organize accordingly. We hope to hire a smart, organized, and positive individual to join our growing team, and to grow with us

Looking forward to meeting you

Yumi Team

**Job Types**: Full-time, Permanent

Pay: $45,000.00-$55,000.00 per year

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Montréal, QC H4E 1A2: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative: 3 years (required)

**Language**:

- French (required)

Work Location: In person

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