Registrar

4 weeks ago

North York, Canada Ontario Ministry of Finance Full time

The Ministry of Finance is seeking a Registrar to lead and ensure coordination of adjudicative matters before the Financial Services Tribunal (FST) and to develop, implement and oversee the administration of adjudicative hearing processes and administrative systems.

The Registrar will provide support and advisory services to the FST Chair, Vice-Chairs and Tribunal members, and information services to hearing parties and the public on hearing procedures.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:
We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

What can I expect to do in this role?

**In this role, you will**:

- Issue hearing notices, administer service of hearing documents and ensure compliance with orders/rules of filing of hearing parties' documentation.
- Lead the development, implementation and evaluation of case management systems and processes to ensure efficient administration of hearings and recommend changes to improve operations.
- Provide advice and support to the Chair, Vice-Chairs and Panel members on case management issues.
- Provide guidance and direction, ensuring coordination of administrative support.
- Prepare operational plans, budget estimates and financial reports related to cost-recoverable expenses.
- Oversee access and security of public hearing files in compliance with Freedom of Information legislation.

**Location**: North York

How do I qualify?

**Technical Knowledge**:

- You have knowledge of, or ability to gain knowledge of, the adjudicative process, including legislation governing administrative tribunals in Ontario (e.g. Statutory Power Procedures Act) in order to provide oversight, advice and operational support to the running of the Financial Services Tribunal.
- You have strong organizational and office administration skills to manage cases, including scheduling, to support the hearing process.
- You have familiarity with adjudicative procedures relevant to appeals and judicial reviews to prepare, certify and file the official record of proceeding with the divisional court.

Communication, Relationship, Facilitation, and Consultation Skills:

- You have strong oral and written communication skills to work with, advise, and provide guidance to stakeholders and members of the general public on hearings related processes and rules/practice to be observed in hearing matters and to work with staff, the Chair, and Panel members to manage case-specific issues and obtain responses on conflict of interest inquiries and the completion of decisions for public issue.
- You can manage case-specific issues and obtain responses on conflict of interest inquiries and the completion of decisions for public issue.
- You have demonstrated facilitation and advisory skills to provide advice to the Chair, hearing members, stakeholders, staff and management on issues related to hearings administration and to manage the appointments process.

**Analytical, and Problem-Solving Skills**:

- You have proven ability to assess and evaluate the effectiveness of performance measures, existing policies/procedures, rules and forms, make recommendations for proposed changes to improve/streamline processes, and implement the decisions rendered from those recommendations.
- You have reviewed submissions to identify and resolve issues that could conflict members and/or result in an unfair hearing, prolong the hearing process, evaluate options and determine resolutions to the case-specific issue.
- You have administered familiarity with the tendering process in relation to services provided by contractors, to coordinate finances, and address the range of issues which emerge in relation to the scheduling and coordination of hearings, including service issues, members' conflicts of interest, and logístical considerations.

**Computer Skills**:

- You have strong computer skills to ensure appropriate information/data is collected, maintained, and analysed.
- You are proficient in various software to prepare reports, and manage cases and other communication.

**Salary Range**: $65,826 - $92,030 Per Year

**Additional information**:
1 Temporary, duration up to 12 months (with possible extension), 25 Sheppard Ave W, North York, Toronto Region

**Note**:
Less qualified applicants may be considered on an underfill basis.

The Ontario Public Service is an inclusive employer. Accommodation will be provided in accordance with Ontario’s Human Rights Code.

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