Leasing and Administrative Assistant

2 weeks ago

Vancouver, Canada Aquilini Properties LP Full time

**ESSENTIAL DUTIES AND RESPONSIBILITIES**:
(Other duties may be assigned from time to time)
- Assist Leasing Team with all tasks related to the renting of residential apartments.
- Assist with showing rental properties to potential tenants.
- Attend to potential and current tenant queries.
- Create records of contractual obligations, tenancy agreements, renewals, and other documentation.
- Evaluate rental units and coordinate preparation and repairs.
- Coordinate tenant move schedules.
- Assist with property inspections.
- Administer property management database systems.
- Liaise with prospective tenants, building operators, accounting department, and other key personnel.
- Create online advertisements and photograph rental units.
- Maintaining Social Media Accounts.
- Support Property Management and administrative staff.
- Responsible for new tenant onboarding administration and move in/out processing.
- Liaise with building operators, accounting department, and other key personnel.
- Flexibility to help monitor and maintain accounts, invoicing and other minor accounting tasks.
- Manage master files and other spreadsheets (daily & weekly)
- Draft and post signage, notices, updates, facilitate contests, prizes, and community updates.
- Facilitate Aquilini Centre’s participation in key community events that support the brand

**REQUIRED EXPERIENCE AND QUALIFICATIONS**:

- A post-secondary degree or diploma from a recognized institution in a related field or an equivalent combination of education and experience
- 1 - 2 years of experience working in Leasing/Sales, Customer Service, Reception and/or an office environment
- Strong written and verbal communication, with accuracy and strong attention to detail
- Effective conflict resolution/problem solving skills.
- Experience working in digital, specifically in social media and social media platforms.
- Excellent organizational skills; detail-oriented
- Outstanding interpersonal skills with an ability to interact effectively with internal and external stakeholders.
- Committed to ensuring superior engagement and service to residents and potential residents through all digital platforms.

**SALARY RANGE BASED EXPERIENCE AND QUALIFICATIONS: $45,000 - $55,000/YEAR**

**Experience**: Required
- 1 year(s): Working in reception and/or an office environment Strong written and verbal communication, with accuracy and strong attention to detail Effective conflict resolution/problem solving skills Excellent organizational skills; detail-oriented Outstanding interpersonal skills with an ability to interact effectively with internal and external stakeholders Committed to ensuring superior engagement and service to residents and potential residents through all digital platforms

**Skills**: Required
- Positive
- Detail Oriented
- Conflict Resolution
- Customer Service

**Behaviors**: Required
- Team Player: Works well as a member of a group

Preferred
- Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

**Motivations**: Required
- Growth Opportunities: Inspired to perform well by the chance to take on more responsibility

Preferred
- Goal Completion: Inspired to perform well by the completion of tasks

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