Unit Secretary

2 weeks ago

Toronto, Canada North York General Hospital Full time

Company Bio
IMAGINE a hospital where everyone is committed to excellence. We did. We are. From boardroom to bedside, we go above and beyond to offer the best and safest patient care. At North York General Hospital (NYGH), we put our patients first in everything we do. We are achieving a new standard of excellence in integrated patient-centered care and as one of Canada's leading community academic hospitals, we are building on our academic foundation through enhanced education, research and innovation. North York General Hospital is part of North York Toronto Health Partners, a collaborative partnership with patients, primary care, and community partners, a first
- generation Ontario Health Team, driving the development of a locally integrated health system to serve the community. As part of our dynamic team, you too can stand out and be amazing At North York General, our team is making a world of difference.
Position Summary
Unit Secretary, Medicine/Respirology
Your goal in this position is to perform administrative, secretarial and receptionist support for the 8 West Medicine/Respirology unit in a confidential, sensitive and professional manner. You have effective written and spoken communication skills, use your critical thinking and problem solving skills, and embrace the challenge of prioritizing work demands in a fast paced and stressful environment. This position supports the hospital’s academic mandate by advancing care through teaching and learning and/or transforming care through research and innovation. This position contributes to the shared responsibility of ensuring health and safety policies are followed to provide for a healthy environment for patients, staff, physicians, volunteers and families.
On a practical level, you will

Support and adhere to Hospital policies and procedures

Prepare memos and meeting agendas, and complete minutes

Assume responsibility for identification and advancement of issues and concerns with the Clinical Team Manager and/or Unit Coordinator in a time sensitive manner

Manage confidential information in a sensitive and professional manner

Represent physicians and health care professionals (i.e., nurses, allied health) by screening and triaging incoming telephone calls and inquiries; recording and transmitting messages; scheduling, receiving, and announcing scheduled patients and visitors; arranging referrals to other health care providers; scheduling appointments for consultations, x-rays, lab tests, physical therapy, MRI's, CT scans, etc.

Coordinate various interdepartmental activities and requests such as transportation of patients for tests, discharges and services required on the unit

Compile and disseminate material/documents related to Portfolio activity

Maintain attendance/time reporting information and arrange appropriate relief including agencies.

Input payroll, and keep record of nursing resource pool and overtime statistics

Process requisitions as required (blood work, CT, etc.), maintain documentation and follow up on outstanding information (i.e., test results)

Maintain organization of admissions and discharges, and patient related information and documentation, dismantle charts and enter information electronically as required

Prepare reports and discharge instructions, photocopying, prioritizing and processing of information as required

Maintain office supplies inventory by checking stock; anticipating needs; placing and expediting orders; verifying receipts

**Qualifications**:
Grade XII diploma

A medical office assistant certificate or minimum one year medical inpatient hospital experience, or comparable office experience

Working knowledge of medical terminology and ability to perform medical transcription

Accurate minimum typing speed of 45 w.p.m.

Proficiency in Microsoft Office including; Word, Excel and PowerPoint

Experience dealing with the public in a fast paced and customer service environment
What We Offer
Working at NYGH means working with a dynamic team of fellow healthcare providers, staff, and volunteers in one of Canada’s leading hospitals. This is a Full Time Regular position working 8 hour shifts, days and evenings, including weekends in the 8 West Medicine-Respirology unit. We offer a highly competitive total compensation package that includes benefits, pension, and vacation. If you were searching for more reasons to consider joining the wonderful team at NYGH, check out some features of our Total Rewards package by visiting nygh.on.ca

**FOR EXTERNAL APPLICANTS ONLY**: As a condition of employment, you are required to submit proof of COVID-19 vaccination to the Hospital’s Occupational Health and Safety department
How to Apply

Think you're the right person for the job? Here's your first chance to show us why:
Closing Statement

At North York General, we are committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in wh

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