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Capital Projects Coordinator
4 weeks ago
**Job Details**
Permanent Full Time (CUPE 1329)
**Posting Status**
Open to all current Town of Oakville employees and external applicants
**Closing Date**
Applications for this position must be received at oakville.ca by no later than 11:59pm on **March 11, 2025.**
Reporting to the Supervisor - Surveys and Construction, the Coordinator - Capital Projects overall objective is to assist the Transportation & Engineering Department with the implementation of capital projects though coordination with the Purchasing department; coordination with Asset Management; construction liaison activities; record keeping; website updates and investigative site inspections.
**Responsibilities**:
- Collaborate with Purchasing and Finance departments.
- Prepare and review Requests for Proposals (RFPs) and Tenders to ensure they comply with Town policies and procedures.
- Assist in evaluating submissions for RFPs, Tenders, and Roster submissions for awards.
- Support Contractor and Consultant evaluations.
- Participate in initiatives within the Purchasing and other departments that impact Transportation and Engineering.
- Assist with managing the town’s consultant roster, including preparing terms of reference, liaising with other departments, responding to inquiries, and evaluating submissions.
- Provide regular updates to Purchasing on upcoming RFPs/Tenders to help manage workload.
- Ensure all awards through the town’s roster are properly documented by project leads.
- Collaborate with Asset Management and other internal departments to identify partnership opportunities, project dependencies, and establish construction schedules, aiming to minimize disruption to residents by combining projects.
- Serve as the primary contact for all inquiries from Service Oakville regarding both construction and non-construction projects.
- Triage, investigate, and respond to all inquiries, drafting professional responses for project leads and senior management.
- Redirect misdirected inquiries to the appropriate department or agencies such as the Region of Halton.
- Forward inquiries to the appropriate project lead.
- Maintain a log of inquiries received and ensure timely follow-up.
- Assist with public information centers (PICs) and related activities, including project website updates and delivery of notices.
- Conduct site visits as needed to determine who is undertaking work and why.
- Provide input to continuously improve internal processes and systems.
- Revise internal processes and systems as required.
- Maintain project records, ensuring reports, milestone designs, issued for tender (IFT) drawings, meeting minutes, etc., are filed in project directories.
- Audit project files and work with Project Leaders to update them as needed.
- Check the completeness of project files and update them with the assistance of project leads.
- Perform other duties as assigned.
**Qualifications**:
- Completion of a three-year Civil Engineering Technology Program.
- Certified Engineering Technologist (CET) designation from OACETT.
- 3-5 years of progressive experience in a related field.
**Skills and Experience**:
- Strong verbal and written communication skills for responding to public and Councilor inquiries.
- Familiarity with procuring engineering and contractor services.
- Understanding of engineering contracts and agreements.
- Knowledge of civil engineering projects (e.g., roadworks, stormwater systems) and their impact on residents and businesses.
- Experience in project management and scheduling.
- Proven analytical and problem-solving abilities.
- Ability to work independently.
- Hands-on experience with civil engineering projects such as sidewalks, roadways, storm sewers, watercourses, and retaining walls.
- Experience in developing construction tenders, design requests for proposals, and engineering contracts.
- Knowledge of construction project staging, scheduling, timing requirements, and dependencies.
- Proficiency in reading and interpreting engineering design drawings and contract documents.
- Familiarity with using GIS for reviewing background information on emerging issues.
- Understanding of municipal protocols and processes.
- Valid Ontario Driver’s License.
- Personal vehicle required for job duties and corporate business.
**DATED**: February 19, 2025**We thank all applicants and advise that only those selected for an interview will be contacted.
