Project Coordinator

3 days ago


Oakville, Canada Maxan Interior Systems Full time

The Project Coordinator is tasked with planning, communicating, executing, documenting, and reporting the day-to-day activities of construction projects. This role is part of the Project Management Team (PMT) and works closely with other internal departments (ex. Safety, Purchasing, Field, and Estimating) to create comprehensive plans for achieving internal/external project needs or expectations. They assist in maintaining Maxan’s reputation in the industry for superior craftsmanship and service, with the goal of establishing long-term, repeat customers.

**Duties & Responsibilities**

The key responsibilities of the Project Coordinator will vary and depend on both the size/scope of the project and client expectations. The main role is communication and documentation. Please note: this role is not limited to the responsibilities listed below and will require adaptability to achieve all project objectives.

**Pre-construction phase**
- Review scope of work, material takeoff, and labour estimate (tender and estimate documents)
- Attend internal Hand-over meeting with Estimator, Site Superintendents, other department members, and Management
- Document Handover meeting minutes and save to the project folder
- Acquire, submit, and track samples/submittals for approvals of project materials
- Prepare initial material and equipment order; review with Foreman and Site Superintendents
- Plan delivery/logistics requirements, including safety and site reviews
- Acquire digital drawings and circulate to parties responsible for shop drawings
- Review supplier and subcontractor quotes and secure fixed pricing

**Construction phase**
- Review, store, and communicate various documents like: Supplemental Instructions (SIs), Contemplated Change Notifications (CCN’s), Requests for Quotations (RFQs), Change Orders (C/O’s), Change Directives (CD’s), and Requests for Information (RFIs)
- In collaboration with the Field, update and communicate Coordination reports
- Assist Foreman with projected material orders; coordinate delivery time/location
- Report progress versus estimated hours with Foreman and Project manager (i.e. weekly progress reporting)
- Assist in the support and enforcement of Maxan’s Health and Safety policies
- Assist project team in compliance with quality control
- Coordinate mock-ups

**Closeout phase/project completion**
- Review deficiency list with Foreman and Site Superintendents
- Attend post project autopsy and help share lessons learned and overall progress
- Acquire and submit warranty and close out documents

**Qualifications**
- Construction Engineering Technology Diploma from an accredited college is an asset
- 1 to 3 years of relevant experience in major construction sites (preferred)
- Previous work experience in a project coordinator/management role is an asset
- Personal transportation to travel to jobsites is required
- Working at Heights training required
- WHMIS training required

**Skills/Knowledge**
- Strong data and documentation management skills
- Strong communication and interpersonal skills (both oral and written)
- Ability to carry out short term planning on your own
- Attention to detail, even under pressure
- Time management and multi-tasking skills, with the ability to meet deadlines
- Ability to read and interpret blueprints, drawings, and specifications
- Ability to coordinate resolutions between internal departments
- Proficiency in Microsoft office package (ex. Word, Excel, Outlook, etc.)
- In-depth knowledge of new systems/materials and building codes/regulations an asset
- Analytical and problem-solving abilities is an asset

**Personal Attributes**
- Ability to maintain strong relationships
- Ability to work independently as well as on a team
- Ability to adapt to change and work in a fast-paced environment
- A dynamic team player with the ability to work with people at all levels in the organization
- An organized self-starter who is motivated and take initiative to take a project from strategy to completion
- Positivity and contribution to a healthy work environment


  • Project Coordinator

    1 week ago


    Oakville, Canada IPEX Group of Companies Full time

    IPEX is one of the North American leading providers of advanced plastic piping systems. Our mission is to shape a better tomorrow by connecting people with water and energy. We currently have an exciting opportunity as a **Project Coordinator.** This role is based in our **Oakville** office and reports to the **Innovation Manager.** Do not miss the...


  • Oakville, Canada Siemens Full time

    Project Coordinator, Systems Key Responsibilities and Functions - Act as the primary point of contact and interface with the customer. - Take the lead and coordinate activities to ensure that the project is executed in accordance to the schedules, budgets, designs. - Take ownership in terms of problems and issues raised by client, addressing them to...

  • Project Coordinator

    4 days ago


    Oakville, Canada AmerisourceBergen Full time

    - What you will be doing Depuis le 18 octobre 2021, AmerisourceBergen exige que tous les membres de l'équipe canadienne soient entièrement vaccinés et présentent une preuve du statut vaccinal complet au moment de l'embauche. Si vous ne pouvez pas recevoir le vaccin COVID-19 en raison d'un handicap/raison médicale ou d'une croyance religieuse sincère,...

  • Project Coordinator

    4 days ago


    Oakville, Canada Penalta Group Full time

    **BUILD YOUR FUTURE WITH PENALTA** **Position: Project Coordinator** **Location: Head Office in Oakville, Ontario** **NO RECRUITING AGENCIES PLEASE** Our dedicated team brings vision to life on every job site, constructing legacies that stand the test of time. Join us in crafting the future and be part of a company that values innovation, excellence, and...

  • Project Coordinator

    3 days ago


    Oakville, Canada Cencora Full time

    - What you will be doing PRIMARY DUTIES AND RESPONSIBILITIES:_- Supports multiple projects simultaneously, ranging in size, complexity and scope.- Contribute to and support the development of Project Management deliverables (such as Charters, Risk / Action / Issue / Dependency logs, Project Plans, Resource Plans, Communication Plans, and Status Updates).-...

  • Project Coordinator

    3 days ago


    Oakville, Canada Phoventus Inc. Full time

    Our busy engineering firm in the renewable energy sector is seeking a project coordinator to work in our Oakville, Ontario, office. The project coordinator will need to create schedules, draft delivery policies, prepare technical summary reports and work closely with project managers. This person needs to have exceptional communication skills, both verbal...

  • Project Coordinator

    1 week ago


    Oakville, Canada People Ops Collective Full time

    Reporting to: Executive Director Position Type: Part-Time, Contract Salary Range: $17 - $23 per hour This role will require 2 days in the office working from 9:00AM to 5:00PM **About Black Mentorship Inc** Black Mentorship Inc (BMI) is dedicated to empowering Black Professionals in Canada. BMI fosters leadership by connecting Black youths,...


  • Oakville, Canada GraceMed Full time

    **Making Every Connection Matter, join our team!** GraceMed is looking for an experienced **IT **Project Coordinator **to join our team! GraceMed is a growing organization that offers a wide range of plastic and cosmetic surgeries, aesthetic procedures, hormonal health services, and medical-grade skincare in multiple locations. Our purpose is to help a...


  • Oakville, Canada Penalta Group Full time

    **NO RECRUITING AGENCIES PLEASE** **BUILD YOUR FUTURE WITH PENALTA** At Penalta, we don’t just build projects; we shape landscapes. With a dedicated team that brings vision to life on every job site, we're not just constructing; we're creating legacies. **Your Role with Us**: As a Project Coordinator at the head office in Oakville, Ontario, you will...


  • Oakville, Canada Sky Contracting Inc Full time

    The Sky Group of Companies (the “Sky Group”) is a diversified family-owned and operated company, proudly established in 2005. Our vision is to provide a broad range of services in the construction and renovation industry, execute using the newest technology, and to provide reliable and quality services at a reasonable price. We aim to be the contractor...


  • Oakville, Canada Golden Horseshoe Metering Systems (GHMS) Full time

    The Project Coordinator/Field Technician position will be dedicated to providing support to the Operations Team & GHMS’ projects by ensuring that key project timelines are met while coordinating project related tasks. The position will require working collaboratively with a number of internal/external customers and vendors. The position requires a high...


  • Oakville, Canada Sky Contracting Inc Full time

    The Sky Group of Companies (the “Sky Group”) is a diversified family-owned and operated company, proudly established in 2005. Our vision is to provide a broad range of services in the construction and renovation industry, execute using the newest technology, and to provide reliable and quality services at a reasonable price. We aim to be the contractor...


  • Oakville, Canada Sheridan College Full time

    Reporting to the Manager, Corporate Sustainability, the Project Coordinator, Sustainability Communications & Engagement is a significant contributor to shaping, inspiring, and informing a more sustainable culture and community mindset at Sheridan. The Project Coordinator is responsible for developing and implementing a sustainability communications and...


  • Oakville, Canada Town of Oakville Full time

    **Job Details**: Temporary Full Time (CUPE 1329T) **Posting Status**: Open to all current Town of Oakville employees and external applicants **Duration**: Two year contract **Reason for Vacancy**: Special Project **Closing Date**: Applications for this position must be received at oakville.ca by no later than 11:59 pm on **January 29,...


  • Oakville, Canada Spark Power Full time

    **Office Administrator / Project Coordinator** **Location**: Oakville **Overview**: The Office Administrator / Project Coordinator will oversee the operations of the branch of a company as an assistant to the manager. In this role, your duties will include monitoring the proper operation of the facility, handling the daily accounting duties, and performing...


  • Oakville, Canada AmerisourceBergen Full time

    - What you will be doing Why choose Innomar Strategies_ - _ “Remote-First” culture - flexible opportunities to work from home!_ - _ Competitive Total Rewards Package:_ - _ Base salary + bonus programs_ - _ RRSP matching_ - _ Employee Share Purchase Plan_ - _ Flexible benefits program (in effect on day one), including:_ - _ Healthcare Spending Account_ -...


  • Oakville, Canada SM Cyclo of Canada, Ltd. Full time

    **Project Coordinator** Ensure sales orders ship out on time, are complete in scope, and meet or exceed customers specifications and/or expectations. The Project Coordinator is the point of contact (internal & external) for sales orders. Hours are Monday to Friday 8:00am - 5:00pm. **Essential Functions (other duties may be assigned)**: - Manage process...


  • Oakville, Canada Independent Mechanical Supply Inc. Full time

    Since launching in 2009, Independent Mechanical Supply (IMS) has become GTA contractors’ preferred distributor of plumbing, hydronics, and PVF products. We’re proud to have one of the largest product selections in the industry. Our customers love both our selection and working with our team. The Plumbing Project Coordinator will utilize project data and...


  • Oakville, Canada Halton Healthcare Services Full time

    Company Description Halton Healthcare’s vision of Exemplary patient experiences, always, goes beyond just the patient experience; it has shaped our entire culture and remains at the core of every interaction in our organization, from our patients & families to our staff, physicians and volunteers. We believe in exemplary PEOPLE experiences always! At...


  • Oakville, Canada K Paul Architect Inc. Full time

    **Who We Are** We are a well-established architectural firm of 25+ years with offices in Ontario, Alberta, British Columbia, and Florida primarily working in the hospitality, retail, commercial and entertainment sectors. Some of our clients include, Tim Hortons, Lululemon, TJX, McDonalds, LEGO, and Disney! **The Position** **Some of the Things You’ll...