Women’s Centre Resource

2 weeks ago

Burnaby, Canada Simon Fraser Student Society Full time

Internal/External
Women’s Centre Resource & Outreach Assistant
(Temporary, Part-Time)

The Simon Fraser Student Society (SFSS) is a not-for-profit organization that represents all Undergraduate Students at the Simon Fraser University (SFU). The SFSS provides our members with a broad range of advocacy work, services, and events. The vision of the SFSS is students thriving everywhere and is realized through our support of students to reach their full potential
- by providing resources and services that represent, connect and benefit our membership.

The Simon Fraser Student Society is an equal opportunity employer.

This is a part-time up to 20 hours a week Temporary Designated Assistant position and is included in the Canadian Union of Public Employees (CUPE) Local 3338-5 at a wage rate of $19.89 per hour with additional benefits
as defined in the Collective Agreement.

**Description**: The Women’s Centre Resource and Outreach Assistant is primarily responsible for supporting the administrative tasks and operational needs of the Women’s Centre and supporting outreach initiatives. The position is also responsible for: keeping the Centre’s library organized (library specializes in topics related to the study of gender and sexuality), Women’s Centre social media, newsletter content/formatting, event and tabling coordination and support, outreach support, and some volunteer engagement.

**Working Relationship(s)/Role in Organizational Structure**: The Women’s Centre Resource and Outreach Assistant works with and reports to the Women’s Centre Coordinator. In the event of an absence of the Women’s Centre Coordinator, the Assistant will report to the Operations Organizer or their designate.

**Goal**: To support the Women’s Centre Coordinator in providing consistent, effective, and smooth operation of the Women’s Centre and online presence, including the Centre’s library and various events, and ensuring that the centre provides resources, information materials and services that meet the needs of the membership, in a timely fashion.

**Duties and Responsibilities**:

- Managing your own schedule, work, lists, passwords and paperwork in order to fulfill reasonable requests by the Coordinator, while meeting deadlines
- Assist the Women’s Centre Coordinator in the operations of the centre including procuring supplies, and the coordination of projects, services and events of benefit to the campus community
- Assist with the promotion of the centre’s resources, services, and events and create electronic/online media communications under the supervision of the SFSS Communications Coordinator
- Facilitate library patron access and assist patrons with research and inquiries
- Select and order library materials according to collection management guidelines, within reporting and budgetary systems, and with input from library users and the Collective
- Assist general membership and current Women’s Centre Collective members who drop by the centre with information, referrals, and (when the Coordinator is unavailable) crisis intervention and peer support as necessary
- Assist in the maintenance of files, databases, administrative systems, supplies and equipment, including but not limited to the resource library
- Promote a welcoming and inviting environment
- Assist Coordinator with monthly Collective meetings (polls, calendar invites, meeting facilitation, and minutes).
- Collaborating with the Women's Centre Collective, the Coordinator, and other internal stakeholders to coordinate events on an operational level, such as monthly gatherings, more significant collaborative events on or off campus, and International Women's Day celebrations, and the December 6th memorial event).
- Assist with tabling opportunities (service fair, clubs day, welcome week, service fair (Burnaby, Surrey, and Vancouver)
- specifically during September, January and May.
- Assist the Women’s Centre Coordinator in volunteer coordination, orientation and training for events and outreach
- Data entry, summarization, paperwork, creating posts from documents

**Required Skills and Experience**:

- Lived experience as a self-identifying woman/ non-binary person.
- Ability to handle matters of a sensitive and confidential nature with diplomacy, tact, compassion, and utmost respect for the people we serve.
- Willingness to take initiative in work, with a proactive approach to setbacks and ‘take ownership’ of work assigned.
- Experience in administrative and operations support.
- Great interpersonal and intercultural skills, though extroversion is not required.
- Experience with progressive communities and priorities-in particular, experienced in norms of communication.
- Experience working (in any capacity) with self-identified women/ non-binary people, specifically those marginalized due to systemic barriers.
- Good written and oral communication skills in English, other languages considered assets
- Experience working in libra

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