Development Assistant, Will

2 weeks ago

Vancouver, Canada BCSPCA Full time

If you are up for the challenge and would like to be considered for this position, we would like to hear from you. The British Columbia Society for the Prevention of Cruelty to Animals (BC SPCA) is looking to fill the following career opportunity:
**POSITION**: Development Assistant, Will & Estate Gifts

**STATUS**: Permanent; Full-Time

**SHIFT**: 35 Hours per week

**LOCATION**: Provincial Office Annex in Vancouver, BC

**CLASSIFICATION**: Exempt

**WAGE**: Salaried

**CLOSING DATE**: Open Until Filled

**About the Position**:
As a Development Assistant, Will & Estate Gifts you’ll be joining one of the most innovative and successful fundraising teams in Canada. The BC SPCA is funded by compassionate animal lovers who help us assist nearly forty-nine thousand abused, abandoned, injured and neglected animals every year. Your work will help make all of this possible. As a Development Assistant, Will & Estate Gifts you will focus on supporting the Will & Estate Gifts team.

The fundraising team prides itself on having created a fun, supportive and positive work culture. We are results-driven and committed to excellence through professionalism, compassion, collaboration and innovation. (and yes, there are dogs in the officeand sometimes other animals too.)

**Some specific duties**:

- As part of the Will & Estate Gifts team, led by the Senior Manager, Will & Estate Gifts you’ll be part of the strategy development and execution of identifying, securing, stewarding, and administering will & estate gifts.
- You’re responsible for supporting and keeping the team organized including:

- Creating and maintaining department records
- Performing data entry and coding
- Drafting letters
- Creating, pulling and maintaining lists and reports
- You’ll be collaborating with Revenue Development colleagues on events and mailings, and the Accounting Department on expenses, designations and audits.
- You’ll be working directly with donors, professional advisors and vendors.
- You are expected to utilize appropriate measures and metrics to evaluate the success of your program areas and provide regular reporting as required.
- You are supported and encouraged to develop and maintain relationships with industry peers and maintain a commitment to continued education, learning and innovation.
- While every day is different, a day in this role might include:

- Opening new Estate Files, and review of open Estate Files to flag for follow ups.
- Ordering supplies, filing, and ensuring authorized signatories sign specific documents.
- Running reports or pulling lists in Raisers Edge.
- Sorting and reviewing mail, tracking correspondence, and making cheque's deposits.

**Qualifications you need to have**:

- Very detailed oriented, able to follow written procedures and keep work flowing
- Motivated and innovative problem-solver
- Empathetic and relation-centric (with donors, colleagues, animals etc.)
- Adaptable, a team player, and comfortable with change
- One to two years’ experience working in an administrative role plus relevant post-secondary training; or an equivalent combination of education and experience acceptable to the employer.
- You can demonstrate an understanding of big picture fundraising and how Planned Giving fits in.
- You love the “details” and can efficiently work through large volumes at a steady pace
- You are a clear and persuasive communicator, both written and oral.
- You know when something is your responsibility, how to organize yourself to meet deadlines, and when you have to escalate something. If you don’t know how to do something, or complete something in a timely fashion, you know to ask for help.
- When you see a problem or an opportunity to make something better you bring forward solutions.
- You’re great at information gathering: determining what you’ll need, sourcing it, analyzing, distilling and reporting back.
- You are comfortable using data: establishing data points, accurate record keeping, collecting data, using data to support initiatives, and to demonstrate success, need or areas of concern.
- You know at least one CRM well and are open to learning others (we use Raisers Edge and Luminate Online).
- You are proficient with Microsoft Office Suite and have a good sense of the tricks and processes for mail merge, formulas, styles templates, etc. (and are eager to learn when you don’t)
- You are able to thrive in an open-concept and fast-paced work environment.

**How to apply**:
The BC SPCA is a Registered Charity BN 11881 9036 RR0001

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