Project Manager

3 weeks ago

Edmonton, Canada NAIT Full time

**Key Responsibilities**:

- Drafting and issuance of project charters, project schedules, estimates, work breakdown structures/packages, cash flows, change order documentation, quality assurance plans and project status reports. Ensure all documentation is properly initiated, checked, authorized, and maintained.
- Keep Stakeholders apprised of project status and issues which impact project delivery/outcomes.
- Perform change control, schedule control, cost management, quality assurance, communication, risk management and project support services the project team. The Project Manger will be responsible for active liaison with the design team, contractors, internal stakeholders and external agencies.
- Actively track project status to monitor performance of ensure schedule, budget, scope and quality are being measured and tracked through the use of performance criteria & the specifications set out in the Project Charter, contracts and/or design documents.
- As the delivery of capital projects has a significant impact on ongoing campus operations and the environment (teaching research and business operations), work packages and project related activities must be scheduled and delivered in an efficient, effective, safe, mínimally disruptive manner.
- Coordinate the creation and assembly of all documentation which complies with NAITs Project Delivery Process, including but not limited to project charters, funding approvals, monthly/quarterly reports, cost monitoring reports and integrated change management and standard project management tools.
- Ensure compliance with NAIT standards, policies and procedures and ensures that work is completed in compliance with applicable building codes and other relevant legislation.
- Track the progress and quality of work being performed by design disciplines, contractors and other service providers.
- Use project scheduling and control tools to monitor project plans, completion of deliverables, schedules, budgets and expenditures.
- Analyze and resolve issues that have the potential to jeopardize performance and/or ability to meet agreed upon deliverables; analyze financial and operational reports.
- Ensure project closeout activities and sign off are done within assigned timeline requirements as set out by the department.
- Review and authorize payment of invoices, progress claims, etc.
- Issue minutes, change orders, purchase requisitions and forecasts.
- Routinely handle potentially sensitive and confidential information within various projects. Active communication with clients at all levels including multiple internal and external stakeholders is required, and to that end, project tasks and activities must be coordinated and actioned in such manner as to enable the project to be completed in an efficient, effective, safe and environmentally sustainable manner.
- Effectively and accurately communicate relevant project information to project sponsor, project stakeholders and leadership.
- Work collaboratively with Supply Chain Management to procure and contract the required design and contracting services and to this end, will strictly adhere with procurement policies and procedures.
- Working with NAIT stakeholders and external consultants and contractors, ensure for the effective planning, preparation, execution and monitoring of project deliverables, schedules and budgets within established parameters.
- Pleasantly and respectfully interact with co-workers, supervisor, and members of the NAIT community, consultants, contractors and suppliers.
- Manage own time effectively to accomplish tasks with minimum of overtime.
- Perform any other related duties incidental to the work described herein
- Expected to actively participate in training and professional development in coordination with the department.
- Ensure regular work attendance and timely reporting for duty.

**Skills & Abilities**:

- Comprehensive knowledge of construction documents, drawings, and specifications as well as current building construction practices and methodology. This includes disciplines in architectural, mechanical, structural, electrical & instrumentation, and HVAC.
- Understanding of project cost management principles and experience monitoring/controlling project financials, including budgets, commitments, and actual expenditures.
- Ability to create project schedules and monitor and control schedule throughout the lifecycle of the project.
- Strong understanding of scope management and the ability to work closely with the relevant stakeholders and owner representatives for successful delivery of the approved project.
- Experience with contract management and administration, including the CCDC format as well as contract management processes such as tendering, RFIs, change orders, lien holdbacks, etc.
- A Project Management Professional (PMP) designation from the Project Management Institute is desirable.
- Intermediate proficiency in the use of computerized project management systems. Exam

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