Bookkeeper

2 weeks ago

St Catharines, Canada Essential HR Full time

**Duties and Responsibilities**:

- General Duties: _
- Open, sort and distribute department mail on a daily basis.
- Order and maintain availability of office supplies.
- Maintain positive communication with suppliers and customers/donors.
- Reconcile Visa and bank statements in a timely manner. Follow up with visa card holders for proper documentation.
- Daily Sales: _
- Process GL entry from POS system into QuickBooks.
- Review on a monthly basis that import matches reported totals.
- Reconcile the Deposit entries in QuickBooks to the Bank and the POS system.
- Donations: _
- Data Entry of donations, donated items, donated time in accounting software.
- Accounts Payable: _
- Sort and issue AP invoices for approval from appropriate individuals.
- Import the approved invoices into QuickBooks, review coding and ensure HST is coded properly.
- Monitor invoices and backup for proper authorization.
- Process payments (cheques or bank transfers) to vendors.
- Prepare Bi-weekly cheque runs, initiate online payments to ensure all accounts are paid on time and accurately.
- Reconcile vendor statements.
- Mail checks and file the paid invoices.
- Alert Manager of Finance on any irregularities noted on any invoices or other such documents.
- Accounts Receivables: _
- Data Enter any required invoices into QuickBooks
- Import and properly code bank deposits in QuickBooks through banking transactions.
- Payroll: _
- Enter new hires into ADP system, set up onboarding experience.
- Review and request assistance from managers for approving timecards on a biweekly basis.
- Process timecards to payroll in ADP, calculate payroll, review reports for accuracy.
- Process ROE’s and T4’s as required. Review test t4’s on a regular basis for accuracy.
- After approved by the Finance Manager approve payroll to be finalized and sent for direct deposit
- Process the GLI to QBO entry and match to bank transaction.

**Qualifications and skills required**:

- Not for profit and retail experience preferred.
- Post-Secondary Education in accounting or bookkeeping required.
- Strong understanding of accounting processes
- Ability to provide a flexible work schedule when required, ex. month end, year end.
- Strong oral and written communication skill
- Familiar with internal financial control processes
- Attention to detail and ability to coordinate various efforts with multiple parties.
- Sound judgment, superior organization, and prioritization skills.
- Self-starter, and strong independent work ethic
- Experience working in a volunteer organization is an asset.
- Ability to work with managers to understand their needs and to guide them through compliance issues related to the finance function.
- Team player that supports the function for the affiliate.
- Proficient in excel and ability to work within spreadsheets and Microsoft Office suite.
- Excellent organizational and communications skills
- Demonstrate strong interpersonal skills.

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