Procurement Contract Administrator
3 months ago
**We transform the way people use energy.**
- Transforming the way people use energy begins with our people. At EfficiencyOne, we are dedicated to building a culture of diversity, equity, and inclusion that is representative of the customers and communities we serve. As an organization that values and respects the unique characteristics of everyone, we aim to cultivate a culture of creativity and innovation that stems from our differences in backgrounds, perspectives, and experiences. _
**About EfficiencyOne**
EfficiencyOne is a leading energy efficiency enterprise. We transform the way people use energy and our core values are Integrity, Innovation, and Partnership. EfficiencyOne works with many outstanding partners to supply cost-effective energy efficiency and carbon mitigation services in Nova Scotia and beyond. Together, we help people achieve their energy goals, save money, conserve resources, improve well-being, and combat climate change.
Investing in energy efficiency has many benefits—lower heating bills, more comfortable spaces, new jobs in our communities, and a smaller overall carbon footprint. To date, our work has achieved over $4.8 billion in energy savings, including over $500 million for low-income homeowners and renters. Since 2011, Efficiency Nova Scotia programs have avoided the release of 10.3 megatonnes of greenhouse gas emissions (CO2 eq) in the province. If there’s a better way to improve energy efficiency, we’ll find it.
Find out more about:
**Why you’ll love working here**:
- A culture that understands there is life outside of work and cares about their employees.
- We offer a fun, social, and inclusive working environment in a newly renovated space. We also offer hybrid/remote work options and a strong focus on health, safety, and wellness.
- You’ll enjoy fair, equitable, and competitive compensation aligned with the changing market.
- We offer an exceptional and holistic benefits plan (65% employer paid), retirement savings plan (defined contribution), health and personal lifestyle spending accounts, and employee and family assistance program.
- You can grow at EfficiencyOne, with approved job-related courses, memberships, and designations 100% company-paid. Plus, we make it a priority to ensure employees are provided opportunities to fill internal roles.
- Being part of a team contributing to Nova Scotia’s goal of 2050 net-zero carbon.
**The Opportunity**:
The **Procurement **Contract Administrator **role at EfficiencyOne is critical to the organization. Reporting to the Supply Chain Team Lead, the** Procurement Contract Administrator **manages contracting processes for the organization and performs day-to-day contract activities. This role requires distinctive skills, including administration, legal contracting, and project management. Having a strong aptitude for learning independently and leveraging technology, combined with an ability to effectively multi-task and manage multiple time-sensitive priorities, will be critical. Here are some key responsibilities associated with this role:
**Contract management**:
- Facilitating and managing the entire contract lifecycle, from negotiation to execution, through to contract amendments, extensions, and terminations.
- Ensuring compliance with legal and regulatory requirements.
- Maintaining well-organized records of contracts (e.g., SharePoint and bids & tenders)
- Monitor specific contract compliance requirements for health and safety, insurance, and WCB.
**Contract creation and review**:
- Collaborating with cross-functional teams and service providers (i.e., vendors/suppliers) to negotiate terms and conditions.
- Coordinating all contract-related activities with internal and external stakeholders.
- Drafting and reviewing contracts (based on templates) with a quality assurance lens to provide consistency of terms and conditions and clauses across the organization’s agreements.
- Liaise with EfficiencyOne’s legal counsel regarding contract-related issues and inquiries
- Ensuring clarity and accuracy in contract language and that statements of work identify key deadlines, milestones, deliverables, and service levels as applicable.
- Explaining contract terms and conditions to managers and interested parties.
- Ensure favorable terms for the company and find mutually beneficial solutions with the service providers.
**Risk assessment and mitigation**:
- Identifying and analyzing potential risks associated with contract agreements.
- Implementing risk mitigation strategies.
- Addressing any contract-related issues that may arise with other parties or internally within the company.
**Relationship management and administration**:
- Creating and maintaining relationships with EfficiencyOne’s staff, Executive Leadership, and contracted service providers.
- Serving as the primary point of contact for contract-related matters.
- Facilitating training for new employees on Procurement Processes, Contracting Proc
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