Alumni Relations Associate

2 weeks ago

Québec, Canada McGill University Full time

Please refer to the

job aid for instructions on how to apply.
- University Advancement (UA) promotes McGill to its global community and to the public, engaging alumni, volunteers and friends of the University, and building on McGill’s record of fundraising success in support of University priorities.
- By joining UA, you can be part of a dynamic, exciting and growing team of professionals that is making an extraordinary impact on the world by advancing the philanthropic and engagement ambitions of McGill University.
- To find out more about UA, please visit us at

Position Summary:

- Reporting to the unit supervisor, the incumbent participates in the development of programs and materials in support of volunteer identification, recruitment and training, and the support of events, activities and platforms to engage alumni worldwide, to maximize philanthropic support and alumni involvement with the University.
- Typical Functions:
- Perform and organize activities to support the daily operations of the unit by ensuring that administrative services are carried out in accordance with established goals and objectives.-
- Implement administrative procedures or systems that are moderately complex in support of the faculty, department or unit’s operations and ensure activities meet or exceed established quality requirements.Identify and train students and volunteers to assist with fundraising campaigns and alumni relations activities and events.-
- Establish work schedules for students and volunteers.-
- Participate at events such as seminars, class presentations, and other student and alumni related events. Make presentations to students and alumni about philanthropy.-
- Research and review data to identify prospective donors and volunteers.-
- Plan meetings, conferences, luncheons and fundraising events. Record and distribute minutes.-
- Select external suppliers for events and catering and ensure costs are within established guidelines and budget. Prepare and administer budget related to events.-
- Generate written material such as campaign letters, stewardship materials, newsletters, briefing notes, donor correspondence, and proposals.-
- Compile statistics and data for inclusion in reports. Update documents and reports, either in print or on the website.-
- Assist in the design of websites, updates and feeds to social media ensuring information is accurate and complete.-
- Establish and foster effective working relationships by identifying needs and providing support in the delivery of services.-
- Assess and resolve problems. When appropriate, inform supervisor and formulate recommendations.-
- Attend meetings.-
- The typical functions outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.Other Qualifying Skills And/Or Abilities:
- Demonstrated ability to build constructive and effective relationships, and work with volunteers in a non-profit setting.-
- Must have experience in event planning, be client focused, with excellent organizational, listening, problem solving, planning, and priority setting skills.-
- Demonstrated ability in a PC environment, proficient using MS Office (Excel, Word, PowerPoint) and social media platforms and tools.-
- Proven track record in the qualification and cultivation of alumni and in the implementation of alumni relations programs.-
- Must be results-driven, a self-starter, and highly motivated.-
- Demonstrated ability to work in a fast-paced environment and manage multiple projects within tightly prescribed timetables.-
- English spoken and written. French, spoken. English and French, spoken and written. Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 on a scale of 0-4.- Additional Information:

- Testing may be administered. On occasion, this position requires work in the evenings and/or weekends.
- #LI-HYBRID
- Minimum Education and Experience:

- DEC III 3 Years Related Experience /

Hourly Salary:



(MUNACA Level G) $31.19 - $38.65
- Hours per Week:

- 33.75 (Full time)
Supervisor:

Managing Dir Alumni Relations
Position End Date (If applicable):

Deadline to Apply:

- 2023-09-14
- ._

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