Administrative Support 09

3 weeks ago

Hamilton, Canada St. Joseph's Healthcare Hamilton Full time

**Administrative Support 09 - 9 Acute Mental Health & 10 Acute Mental Health**:
**Position Details**:
**Department**: Acute Psychiatry - 10 Tower
**Employee Type**: Regular, Part Time
**If Temporary, Number of Weeks**:
**Union**: CUPE
**Openings Remaining**: 1

**Schedule**:
**Work Days**: Monday to Friday
**Time of Day**: Days
**Shift**: 7.5 hour
**This position may be scheduled at any of the following sites**: Charlton Campus (Hamilton Downtown)

**Application Dates**:
**Opening Date**: 06/07/23
**Closing Date**: 13/07/23 Applications must be received online by 12:00 midnight on the Closing Date

**Position Description**:
***
Provides full administrative support to the Manager(s) of 9 AMH and 10 AMH. Specific responsibilities include: providing support around managerial responsibilities related to human resources; labour relations; recrutiment/hiring/disciplinary/retention processes; payroll completion; complaints management; meeting coordination i.e. scheduling and minute taking; statistics completion; maintenance of Community Treatment Orders binder; record keeping; supply ordering; and overseeing of regular day-to-day office functions. Provides support to the Unit Educator and Charge Nurses from 9 AMH and 10 AMH. Coordinates agendas, scheduling meetings; taking minutes for numerous standing committee meetings; and other duties as assigned. Excellence in customer service is essential. Must have ability to work independently and also as part of a multi-disciplinary team.

**QUALIFICATIONS**
- Grade 12 Diploma plus up to 2 years post-secondary in medical office administration
- Medical terminology certificate required
- Intermediate skill level is required for MS Word and Excel and spelling
- Typing speed must be at an intermediate skill level
- Intermediate skill level is required for medical spelling and medical terminology
- Clerical testing may be required as part of the selection process
- Computer knowledge in Explorer, Intranet, STAR Navigator, Outlook, E-Learning, MyStJoes, SIR, Publisher, PowerPoint, Transport, PMM, E-Way, EPIC, WIN-XS.
- Two years related experience
- Demonstrated knowledge of the Mental Health Act
- Excellent organizational and problem-solving skills, with the ability to set priorities and work with mínimal supervision
- Maintain excellent interpersonal relationships while handling multiple tasks, conflicting priorities and frequent interruptions
- Excellent verbal and written communication skills are required
- Good work performance and a good attendance record are essential

**RESPONSIBILITIES**
Some duties include the following:
- Books meetings and appointments for managers and records all events in manager's Outlook calendar
- Submit all building service work orders for 9 AMH and 10 AMH
- Maintains attendance log and notifies manager if absence is greater than 3 days so managers can inform the EHO. Assists with payroll completion. Faxes timesheets and corrections to payroll associate.
- Assist manager's with completion of staff work schedules and vacation schedules
- Produce documents for manager's such as WORD documents and Excel graphs
- Print, file and peruse numerous reports (bi-weekly payroll control reports, expense reports, sick time taken reports, etc.) Brings errors and omissions to the attention of the managers
- Provides support to Nurse Manager and Nurse Educator. Daily duties include answering phone calls, handling/sorting mail, filing, photocopying, faxing and scanning documents. Inputs data into computer programs.
- Order all unit supplies, capital equipment, office supplies. Have signing authority for non-stock items up to $1000, stores items and stationary.
- Verifies agency bills, interpreter bills, phone bills and manager's Visa statements and all unit expenses
- All other duties as assigned

**HOURS OF WORK**
Monday-Friday, days

**WAGE RATE**
Hourly: $27.21....... $28.41.......$29.57 (plus 14% in lieu)

***PLEASE NOTE**:
Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.
- _**_St. Joe’s fosters an environment where we celebrate diversity, where teams reflect the diversity of the community in which we serve, enhancing the connection to patients, clients, community, and each other._**
- St. Joseph’s Healthcare Hamilton (SJHH) is an equal opportunity employer and strives for equity, inclusiveness, and diversity in all our programs, practices, facilities, and people. We foster a culture of patient and staff safety where all positions comply and work in conjunction with the _Mission, Vision, and Core Values_ of SJHH._

**We thank all applicants for their interest, however, only those selected for an interview will be contacted. SJHH is committed to a barrier-free recruitment and selection process - please inform us should accommodation be required at any point in the recruitment process.**

**Vaccines (COVID-19 and others) are a requirement of the job u

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