Project Administrator

2 weeks ago

Aurora, Canada Matheson Constructors Full time

**Date Posted**:

- 02/28/2024**Location**:

- Aurora, ON**Salary Interval**:

- Full-Time Permanent**Pay Range**:

- N/A**Application Instructions**

Please complete in one session.

**Position Description**

**PROJECT ADMINISTRATOR**

Matheson Constructors is a leading construction firm focused on delivering exceptional construction management, general contracting, design-build, and public-private partnerships. With expertise spanning buildings, civil infrastructure, industrial and special projects, Matheson uses the latest digital technology to help our partners solve complex construction challenges to deliver on their most ambitious project goals. A trusted collaborator, Matheson reliably delivers quality service that ensures our projects and partners succeed.

**We Are Partners**
- The _**_Project Administrator_**_ is provides administrative and accounting support to the project management team on a variety of projects._

**Key Responsibilities **include but are not limited to**:

- Complete project set-up and job closings in Project and Accounting software; set up and issues submittals for new projects as necessary
- Assist with setting up new subcontractors and new vendors as required
- Assist Project Managers to ensure contract extras are tracked and billed; assist in invoicing and gathering of all required documents (WSIB and Statutory Declarations) required for payment
- Set up submittals in Viewpoint, Procore and MS Word for new projects as necessary
- Assist in tracking, monitoring and analyzing productivity data where applicable
- Prepare time and material reports, extras to contracts
- In conjunction with Accounting, run job cost reports as required by Project Superintendent(s) and Project Manager(s); provide feedback to Project Manager(s) on the ongoing cost controls of the projects; provide financial services support to the project team
- Forward appropriate forms to Accounting as required; produces POs and Purchase Contracts for Accounting
- Responsible to receive, record and maintain filing system for contract documents, drawings, revisions, cancellation notices, RFI responses and related document in accordance with Matheson procedures
- Issues transmittal, drawing, electronic file, revision and hold notice confirmations
- Prepare and compile information as required for Project staff working on site
- Provide Viewpoint and Procore support for Project staff and Accounting as required
- Prepares correspondence, meeting minutes, reports, forms, close out documents, O&Ms, and specialized documents; proofreads materials for accuracy, completeness, compliance, formatting, and correct English usage, including grammar, punctuation and spelling
- Perform other duties as assigned to meet business unit and corporate objectives

**Position Requirements**

**Educational & Professional Requirements**:

- Post-secondary degree or diploma in a related engineering or construction management discipline
- Previous coordination experience preferably with a mid to large general contractor considered an asset
- Strong and effective communication skills including verbal, written and technical/computer skills
- Problem solving skills
- Positive relationship building abilities with both internal and external stakeholders
- Driver’s license and access to a vehicle is preferred

**Equal Opportunity Employer**

Matheson Constructors is an equal opportunity employer.
- We thank all applicants for their interest in the position but only those identified for further consideration will be contacted._

**Accessibility**:
**NOTICE TO THIRD PARTY AGENCIES**: Please note that Matheson Constructors does not accept unsolicited resumes from recruiters or employment agencies.

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