Administrative Assistant

2 weeks ago

Bracebridge, Canada The District Municipality of Muskoka Full time

**The District Municipality of Muskoka is currently recruiting for a**
**Administrative Assistant**
**The District**

Muskoka is a great place to live and play, and the District is a four-season municipality passionate about
protecting, servicing and caring for this community. We have opportunities that will allow you to learn, grow and
build your career amongst other ambitious leaders and innovators. We offer a competitive compensation
package and are committed to promoting diversity, accessibility and inclusion.

**The Opportunity**

The Administrative Assistant is responsible for facilitating the operation of the Department through effective
administration of communication, meetings, records management, work processes, financial and other
information as required.

**What you will do: What you will need**:

- Provide administrative support and coordination,

including confidential correspondence and
scheduling, for the Commissioner and other
departmental managers as required.
- Prepare, review for correctness, distribute and

coordinate meeting agendas and minutes including
meetings of the Standing Committees pertaining to
the department and special purpose committees.
- Set up meeting rooms for Standing Committee and

other meetings.
- Develop and maintain the departmental files and

record keeping systems including electronic files,
scanning, records retention, financial and personnel
files.
- Graduation from a two-year community

college program related to the position
requirements, or equivalent.
- Three to four years of progressively

responsible related experience.
- Demonstrated technological proficiency and

highly developed organizational,
communication and inter-personal skills with
the ability to cope with competing demands
and multiple tasks.
**For a full outline of the responsibilities**
**and requirements, please review the next**
**page.**

**What we are offering**

This is a **Temporary Full-time **(up to 12 months) opportunity at the District. The annualized compensation
range for this role is** $58,293 to $68,632** (2023 rate). The District is also proud to offer the following to our
temporary employees:
**The Next Step**

If you have the necessary skills, experience and qualifications, and can support our vision and
values (RISE: Respect, Innovation, Service and Equity)

Visit our careers page for other opportunities.

all qualified individuals.
Our organization is committed to providing persons with disabilities with equal opportunities and standards of goods and services, and
we are compliant with the Accessibility for Ontarians with Disabilities Act. If you require disability related accommodation to participate
in the recruitment process, please advise the Human Resources department as soon as possible. Accommodation may be provided in

all steps of the hiring process. Any questions regarding this posting should be directed to the Human Resources Department.

**JOB DESCRIPTION**
**Administrative Assistant**

**Department**:Community & Planning Services **Reports to**:
Commissioner, Community

& Planning Services
**Effective**

**Date**:November 2018 **Supersedes**:December 2013

**Classification**:Non-Union, Staff Class NU4
**Job**

**Evaluation**
**Date**:
June 2006

**SUMMARY**:
Facilitates the operation of the Department through effective administration of communication, meetings, records
management, work processes, financial and other information as required.

**MAJOR RESPONSIBILITIES (not limited to)**:

- Provide administrative support and coordination, including confidential correspondence and scheduling, for

the Commissioner and other departmental managers as required.
- Prepare, review for correctness, distribute and coordinate meeting agendas and minutes including meetings

of the Standing Committees pertaining to the department and special purpose committees.
- Set up meeting rooms for Standing Committee and other meetings.
- Develop and maintain the departmental files and record keeping systems including electronic files, scanning,
- records retention, financial and personnel files.- Communicate and act as a liaison with other District departments, members of Council, members of other
- Committees, provincial and federal ministries, and other agencies and related organizations.- Implement and communicate District policies and procedures including special projects and events.
- Create or maintain data bases and coordinate and maintain assigned work projects such as publishing major
- documents or special reports.- Work safely and in compliance with relevant statutes and regulations and within the safe work procedures and
- directives as established by the District.- Assists in the coordination of corporate administration projects and initiatives.
- Assist in the maintenance of the District’s internal and external websites.
- Related duties as assigned.

**EDUCATION, EXPERIENCE & QUALIFICATIONS**:

- Graduation from a two-year community college program related to the po

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