Administrative Support Staff

3 weeks ago


Mississauga, Canada MacGillivray, Chartered Professional Accountants and Business Advisors Full time

We are a public accounting firm of 20 people located in north Mississauga. We are a very innovative Firm that has been cloud-based and paperless for over 10 years.

Our expectation is that the newest member of our office administration team will have strong computer skills and will work in the office full-time for the first 2-3 months while they learn the role and then shift to a 3 days in the office / 2 days working from home schedule.

**Responsibilities**

Key responsibilities include:

- Printing and assembly of client deliverables, in both paper and PDF formats. This includes financial statements, corporate, trust and personal tax returns as well as other correspondence.
- Filing of PDF copies of all outbound client deliverables in our digital document management system.
- Handling electronic traffic both in and out of the firm through our secure client portal, ShareFile and DocuSign.
- Daily scanning and filing of inbound correspondence.
- Shared responsibility for reception - screening incoming calls, logging inbound and outbound courier packages, making sure our meeting rooms are ready for client meetings at all times, as well as monitoring and managing meeting room bookings.

**Requirements**:

- Possess a strong client service focus and project an image of professionalism, integrity, tact and discretion.
- Excellent problem solving skills, including the ability to work independently or with staff and clients depending on the task at hand.
- A strong attention to detail with an ability to multi-task.
- A general comfort and familiarity with technology. If you are fearful of or hesitant around technology, this is not the position for you.
- Excellent written and verbal communication skills.
- Self-motivated, with a strong sense of pride in their work.
- Business attire.

**Experience and Education**
- A high school diploma is required. A post-secondary education is not required but would definitely be an asset.
- Minimum of 3 - 5 years’ experience in an office environment with proven skills in an administration support capacity.
- Strong technical skills in Microsoft Office (Outlook, Teams, Word and Excel)
- Prior experience with time and billing systems, CaseWare, TaxPrep, ShareFile, DocuSign, CCH iFirm, CCH Portal and CCH Document would definitely be beneficial but are not essential.
- Strong organizational skills including the ability to prioritize between tasks.

**Hours of Work**
- 40 hours per week, some overtime required in April each year.
- Hours of work 8:30am to 5 p.m. with flexibility to work occasional overtime when required.
- We work half days on Fridays during July and August

**Vacation**
- 3 weeks with two blackout periods, March 15th to April 30th and June 15th to June 30th.
- Our office is closed between Christmas and New Year’s each year. We pay staff for these days and they don’t count against their annual vacation entitlement.

**Remote Work arrangement**
- The opportunity to work from home will not be available during the above blackout periods or when covering for vacation time of other admin team members.

**Compensation**
- Salary is commensurate with experience plus bonus paid out May, typically 5-10% of annual salary, for full year, contingent on individual meeting their objectives and on Firm meeting objectives.
- Benefits - health, dental, life & disability coverage

**Job Types**: Full-time, Permanent

**Salary: $46,000.00-$56,000.00 per year**

**Job Types**: Full-time, Permanent

**Salary**: $46,000.00-$56,000.00 per year

**Benefits**:

- Dental care
- Disability insurance
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- Vision care
- Work from home

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

COVID-19 considerations:
We require that all staff be fully vaccinated.

Application question(s):

- Have you ever worked in a professional services (accounting/legal/engineering) environment before?



  • Mississauga, Canada Dufferin-Peel Catholic District School Board Full time

    Casual Support Staff/Clerical Support Staff The Dufferin-Peel Catholic District School Board is a dynamic board committed to the delivery of quality educational programs and services. DPCDSB has over 73,000 students enrolled in 151 schools throughout Mississauga, Brampton, Caledon and Orangeville. We are one of the largest employers in the region with...


  • Mississauga, Canada EMA STAFF SOLUTIONS INC. Full time

    Durée de l'emploi: PermanentLangue de travail: AnglaisHeures de travail: 35 hours per weekEducation: Expérience: EducationCollege/CEGEP or equivalent experienceWork settingConsulting firmTasksArrange and co-ordinate seminars, conferences, etc.Plan and control budget and expendituresSupervise other workersTrain other workersDetermine and establish office...


  • Mississauga, Canada EMA STAFF SOLUTIONS INC. Full time

    Work Term: PermanentWork Language: EnglishHours: 35 hours per weekEducation: College/CEGEPExperience: 1 year to less than 2 years or equivalent experienceWork settingConsulting firmTasksArrange and co-ordinate seminars, conferences, etc.Plan and control budget and expendituresSupervise other workersTrain other workersDetermine and establish office procedures...

  • Support Staff

    4 weeks ago


    Mississauga, Canada Taps Public House Full time

    Floor Staff Job Description Template We are looking to hire hard-working and efficient Floor Staff to assist the waitrons in providing quality customer service to our patrons. The Floor Staff's responsibilities include greeting and welcoming patrons, ensuring that server stations are well-organized, removing restaurant trash, and attending staff meetings...


  • Mississauga, Canada Regional Municipality of Peel Full time

    **Job Description**: **Administrative Support, Chronic Disease & Injury Prevention (CDIP)** Health Services - CDIP (1) Regular Full Time (1) Contract Full Time, 13 month contract This position provides administrative support to the supervisor, staff, and programs (Healthy Smiles Ontario Program and Ontario Seniors Dental Care Program) on a designated...


  • Mississauga, Canada SNC-Lavalin Full time

    **Why join us?** SNC-Lavalin provides cutting-edge engineering, procurement, construction and financing solutions to projects in more than 100 countries around the world. From the Canadian Arctic to the Southern African region and Australasia, our multicultural workforce is driven by a fierce pride in their work and a pioneering vision. SNC-Lavalin is...


  • Mississauga, Canada SNC-Lavalin Full time

    **Why join us?** SNC-Lavalin provides cutting-edge engineering, procurement, construction and financing solutions to projects in more than 100 countries around the world. From the Canadian Arctic to the Southern African region and Australasia, our multicultural workforce is driven by a fierce pride in their work and a pioneering vision. SNC-Lavalin is...

  • Youth Worker

    4 weeks ago


    Mississauga, Canada Kinnect Support Full time

    **Social Service Worker Practitioner** Kinnect Support Services is a social services partner that provides trained staff support to various organizations in need of relief staff. Our team offers superior support to Agencies, Organizations, and Institutions that work with adolescents youth, adults, and seniors who experience behavioral, social, emotional,...


  • Mississauga, Canada Peel Regional Police Full time

    The Administrative Support role is responsible for performing administrative and clerical duties that may include:Scanning and typing documents.Copying statements. Processesing and reconciling financial documents.Assisting in compiling statistical information.Maintaining filing systems.Sorting and distributing incoming mail and process outgoing...


  • Mississauga, Canada Momentum Financial Services Group Full time

    Momentum Financial Services Group, formerly Money Mart Financial Services, is a leading provider of financial services in North America. For 40 years we've been committed to providing financial solutions that meet the evolving needs of consumers and business owners.Backed by a retail network of over 400 locations, we provide access to cash and related...


  • Mississauga, Canada EMA STAFF SOLUTIONS INC. Full time

    Work Term: PermanentWork Language: EnglishHours: 35 hours per weekEducation: Bachelor's degreeExperience: 2 years to less than 3 years or equivalent experienceWork settingBusiness servicesConsulting firmTasksAllocate material, human and financial resources to implement organizational policies and programsAuthorize and organize the establishment of major...


  • Mississauga, Canada EMA STAFF SOLUTIONS INC. Full time

    Durée de l'emploi: PermanentLangue de travail: AnglaisHeures de travail: 35 hours per weekEducation: Expérience: EducationBachelor's degree or equivalent experienceWork settingBusiness servicesConsulting firmTasksAllocate material, human and financial resources to implement organizational policies and programsAuthorize and organize the establishment of...


  • Mississauga, Canada Dufferin-Peel Catholic District School Board Full time

    Extraordinary lives start with a great Catholic education. The Dufferin-Peel Catholic District School Board is one of the largest and most diverse school boards in Ontario with approximately 76,000 students attending 151 schools (125 elementary and 26 secondary) located throughout Mississauga, Brampton, Caledon and Orangeville. In addition, approximately...

  • Chief of Staff

    3 days ago


    Mississauga, Canada BoomerangFX Full time

    **Chief of Staff - Job Description** **Why BoomerangFX?** BoomerangFX is more than just a SaaS tech company - we are North America’s fastest growing cloud-based enterprise software and digital marketing company serving the private pay aesthetic medical healthcare industry in segments such as dermatology, medspa, plastic surgery, women’s health,...


  • Mississauga, Canada Services SFT Full time

    Responsible for deployment, maintenance, and support of IT Systems and Networks in Systems Administration: - Builds and maintains the servers, plans and delivers on the IT infrastructure changes - Performs regular maintenance, monitoring, and tuning of IT Systems - Conducts servers and systems repairs, upgrades, patches, and installations - Collaborates...


  • Mississauga, Canada Home and Community Care Support Services Full time

    **Job Description**: **Are you** **Decision Support Technical Specialist** **professional with a strong background in** **contributing to a culture of quality improvement, performance effectiveness and accountability by providing analysis, interpretation and reporting** **.** **Do you have a passion for innovation and collaboration? Are you looking to help...


  • Mississauga, Ontario, Canada VON Canada Full time

    Requisition Details:Employment Status: Permanent, Part-Time (0.4 FTE)Program Name: Meals on WheelsNumber of Hours Bi-Weekly: 30Work Schedule: Days (8:30 am-4:30 pm)On-Call: NoJob Summary:The Administrative Assistant I for the Meals on Wheels program is responsible for front-line delivery of service as well as administrative support functions to assist VON in...


  • Mississauga, Canada Sheridan College Full time

    Reporting to the Associate Dean, Design, Illustration and Photography, the Program Support Specialist (PSS) is responsible for providing administrative and program delivery support to the Faculty of Animation, Arts and Design (FAAD). The incumbent is the front-line point of contact for program-related inquiries, and supports the programs, administrative and...


  • Mississauga, Canada Primeline Tools Inc. Full time

    **About Us** At Primeline Tools, we manufacture and distribute professional grade hand-tools and accessories for the Roofing, Siding, HVAC & Sheet Metal, Industrial, General Construction and Automotive trade professionals who demand the best in performance and durability on the job site. We pride ourselves on our emphasis and dedication to continually...


  • Mississauga, Canada Can Plus Immigration Inc. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...