Administrative Support Supervisor

1 month ago

Mississauga, Canada SNC-Lavalin Full time

**Why join us?**

SNC-Lavalin provides cutting-edge engineering, procurement, construction and financing solutions to projects in more than 100 countries around the world. From the Canadian Arctic to the Southern African region and Australasia, our multicultural workforce is driven by a fierce pride in their work and a pioneering vision.

SNC-Lavalin is truly a global leader in its field and has been chosen to design and build some of the most prestigious projects in the world.

SNC-Lavalin is one of Canada's largest private sector nuclear engineering groups. We have been providing a wide range of services to the nuclear industry in Canada and around the world since for more than 60 years. We are proud to be the steward of Canadian CANDU nuclear technology. Our expertise includes: Nuclear Steam Plant (NSP) engineering, Balance of Plant (BOP) engineering, Plant Life Management and Extension, Retube Tooling Systems, Inspection and Maintenance Services, Steam Generator Replacement, Plant Equipment Refurbishment and Retrofits.


How will you contribute to the team?
- Lead administrative staff by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunities.
- Accomplish staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counselling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.
- Determine performance ratings and merit distribution within the Performance and Merit Process.
- Achieve financial objectives by anticipating requirements; budget preparation and maintenance; scheduling expenditures; monitoring costs; analyzing variances.
- Approve timesheets, expense claims and leave requests.
- Maintain continuity among corporate, sector, division, and local work teams by documenting and communicating actions, irregularities, and continuing needs.
- Complete special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.
- Contribute to team effort by accomplishing related results as needed.
- Discreetly handle all confidential and personnel documents and information
- Under mínimal supervision and with confidentiality and diplomacy, accountable to perform and manage a variety of complex and demanding administrative support duties ensuring smooth and successful operation of the office. Anticipate and effectively work with conflicting and changing priorities, ensuring that deadlines, priorities and objectives are met.
- Using integrity, confidentiality and diplomacy; work/interact with all levels of management and staff - both internally and externally and customers/clients.
- Liaise with other SNC-Lavalin BU’s. Maintain good working relationships with their respective AA’s/EAA’s.
- Discreetly handle all confidential and personnel documents and information.
- Manage complex and conflicting schedules - using cooperation, prioritization, foresight and decision making skills.
- Coordinate internal and external meetings and events - using cooperation, prioritization, foresight and decision making skills. Provide and/or prepare required meeting material.
- Coordinate travel arrangements; provide necessary documents (flight itineraries, car/hotel arrangements, meeting itineraries, background/biographies, etc.), obtain Visas.
- Prepare expense reports ensuring accuracy and compliance to corporate policies, procedures and code of ethics.
- Review expense reports ensuring accuracy and compliance to corporate policies, procedures and code of ethics.
- Timesheet administrator. Run weekly timesheet audit reports.
- Prepare daily packages - schedules, relative meeting material, etc.
- Maintain monthly safety meeting records and follow-up on any actions. Participate in workplace inspections as required.
- Respond appropriately to inquiries and make decisions when necessary.
- Undertake special assignments as required.

What will you contribute?
- Minimum of 7 years administrative experience
- Post-secondary education or related business diplomas/certificates
- Knowledge of Microsoft Word, PowerPoint, Excel, SharePoint, Oracle, Workday and Calendar
- Excellent verbal and written communication skills

**What we offer at SNC-Lavalin**:
At SNC-Lavalin, you will enjoy competitive compensation, a safe and healthy work environment, and a full range of benefits (ie.: group insurance, retirement savings plan, share purchase plan, continuing education program, etc.).
- ****_
- The masculine gender is used only to simplify the wording._

Appropriate accommodations will be provided upon request throughout the recruitment and hiring process as required by Company policy and the Accessibility for Ontarians with Disabilities Act (AODA).

Successful applicants will be notified about SNC-Lavalin’s accommodation policies at the time the employment offer is extended, a

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