Administrative Assistant I, Community Support Services

3 weeks ago

Mississauga, Ontario, Canada VON Canada Full time

Requisition Details:

Employment Status: Permanent, Part-Time (0.4 FTE)
Program Name: Meals on Wheels
Number of Hours Bi-Weekly: 30
Work Schedule: Days (8:30 am-4:30 pm)
On-Call: No

Job Summary:

The Administrative Assistant I for the Meals on Wheels program is responsible for front-line delivery of service as well as administrative support functions to assist VON in providing quality service to the public. The position acts as a resource for the site management team and other team members in the office by actively implementing and participating in the operations of the volunteer depot with volunteers as well as collecting and responding to incoming correspondence, data entry, and other related job functions.

Key Responsibilities may include:

  • Responds to any general inquiries including answering telephone calls and ensuring staff, volunteers, clients and visitors are greeted and directed to the appropriate resource in a friendly courteous manner.
  • Answers general inquiries regarding the VON organization with informed and satisfactory responses.
  • Schedules and organizes meetings and appointments as requested.
  • Prepares all general correspondences, memos, forms, minutes, brochures, invitations, staff lists, reports, and other documents as directed
  • Assists in the production of newsletters (including a collection of material, typing/formatting, and photocopying/printing) and in standardizing processes and forms.
  • Manages filing systems for all client and general files, ensuring accuracy, security, and confidentiality.
  • Inputs relevant information and produces reports, statistics and data as directed for the efficient operation of the function.
  • Orders supplies, receives and maintains an inventory of required supplies.
  • Collaborates with teams to organize logistics for special projects, and events.
  • Performs other duties as assigned.

External and Internal Relationships:

  • Communicates regularly and follow up with employees, managers and corporate services staff.

Education, Designations, and Experience:

  • Post-secondary education in office administration, Activation Coordinator, Social Service Worker, or a related field or a combination of related relevant experience,
  • Proficiency in Windows OS and MS Office Suite programs
  • Experience with scheduling software and Procura is considered an asset

Skill Requirements:

  • Excellent customer service skills
  • Excellent oral and written communication skills
  • Strong organizational skills with an ability to prioritize and multi-task
  • High level of accuracy and attention to detail
  • Able to work both independently and within a team
  • Ability to maintain confidentiality at all times

Other:

  • Must have personal vehicle and possess both a current driver's license and proof of vehicle insurance and able to provide a current drivers abstract
  • This position is a mix of in office administrative tasks as well as guiding and interacting with volunteers at the volunteer depot
  • If selected for the position candidates will need to provide Criminal records and vulnerable sector check plus a current drivers abstract
  • The use of Personal Protective Equipment (PPE) may be required

Work Conditions and Physical Capabilities: fast-paced environment; attention to detail; lift and carry using appropriate lifting techniques; walk, sit, stand, and climb stairs; grip and fine hand movements.

  • Administrative Assistant

    2 weeks ago

    Mississauga, Ontario, Canada Gallagher Full time

    About Us:Indulge your passion for problem-solving and embrace the thrill of addressing risk head-on at Gallagher's global brokerage team. Join a family of diverse minds, united by a relentless pursuit of excellence. As part of our team, you'll be the architect of protection, safeguarding businesses and empowering their ambitions. Together, we'll build a...

  • Administrative Assistant

    2 weeks ago

    Mississauga, Ontario, Canada Snaplii Full time

    Salary: $25+ per hour About SnapliiSnaplii is a leading Digital Wallet platform that has redefined the way Users and Merchants engage for more efficient communication. Our platform offers value-added features, including secure credit card payments, a curated list of favorite merchants, cash-back card options, data-driven marketing solutions, and a thriving...

  • Service Delivery Manager Sénior

    1 week ago

    Mississauga, Ontario, Canada EightSix Network Inc Full time

    The position of Senior Service Delivery Manager (SDM) is part of the Client Success (CS) organization which has end-to-end accountability for the client relationship. The Senior SDM understands all contracted scope, performance levels (SLO/SLA), service offerings and capabilities, which enables them to assist the client in maximizing the value of...

  • Clinical Project Manager I

    2 days ago

    Mississauga, Ontario, Canada ClinChoice Full time

    Clinical Project Manager I at ClinChoice (View all jobs) Canada ClinChoice is a full-service global clinical CRO dedicated to offering high-quality, efficient and flexible solutions to pharmaceutical, biotechnology, medical device, and consumer products clients worldwide. With a 25-year history of success, ClinChoice continues to be The Standard of...

  • Director, IT Support and Operations

    2 weeks ago

    Mississauga, Ontario, Canada RBC - Royal Bank Full time

    Job SummaryJob DescriptionWhat is the Opportunity?The Director IT Support and Operations role will report to the Senior Director Software Development within the Insurance IT team. The Insurance IT Support team mandate and the organization structure will support Insurance Platforms by leveraging synergies and scale to implement a single, centralized team to...

  • Technical Support Senior Analyst

    2 weeks ago

    Mississauga, Ontario, Canada The Cigna Group Full time

    The job profile for this position is Technical Support Senior Analyst, which is a Band 3 Senior Contributor Career Track Role.Excited to grow your career?We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is...

  • Senior Administrative Assistant

    1 month ago

    Mississauga, Ontario, Canada Marriott Hotels & Resorts Canada Full time

    Job Number Job Category AdministrativeLocation Central Canada Sales Office, 2425 Matheson Blvd. E. Suite 100, Mississauga, ONT, Canada VIEW ON MAPSchedule Full-TimeLocated Remotely? YRelocation? NPosition Type Non-ManagementPosition SummaryEnter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records,...

  • Pharmacy Assistant-Communication-Express Scripts Canada

    2 days ago

    Mississauga, Ontario, Canada The Cigna Group Full time

    Job DescriptionThe Express Scripts Canada Pharmacy, with regional services across the country is transforming the Canadian prescription drug landscape and the way patients make decisions about their medications. Our Mississauga Pharmacy Location is seeking a Pharmacy Assistant that provides meaningful support at the right time to our members for better...

  • Customer Service Sales Support

    4 weeks ago

    Mississauga, Ontario, Canada United West Mississauga Full time

    At UW Mississauga, our Customer Service Sales Support role will provide you with complete training and mentorship in communication and customer service while mastering an effective sales approach. UW Mississauga serves as a promotional marketing firm that works with Canada's largest telecommunication company. Our extraordinary growth and representation of...

  • Assistant Manager

    4 weeks ago

    Mississauga, Ontario, Canada CACEIS Canada Full time

    Following CACEIS's acquisition of RBC's European operations, CACEIS Canada is growing with the introduction of new operational service responsibilities previously handled by CACEIS IS as part of RBC's own Follow-the-Sun model.To ensure continuity of service to newly acquired North American clients as well as operational activities carried out by CACEIS IS,...

  • Sr Capex Project Administrator

    2 days ago

    Mississauga, Ontario, Canada Thermo Fisher Scientific Full time

    Job DescriptionAs part of the Thermo Fisher Scientific team, you'll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our global teams with the resources needed to achieve individual...

  • Bilingual Patient Services Associate

    4 weeks ago

    Mississauga, Ontario, Canada MCKESSON Full time

    McKesson is an impact-driven, Fortune 10 company that touches virtually every aspect of healthcare. We are known for delivering insights, products, and services that make quality care more accessible and affordable. Here, we focus on the health, happiness, and well-being of you and those we serve – we care. What you do at McKesson matters. We foster a...

  • Pension Analyst

    2 weeks ago

    Mississauga, Ontario, Canada RBC - Royal Bank Full time

    Job SummaryJob DescriptionWhat is the opportunity?As a Pension Analyst for Group Annuity, you will provide support to RBC Insurance's Group Annuity Line of Business in maintaining certain functions within the Group Annuity team. You will be responsible for processing data and reporting within the Pension Administration record keeping system(s) with...

  • Scientist I

    3 weeks ago

    Mississauga, Ontario, Canada Thermo Fisher Scientific Full time

    Job DescriptionSummary: Provide analytical support in the Laboratory Operations Department by following standard practices. Assist with method development and evaluation activities. Perform method validations and Research & Development (R&D) analytical testing. Make detailed observations and review, document, and communicate test results.Essential Functions:...

  • Internship - Accounts Administrator

    4 weeks ago

    Mississauga, Ontario, Canada Morguard Full time

    PURPOSEThe Property Administrator is accountable to the (Senior) Property Manager or (Senior) District Manager for managing daily and periodic administrative functions for the residential building to enable the property management group to achieve its business goals and objectives in providing uninterrupted property management services to Tenants. DUTIES...

  • Service Desk Analyst

    2 days ago

    Mississauga, Ontario, Canada The Cigna Group Full time

    Express Scripts Canada is actively looking for a motivated Service Desk Analyst to cover for an upcoming maternity leave. The successful candidate shall possess a strong client-centric focus with a keen eye for problem solving and time management skills. This candidate must have a willingness to work a flexible schedule to accommodate deadlines, with on-call...

  • Home Support Supervisor

    2 weeks ago

    Mississauga, Ontario, Canada Spectrum Health Care Full time

    Leads a team of Personal Support Workers to provide qualified personal care to patients in a home settingTravel to patient's homes in community and facility settingsWork collaboratively with multidisciplinary teams in both community and facility settingsAssesses patient needs, according to the timeframe established by contractual agreements, formulates the...

  • Business Analyst, Operations Support and Analytics

    3 weeks ago

    Mississauga, Ontario, Canada Canadian Tire Corporation Full time

    What you'll doThe Operations Support & Analytics Team supports the efficient and effective movement of freight throughout CTC's delivery network. This support is provided in a number of forms, including research and data analysis, process improvement projects, carrier rate / contract negotiations support and reporting. The team works closely with the...

  • Pharmacy Assistant

    2 weeks ago

    Mississauga, Ontario, Canada Walmart Canada Full time

    Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient care. The Pharmacy Assistant is expected to participate in all aspects of Pharmacy Operations required of a team player. They are a key member in the...

  • Pharmacy Assistant

    4 weeks ago

    Mississauga, Ontario, Canada Walmart Canada Full time

    Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient care. The Pharmacy Assistant is expected to participate in all aspects of Pharmacy Operations required of a team player. They are a key member in the...