Records and Transfer Officer

2 weeks ago


Edmonton, Canada NAIT Full time

**Please Note: This is a temporary position ending on or before January 6, 2025.**

Reporting to the Records & Transfer Coordinator, the Records and Transfer Officer is primarily responsible for ensuring student records, processes, and related services are maintained at the highest level of accuracy and standards. The Records Officer uses reporting tools and system data to process required changes to student records, providing suggestions and recommendations to the Records & Transfer Coordinator for continual improvements to business processes. This position also acts as a liaison between NAIT and the Alberta Apprenticeship and Industry Training Board (AIT) to ensure consistent and appropriate support for the apprenticeship processes.

**Key Responsibilities**:

- Maintain and update student records to ensure accuracy and integrity at all times
- Research, analyze, and corrects errors in student records
- Support the graduation process for eligible students
- Identify opportunities to improve communications and business processes
- Provide support and expert knowledge around Records and Transfer processes to stakeholders
- Validate data requested by stakeholders to ensure it captures and reflects Records and Transfer procedures

**Skills & Abilities**:

- Strong analytical skills and logical reasoning skills
- Strong initiative and problem-solving skills
- Exceptional attention to detail
- Ability to work efficiently and independently under mínimal supervision while contributing to common departmental goals
- Ability to work and communicate effectively and professionally in a diverse group
- Demonstrate knowledge of Records-related institutional policy and procedures
- Knowledge of Freedom of Information and Protection of Privacy (FOIP) as pertains to the post-secondary learning environment

**Qualifications**:

- High school diploma required. Post-secondary diploma or degree is considered an asset
- 3-5 years’ professional experience in an office environment
- Prior training and/or experience in administering student records and/or working with PeopleSoft Campus Solutions is considered an asset
- Equivalencies may be considered

Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services or the International Qualifications Assessment Service (IQAS).

**Remuneration**: $48,257.04 - $62,451.48 annually, plus a comprehensive benefits package. (Classification - Administrative Support V).
- This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement_

**Please submit a resume and cover letter to be considered for this opportunity.**

**About NAIT**

We are proud to have been named one of Alberta’s Top Employers for 13 consecutive years. Being part of a community that makes a difference in the lives of students, staff, industry clients and partners, NAIT’s culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability.

People are what make NAIT great, and we prioritize the employee experience. We offer benefits and unique perks focusing on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, we offer paid time off between Christmas and New Year's.

NAIT supports a flexible work environment, enabling staff to request approval for on-campus, off-site, or hybrid work arrangements based on the nature of the role. Please note that remote positions require employees to reside within Canada.

LI-TH1 #LI-Hybrid



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