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Finance Administrator

4 weeks ago

St Paul, Canada Eastern Alberta Regional Victim Serving Society Full time

**About Us**

The Eastern Alberta Regional Victim Serving Societies (RVSS) provide a broad range of services under the _Victims of Crime and Public Safety Act _and _Regulation, _and in partnership with the Government of Alberta (GoA), the Alberta RCMP, specialized and community-based victim serving organizations, municipalities, and other local agencies.

The RVSS assist victims of crime throughout the criminal justice process by providing the core services of information, support, and referrals. The RVSS also support communities by providing resources and support to people undergoing loss and tragic circumstances.

Service delivery is responsive to the needs, concerns, and priorities of clients of the program.

**Roles and Responsibilities**

Reporting to the Chief Executive Officer (CEO), the Finance Administrator is responsible for the management of finance and payroll functions, including reporting, while ensuring compliance with all applicable provincial and federal laws. The Finance Administrator works closely with the Human Resources Business Partner, Director of Regional Operations and other staff to ensure the day-to-day accounting operations and finance matters run smoothly and are completed in a timely manner.

Duties of this position include:
Integral part of Centralized Professional Support Staff (CPSS):

- Administrative duties as a core member of the leadership team, including attending meetings, forums and presentations, as required.
- Collaborate and coordinate with other regional Finance Officers regarding financial best practices.
- Fulfill requirements of the Program and Funding agreement as it pertains to assigned portfolio, including performance indicators and reporting requirements.
- Support the CEO with information and resource materials.
- Recommend, develop, implement and administer financial frameworks, policies, priorities, and procedures relating to financial management, budgeting, and accounting.
- Support the establishment of system controls for new financial / accounting systems and development of procedures to continuously improve existing systems.
- Provide input and expertise into the creation of monthly financial reports, as delegated by the CEO.

General Accounting:

- Complete all tasks in the accounting cycle, including data entry, accounts payable and receivable, employee expense claims, etc.
- Lead the preparation of various financial statements, variance analyses, notes, and other reports (annual, monthly and ad-hoc).
- Maintain accurate and up-to-date records of financial transactions, ensuring quality control over financial transactions and financial reporting.

Budget and Financial Analysis:

- Support the CEO with budget development, oversight and forecasting.
- Manage cash flow, providing financial projections as needed.
- Interpret variances, and summarize to provide trend analysis and financial recommendations.
- Analyze financial information - cost analysis, revenue cash flow, salary/FTE and prepare internal and external reporting.

Payroll:

- Maintain employee payroll data in payroll system, process payroll transactions (includes updates to benefits/premium deductions, monitoring and recording annual leave carryover), and ensure payment of payroll deductions and remittances by due dates.
- Prepare and process Records of Employment and T4’s
- Reconcile payroll and benefits, and analyze and resolve any discrepancies.
- Facilitate Board Member honoraria information in accordance with all current legislative requirements.
- Respond to employee questions regarding payroll.

Audit and Compliance Activities:

- Support the CEO and external auditor with information and input for the annual audit.
- Prepare consolidated reports and budgets for all grant and/or reporting requirements.
- Oversee governance obligations as required by law and/or Program and Funding Agreement.
- Manage and prepare Society Tax Return.
- Ensure compliance with non-profit legislation and Canada Revenue Agency policies.
- Ensure incoming funding is appropriately receipted and designated to approved expenditures.
- Assist with insurance renewals for the RVSS.

Other:

- Pursue continual learning by participating in educational opportunities such as in-services and training programs (internal and external).
- Maintain functional knowledge of provincial legislation and processes.
- Be helpful, respectful, approachable and team oriented, building strong working relationships and a positive work environment.

**Qualifications**

**Education and Experience**

Diploma/certification in Finance or an Accounting or related field.
Minimum of 3 years experience in a finance/accounting role.
- Experience in performing accounting for non-profit organizations is an asset.
- PCP Certification or membership to The Canadian Payroll Association are both considered assets for this role.
- **Note**:_ _Due to the nature of this position,_ _equivalencies of related experience in lieu of education will not be c