Finance & Accounting Manager

2 weeks ago

St Catharines, Canada Hospice Niagara Full time

**Position Summary**

Reporting to the Sr. Director, People & Performance, the Finance and Accounting Manager supports the development, adherence and reconciliation of operational budgets, and balance sheets, preparing monthly, quarterly and annual financial statements, and acting as a resource to the Board of Directors Audit & Finance committee. The Finance and Accounting Manager supervises the work done by a third party accounting partner, monitoring and ensuring that the organization’s financial and activity reporting, funding contracts and auditing principles are maintained. They oversee payroll reports, accounts payable, bank deposits and transactions, taxation, fundraising licensing, audits, statistics, investment portfolios and the organizations Funds are managed according to Governance Policies. This position is accountable to supervise and manage all government and other funder reports.

**Key Responsibilities**

Finance
- Ensuring financial goals and objectives are developed and executed in alignment with the vision, mission, values and strategic priorities of Hospice Niagara
- Working proactively to protect the interests of the organization and mitigate risk, whenever possible; advising director of issues and working with a solutions-based approach
- Facilitating all accounts payable and vendor transactions
- Conducting cost analysis for various departments and projects
- Assisting with completion and review of invoicing and keeping accurate records for accounting purposes
- Managing all requirements to process and reconcile accounts payables/receivables and general ledger transactions. Using accounting system to enter transactions and verify entries; includes posting of accounts payable, accounts receivable, and deposits to appropriate accounts.
- Performs regular accounting functions including overseeing the preparation of bank deposits and weekly disbursement cheques.
- Reviewing and approving electronic fund transfers (EFT) transactions (i.e. payroll, rent), preauthorized bank transactions and direct deposits (i.e. donations, funding)
- Processing all other financial transactions and keeping accurate records for accounting purposes
- Problem-solving and addressing issues related to payroll, vendor payments, etc.
- Responsible for financial management and human resources support including oversight to payroll and benefit submissions, contract and annual cost analysis.
- Provides back up support to HR Generalist on payroll administration.
- Preparing and submitting remittance reports for union dues
- Providing input to achieve accreditation standards, including policy development and review to ensure program standards are continuously maintained
- Developing budgets and ensuring adherence, reporting and reconciliation
- Assisting in the development of annual budgets and funding proposals
- Grant oversight and reporting of financial obligations
- Supervising and assisting with completion, review and analysis of trial balance reconciliations, internal financial and statistical reporting
- Assisting with the collection, collation, analysis, reporting and preparation of statistical performance indicators
- Monitoring and reconciling bank accounts and investments
- Proactively preparing investment and or loan reports for the senior directors and Board of Directors as required
- Preparing monthly, quarterly and annual financial statements and special reports for review by senior directors and Board including month end reconciliations, variance to budget analysis and quarterly forecasts
- Attends and is a resource for the Audit and Finance Committee of the Board
- Reviews and approves mandatory employment and tax related filing and payments, ensuring compliance with all legislative requirements
- Assisting with completion, review, forecasting and analysis of all funder submissions and preparing mandatory Government reporting
- Champions knowledge and compliance with accounting and healthcare reporting standards
- Maintaining financial files and records, in accordance with privacy legislation
- Preparing and oversees completion month-end and successful annual audit process and facilitates implementation of any recommendations
- Coordinating fundraising budgets, reports and licenses

Staff Supervision & Support
- Supervising employees with finance responsibilities; supervision tasks include but are not limited to: deposits, balance sheet reconciliation for all operations, delegation of work, day to day supervision, coaching, modelling, providing feedback to maximize quality service, identifying training requirements, conducting performance appraisals, etc.;
- Providing IT support onsite as required and supporting employees if/when IT support vendor is unavailable.
- Maintaining organizational financial/data spreadsheets and software programs
- Providing leadership and direction to staff to meet agency standards
- Supporting team goals and objectives for finance, HR and administrative staff
- Facilitat

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